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Saving Time on Routine Tasks: Optimized Writing

Saving Time on Routine Tasks: Optimized Writing

    Last time we looked at saving time on routine tasks, we found a few ways to optimize our reading process. Today, we’re covering the opposite side of the same coin with optimized writing. Technically, we’ll spend more time on optimizing your typing than writing, but in this day and age there’s really not much of a difference.

    Using your computer, by nature, involves writing. You no doubt write something at some point during every work day. You also no doubt write something for some purpose each day outside of work. Since so much of what we write each day is repetitive or has some kind of standard format, why don’t we optimize the process?

    Automatically Replace Short Snippets of Text with Longer Snippets of Text

    TextExpander on Mac OS X is one of the best pieces of software I’ve ever used. It’s a small and unobtrusive application that largely runs in the background, but TextExpander does more for my productivity than any massive suite of office applications. TextExpander simply replaces a short snippet of text with a bigger block of text.

    For instance, I could load it up with different email signatures and tell it that when I type sig1 or sig2 it needs to drop one of those signatures in. Or, if you’re a web developer who repeatedly uses pretty similar blocks of code in various projects, you can have it in your text editor within a few keystrokes – no hunting for it in that last project you did, or looking for the template folder you swore you had placed somewhere sensible.

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    There are endless possibilities when it comes to text substitution software, all of which are certain to save you anywhere from a few minutes a day to hours each week.

    Here is an alternative program for Windows users.

    For regular writers: idea files

    If you have ever written as a freelancer or staffer you know how hard it can be to come up with new ideas. You probably won’t be able to come up with a good one two hours before your article’s deadline.

    Writers waste more time by leaving idea generation until the last minute than any other cause, except for procrastination.

    You are much more likely to brainstorm enough ideas to keep you going for a while when your schedule is more relaxed. Also, even if you’re not specifically brainstorming ideas for articles, you may be struck with inspiration on the spot while reading or having an interesting discussion.

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    So that you can capture that spur-of-the-moment idea, or just so that you’re reminded to brainstorm a list when you’re running low, keep a document on your desktop or somewhere readily accessible and frequently seen. This is your idea file. You should never let it get any less than one or two full pages long. Extra points for smaller fonts and fewer line breaks.

    A text file is perfect for this job – bloatware Word documents take too long to load when dealing with something so elusive as a good idea!

    Since many ideas will come in the form of a draft title, remember to make some notes. A paragraph or two will do the trick.

    If you don’t have a paragraph or two of notes, you won’t be able to pick up on that train of thought again when you’ve got an article deadline approaching and the time spent maintaining a list of ideas will all be for nothing.

    Never, ever trust that your brain will remember anything about your ideas!

    Email templates

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    Regardless of whether you realize it (or believe it), 90% of your email that needs a response from you can be dealt with using a template.

    Sometimes the most customization that you’ll need to do will be dropping in a name; sometimes, you’ll need to do more extensive editing, but keeping a collection of email templates for the kinds of messages you receive most often is a smart productivity move.

    Many email clients provide easy ways to reply to messages with templates ready to go, but if your client doesn’t provide this kind of feature, it’s still faster to keep a folder of text documents containing templates than to type each message individually over and over and over again.

    Better yet, fire up TextExpander or the alternative of your choice and have complete templates dropped into your message by punching a few keys in the body text field. You can really use this software everywhere.

    Remember that less than 10% of email truly requires a reply; 90% of that 10% can be dealt with using templates. If you pull this off, you’ll only need to type original replies to 1% of your incoming email, saving you hours that were once wasted on back-and-forth, counter-intuitive and non-productive “communication.”

    For the record, you can extend your use of templates into instant messengers and text messages, especially if your use of those technologies is more professional than it is social. A good rule of thumb for instant messenger productivity is to never mix those worlds at the same time. You’ll spend the work day chatting.

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    Subversion for Writers

    Using Subversion as a writing tool is what some would call a geek chic thing to do, but more so, it’s a practical thing to do. How often have you needed to go back to an earlier revision of a document when you realized you deleted a huge chunk of important text? Or that you need to rewrite an entire section that was correct in its original form?

    Subversion is a piece of software that was intended for developers to manage revisions of code, but Strange Noises has a guide on using it to control revisions of your human language documents, too. Imagine how many hours of your time this system could have saved you, had you implemented this a year (or decade) ago!

