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Saving Time on Routine Tasks: Optimized Writing

Saving Time on Routine Tasks: Optimized Writing

    Last time we looked at saving time on routine tasks, we found a few ways to optimize our reading process. Today, we’re covering the opposite side of the same coin with optimized writing. Technically, we’ll spend more time on optimizing your typing than writing, but in this day and age there’s really not much of a difference.

    Using your computer, by nature, involves writing. You no doubt write something at some point during every work day. You also no doubt write something for some purpose each day outside of work. Since so much of what we write each day is repetitive or has some kind of standard format, why don’t we optimize the process?

    Automatically Replace Short Snippets of Text with Longer Snippets of Text

    TextExpander on Mac OS X is one of the best pieces of software I’ve ever used. It’s a small and unobtrusive application that largely runs in the background, but TextExpander does more for my productivity than any massive suite of office applications. TextExpander simply replaces a short snippet of text with a bigger block of text.

    For instance, I could load it up with different email signatures and tell it that when I type sig1 or sig2 it needs to drop one of those signatures in. Or, if you’re a web developer who repeatedly uses pretty similar blocks of code in various projects, you can have it in your text editor within a few keystrokes – no hunting for it in that last project you did, or looking for the template folder you swore you had placed somewhere sensible.

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    There are endless possibilities when it comes to text substitution software, all of which are certain to save you anywhere from a few minutes a day to hours each week.

    Here is an alternative program for Windows users.

    For regular writers: idea files

    If you have ever written as a freelancer or staffer you know how hard it can be to come up with new ideas. You probably won’t be able to come up with a good one two hours before your article’s deadline.

    Writers waste more time by leaving idea generation until the last minute than any other cause, except for procrastination.

    You are much more likely to brainstorm enough ideas to keep you going for a while when your schedule is more relaxed. Also, even if you’re not specifically brainstorming ideas for articles, you may be struck with inspiration on the spot while reading or having an interesting discussion.

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    So that you can capture that spur-of-the-moment idea, or just so that you’re reminded to brainstorm a list when you’re running low, keep a document on your desktop or somewhere readily accessible and frequently seen. This is your idea file. You should never let it get any less than one or two full pages long. Extra points for smaller fonts and fewer line breaks.

    A text file is perfect for this job – bloatware Word documents take too long to load when dealing with something so elusive as a good idea!

    Since many ideas will come in the form of a draft title, remember to make some notes. A paragraph or two will do the trick.

    If you don’t have a paragraph or two of notes, you won’t be able to pick up on that train of thought again when you’ve got an article deadline approaching and the time spent maintaining a list of ideas will all be for nothing.

    Never, ever trust that your brain will remember anything about your ideas!

    Email templates

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    Regardless of whether you realize it (or believe it), 90% of your email that needs a response from you can be dealt with using a template.

    Sometimes the most customization that you’ll need to do will be dropping in a name; sometimes, you’ll need to do more extensive editing, but keeping a collection of email templates for the kinds of messages you receive most often is a smart productivity move.

    Many email clients provide easy ways to reply to messages with templates ready to go, but if your client doesn’t provide this kind of feature, it’s still faster to keep a folder of text documents containing templates than to type each message individually over and over and over again.

    Better yet, fire up TextExpander or the alternative of your choice and have complete templates dropped into your message by punching a few keys in the body text field. You can really use this software everywhere.

    Remember that less than 10% of email truly requires a reply; 90% of that 10% can be dealt with using templates. If you pull this off, you’ll only need to type original replies to 1% of your incoming email, saving you hours that were once wasted on back-and-forth, counter-intuitive and non-productive “communication.”

    For the record, you can extend your use of templates into instant messengers and text messages, especially if your use of those technologies is more professional than it is social. A good rule of thumb for instant messenger productivity is to never mix those worlds at the same time. You’ll spend the work day chatting.

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    Subversion for Writers

    Using Subversion as a writing tool is what some would call a geek chic thing to do, but more so, it’s a practical thing to do. How often have you needed to go back to an earlier revision of a document when you realized you deleted a huge chunk of important text? Or that you need to rewrite an entire section that was correct in its original form?

    Subversion is a piece of software that was intended for developers to manage revisions of code, but Strange Noises has a guide on using it to control revisions of your human language documents, too. Imagine how many hours of your time this system could have saved you, had you implemented this a year (or decade) ago!

    There you have it – four simple, but insanely useful and effective, methods that I use to save time when it comes to writing; all the way from memos to longer articles like this one.

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    Last Updated on September 17, 2018

    7 Signs of an Unhappy Relationship That Makes You Feel Stuck

    7 Signs of an Unhappy Relationship That Makes You Feel Stuck

    Relationships are complicated and when you’re unhappy, it can be difficult to tell what’s causing it and what needs to change.