    There you have it – four simple, but insanely useful and effective, methods that I use to save time when it comes to writing; all the way from memos to longer articles like this one.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on March 30, 2020

    What Does Self-Conscious Mean? (And How to Stop Being It)

    What Does Self-Conscious Mean? (And How to Stop Being It)

    Have you ever walked into a room and felt like your nerves simply couldn’t handle it? Your heart beats fast, you start to sweat, and you feel like all eyes are on you (even if they’re really not). This is just one of the many ways that being self-conscious can rear its ugly head.

    You may not even realize you’re self-conscious, and you may be wondering, “What does self-conscious mean?” That’s a good place to start.

    This article will define self-consciousness, show how practically everyone has faced it at one point or another, and give you tips to avoid it.

    What Does Self-Conscious Mean?

    According to the Merriam-Webster dictionary, self-conscious is defined as “conscious of one’s own acts or states as belonging to or originating in oneself.”[1]

    Not so bad, right? There’s another definition, though — one that speaks more to what you’re going through: “feeling uncomfortably conscious of oneself as an object of the observation of others.” For those of us who regularly deal with extreme self-consciousness, that second definition sounds about right.

    There are many different ways self-consciousness can spring up. You may feel self-conscious around people you know, like your family members or closest friends. You may feel self-conscious at work, even though you spend hours every week around your co-workers. Or you may feel self-conscious when out in public and surrounded by strangers. However, you probably don’t feel self-conscious when you’re home alone.

    How to Stop Being Too Self-Conscious

    When you’re in the throes of self-consciousness, it’s nearly impossible to remember how to stop feeling that way. That’s why it’s so important to prepare ahead of time, when you’re feeling ready to tackle the problem instead of succumbing to it.

    Here are a variety of ways to feel better about yourself and stop thinking about how others see you.

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    1. Ask Yourself, “So What?”

    One way to banish negative, self-conscious thoughts is to do just that: banish them.

    The next time you walk into a room and feel your face getting red, think to yourself, “So what?” How much does it really matter if people don’t like how you look or act? What’s the worst that could happen?

    Most of the time, you’ll find that you don’t have a good answer to this question. Then, you can immediately start assigning such thoughts less importance. With self-awareness, you can acknowledge that your negative thoughts are present and realize that you don’t agree with them.[2] They’re just thoughts, after all.

    2. Be Honest

    A lie that self-consciousness might tell is that there’s one way to act or feel. Honestly, though, everyone else is just figuring life out as well. There isn’t a preferred way to show up to an event, gathering, or public place. What you can do is be honest with your feelings and thoughts.[3]

    If you feel offended by something someone says, you don’t have to smile to be polite or laugh to fit in with the crowd. Instead, you can politely say why you disagree or excuse yourself and find a group of people who you relate to better. If you’re nervous, don’t overcompensate by trying to look relaxed and casual — it’ll be obvious you’re putting on a front. Instead, nothing is more endearing than saying, “I’m a little nervous!” to a room of people who probably feel the exact same way.

    On the same note, if you don’t understand why someone wants you to do something, question it. You can do this at work, at home, or even with people you don’t know well. Nobody should force you to do something you don’t want to do.

    Also, even if you’re willing to do what’s asked of you, there’s nothing wrong with asking for more clarification. People will realize that you’re not a person to be bossed around.

    3. Understand Why You’re Struggling at Work

    Being self-conscious at work can get in the way of your daily responsibilities, your relationships with co-workers, and even your career as a whole. If you’re facing some sort of conflict but you’re too nervous to speak up, you may be at the whim of what happens to you instead of taking some control.

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    If you’re usually confident at work, you may be wondering where this new self-consciousness is coming from. It’s possible that you’re dealing with burnout.[4] Common signs are anxiety, fatigue and distraction, all of which can leave you feeling under-confident.

    4. Succeed at Something

    When you create success in your life, it’s easier to feel confident[5] and less self-conscious. If you feel self-conscious at work, finish the project that’s been looming over your head. If you feel self-conscious in the gym, complete an advanced workout class.

    Exposing yourself to what you’re scared of and then succeeding at it in some way (even just by finishing it) can do wonders for your self-esteem. The more confidence you build, the more likely you are to have more success in the future, which will create a cycle of confidence-building.

    5. Treat All of You — Not Just Your Self-Consciousness

    Trying to solve your self-consciousness alone may not treat the root of the problem. Instead, take a well-rounded approach to lower your self-consciousness and build confidence in areas where you may struggle.