    Sometimes it’s as easy as opening up to your partner about your problems, while other times it may be necessary to switch partners or roll solo to get your mind straight.

    When you’re in the thick of things, it can be difficult to tell if you’re unhappy in your relationship or just unhappy in general (in which case, a relationship may be just the cure you need).

    Here’re signs of an unhappy relationship that is possibly making you feel stuck:

    1. You’re depressed about your home life.

    No matter what you do in life, you’re going to have good and bad days. Your relationship is no different.

    However, no matter what you’re going through at home, you have to feel comfortable in your own home.

    If you constantly dread going home because your significant other is there, there’s a problem. Maybe it’s something you already know about, everyone has an argument or just needs some alone time.

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    When that yearning to be alone becomes an insatiable obsession over the course of months and years, it’s time to realize you’re not the exception to the rule.

    You’re unhappy in your relationship, and you need to take a look in the mirror and do whatever it takes to make yourself smile.

    2. You aren’t comfortable being yourself.

    Remember all those things you discovered about yourself when you first got together? The way your partner made you feel when you met that made you fall in love with him or her in the first place.

    If they don’t make you feel that way anymore, it’s not the end of the world. If your partner makes you uncomfortable about being you, then her or she is only dragging you down. It’s up to you to decide how to handle that.

    You need to be comfortable with who you are. This means being comfortable in your skin and with the way you walk, talk, look, breath, move, and all the other things that make you uniquely you.

    If the person who supposedly loves you doesn’t make you feel good about yourself, know that you can do better. They’re not even one in a billion.

    3. You can’t stop snooping.

    Mutual trust is necessary in any relationship. The only way to get that trust is with respect.

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    I can find you anywhere online, no matter how private and secure you think you are. The odds of you having a password I can’t crack are slim. If we’ve met in person, I could install a remote key logger on your device without even touching it.

    Finding your information online hardly takes a clandestine organization. Any idiot with a Wi-Fi-enabled device can cyberstalk you. I’m just the only idiot in the village admitting it.

    So now that we know everyone snoops, it’s time to address your personal habits. Governments snoop because they don’t trust us. If you’re snooping on your partner, it’s because you don’t trust them.

    It’s ok to have doubts, and it’s perfectly normal to look into anything that looks weird, but keep in mind that data collection is only half of an investigation.

    If you find yourself constantly snooping and questioning everything, clearly there’s a trust issue and the relationship likely needs to end.

    4. You’re afraid of commitment.

    If you’ve been dating longer than a year and you aren’t engaged, it’s never going to happen.

    Commitment is important. People will come up with a million ways to describe why they can’t be committed.

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    No matter who you are if you like it, you need to put a ring on it. Find an engagement ring, stick a gemstone in it and marry the person. If you’re not legally able to get married or you don’t believe in it for one reason or another, have a child (or adopt one, however you’re able to) or treat your partner’s family like your own. It’s a huge financial and mental commitment.

    If you’re not ready for one or the other after some time, don’t waste anymore of your precious life on the relationship.

    Your relationship should be something that propels you forward. If it’s not going anywhere, make it an open relationship and call it what it is—dating multiple people.

    5. You imagine a happier life without your partner.

    If all you’re doing is imagining a happier life without your partner, it’s a sign that you’re in the wrong relationship. You’re unhappy and you need to get out.

    Your partner should be included in your dreams. There’s nothing wrong with wanting a future with someone.

    Try to remember what you dreamed of before you got your heart broken by the realities of life, love and the pursuit of human success.

    Remember when you would crush on that cute kid in class? You would secretly imagine marrying him or her and going on an adventure—that’s the way life should be.

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    If you’re not at least imagining adventures together, then why are you in that relationship?

    6. You resent, rather than love your partner.

    When a relationship starts to crumble, you begin to resent your partner for all the things you once loved about him or her.

    When you’ve reached this point, your partner has reached at least No. 2 on this list. From your partner’s perspective, your unhappiness with them is picked up as bashing them for being who they are.

    If you’re both unhappy in the relationship, it’s better if it ends as quickly and painlessly as possible.

    7. You chase past feelings.

    It’s okay to reminisce about the past, but if all you do is wish things were like they used to be, it’s a sign you’re not on the right path.

    You’re unhappy and, at the very least, you need to have an open dialogue about it. This isn’t necessarily a sign that the relationship should end, but it definitely needs a spark.

    When you talk to your partner candidly about what it is you’re looking for, you never know how they’ll react. The risk alone is worth it, good or bad.

    Final thoughts

    If you’re feeling stuck in your current relationship, it’s time to reflect about it with your partner. Don’t ignore these signs of an unhappy relationship as they will slowly go worse and harm both you and your partner in long-term.

    Featured photo credit: josh peterson via unsplash.com

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