    Even professional counselors are embracing this holistic type of treatment[6] because they feel that the health of the mind and body are inextricably linked. This approach combines physical, spiritual, and psychological components. Common activities and treatments include meditation, yoga, massage, and healthy changes to diet and exercise.

    If much of this is new to you, it will pay to give it a try. You never know how it will impact you.

    If you’re feeling self-conscious about how your body looks, a massage that makes you feel great could boost your confidence. If you try a new workout, you could have something exciting to talk about the next time you’re in a group setting.

    Putting yourself in a new situation and learning that you can get through it with grace can give you the confidence to get through all sorts of events and nerve-wracking moments.

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    6. Make the Changes That Are Within Your Control

    Let’s say you walk into a room and you’re self-conscious about how you look. However, you may have put a lot of time and effort into your outfit. Even though it may stand out, this is how you have chosen to express yourself.

    You have to work on your internal confidence, not your external appearance. There’s nothing to change other than your outlook.

    On the other hand, maybe there’s something that you don’t like about yourself that you can change. For example, maybe you hate how a birthmark on your face looks or have varicose veins that you think are unsightly. If you can do something about these things, do it! There’s nothing wrong with changing your appearance (or skills, education, etc.) if it’s going to make you more confident.

    You don’t have to accept your current situation for acceptance’s sake. There’s no award for putting up with something you hate. Confidence is also required to make changes that are scary, even if they’re for the better. Plus, it may be an easier fix than you thought. For example, treating varicose veins doesn’t have to involve surgery — sometimes simple compression stockings will take care of the problem.[7]

    7. Realize That Everyone Has Awkward Moments

    Everyone has said something awkward to someone else and lived to tell the tale. We’ve all forgotten somebody’s name or said, “You too!” when the concession stand girl says to enjoy our movie. Not only are these things uber-common, but they’re not nearly as embarrassing as you feel they are.

    Think about how you react when someone else does something awkward. Do you think, “Wow, that person’s such a loser!” or do you think, “What a relief, I’m not the only one who does that.” Chances are good that’s the same reaction others have to you when you stumble.

    Remember, self-consciousness is a state of mind that you have control over. You don’t have to feel this way. Do what you need to in order to build your confidence, put your self-consciousness in perspective, and start exercising your “I feel awesome about myself” muscle. It’ll get easier with time.

    When Is Being Self-Conscious a Good Thing?

    Self-consciousness can sometimes be a good thing[8], but you have to take the awkwardness and nerves out of it.

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    In this case, “self-aware” is a much better term. Knowing how you come off to people is an excellent trait; you’ll be able to read a room and understand how what you do and say affects others. These are fantastic skills for people work and personal relationships.

    Self-awareness helps you dress appropriately for the occasion, tells you that you’re talking too loud or not loud enough, and guides a conversation so you don’t offend or bore anyone.

    It’s not about being someone you’re not — that can actually have adverse effects, just like self-consciousness. Instead, it’s about turning up certain aspects of yourself to perform well in the situation.

    Final Thoughts

    When you’re self-conscious, you’re constantly battling with yourself in an effort to control how other people view you. You try to change yourself to suit what you think other people want to see.

    The truth, though, is that you can’t actually control how other people view you — and you may not even be correct about how they view you in the first place.

    Being confident doesn’t happen overnight. Instead, it happens in small steps as you slowly build your confidence and say “no” to your self-consciousness. It also requires accepting that you’re going to feel self-conscious sometimes, and that’s okay.

    Sometimes worrying that there is a problem can be more stressful than the problem itself. Feeling bad for feeling self-conscious can be more troublesome than simply feeling it and getting on with the day.

    Forgive yourself for being human and make the small changes that will lead to better confidence in the future.

    More Tips for Improving Your Self-Esteem

    Featured photo credit: Cata via unsplash.com

    Reference

    [1] Merriam-Webster: Self-conscious
    [2] Bustle: 7 Tips On How To Stop Feeling Self-Conscious
    [3] Marc and Angel: 10 Things to Remember When You Feel Unsure of Yourself
    [4] Bostitch: How to Protect Small Businesses From Burnout
    [5] Psychology Today: Self-conscious? Get Over It
    [6] Wake Forest University: Embracing Holistic Medicine
    [7] Center for Vein Restoration: What Causes Venous Ulcers, and How Are They Treated?
    [8] Scientific American: The Pros and Cons of Being Self-Aware

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