Advertising
Advertising

Presentation Hacks – Four Tips to Effective Presentation

Presentation Hacks – Four Tips to Effective Presentation

I occasionally gather lots of bloggers and host events for my clients (this is part of blog marketing that works in Japan). After the event, people often tell me I am good at presentations. Although I think I still have lots to improve, here are four tips I would like to share with you all.

1. Using shortcut keys on PowerPoint

There are shortcut keys for the PowerPoint when you are in the “slide show” mode (after you hit “F5”). Although these are written in the manual/help, I barely see people using these useful shortcuts.

  • # + Enter
  • When in the slide show, you can directly jump to the page by pressing the page number and then the enter key. For example, if you have to go back to page 24, just type “24 + Enter” and you are there! It’s so much better than hitting arrow keys many times. I usually remember key slides by page numbers so I can go back and forth easily. This is especially effective in the Q&A session when you need to stress your point showing certain key slides.

  • B / W
  • During your presentation, you sometimes need people’s full attention on you, not on anything else. In this case, “B” / “W” keys are very effective. “B” key means black, and “W” means white. You hit these keys and the screen will instantly go black or white. Naturally, people then have to look at you, since there’s nothing they can see on the screen.

    If you are interested in more useful shortcuts, press “F1” key when in slide show mode.

2. How to receive applause

Have you ever wondered, “I think it was a good presentation, but s/he did not receive much applause…”.

Advertising

This happens when the presenter did not properly set up the audience to do so (unless the presentation was pretty bad…). From my experience, there are many presenters who make this mistake. Many times, people just do not know when to applaud. To avoid this, you have to make sure you do the followings at the end of your presentation.

  1. You have to clearly tell them it’s going to end. (ex. “the last thing i want to say is …”).
  2. When you say the above, say it s-l-o-w-l-y.
  3. Bow as long as you wish to receive applause (people give applause to those who bow).

All’s well that ends well. One of the keys to successful presentations is to let your audience know when to applaud. I see many presenters who are good at making their points but not good at receiving the applause they deserve.

3. ( ) methods

Although it’s easier to talk, spelling out all of your points on your PowerPoint slides is not a good move. People read slides before you talk and they get bored.

Advertising

To avoid this, I often use so-called “( ) methods”. This is to use “( )” in your slides.

For example, write the “Three most important things in agile development are ( ), ( ), and ( )” instead of writing everything you are going to say.

By doing so, you can turn boring slides into interesting quizzes. People want to know what you are hiding.

Also, the side effect to this method is that people take memos as you reveal answers. What happens when they take memos? If they do, you get motivated!

Advertising

4. Collecting surveys

When you do the presentations, you want the feedback but people rarely write enough if you hand out a survey at the end. Also, nowadays people are used to typing, not to hand-writing. So is sending out email afterwards better? Not quite. People are so busy in everyday life that they do not return your email.

So here’s what I do. At the end of the presentation, I’ll tell them, “if you would like to have a copy of this presentation, please fill out the survey at [URL].” If you have already handed out a copy of your presentation, offer them something extra (ex. useful links, additional information on the topics you talked about). This way, the chances of getting your feedback are much higher.

These are some of the tips I learned from my experience. If you know more tips you would like to share, please let us know!

Advertising

Gen Taguchi is Japanese and a systems engineer/blogger who lives in Tokyo, Japan. You can read his lifehack ideas at Idea * Idea

More by this author

Have You Ever Wished Your Kids Will Beg To Do Their Chores? How to Plan Your Life Goals and Actually Achieve Them in 7 Simple Steps 20 Things People Regret the Most Before They Die Overcoming The Pain Of A Breakup: 3 Suggestions Based On Science Quit Your Job If You Don’t Like It, No Matter What

Trending in Communication

1 How to Motivate People Around You and Inspire Them 2 Feeling Stuck in Life? How to Never Get Stuck Again 3 12 Things You Should Remember When Feeling Lost in Life 4 13 Ways Happy People Think and Feel Differently 5 How to Find Inner Peace and Lasting Happiness

Read Next

Advertising
Advertising
Advertising

Last Updated on January 21, 2020

How to Motivate People Around You and Inspire Them

How to Motivate People Around You and Inspire Them

If I was a super hero I’d want my super power to be the ability to motivate everyone around me. Think of how many problems you could solve just by being able to motivate people towards their goals. You wouldn’t be frustrated by lazy co-workers. You wouldn’t be mad at your partner for wasting the weekend in front of the TV. Also, the more people around you are motivated toward their dreams, the more you can capitalize off their successes.

Being able to motivate people is key to your success at work, at home, and in the future because no one can achieve anything alone. We all need the help of others.

So, how to motivate people? Here are 7 ways to motivate others even you can do.

Advertising

1. Listen

Most people start out trying to motivate someone by giving them a lengthy speech, but this rarely works because motivation has to start inside others. The best way to motivate others is to start by listening to what they want to do. Find out what the person’s goals and dreams are. If it’s something you want to encourage, then continue through these steps.

2. Ask Open-Ended Questions

Open-ended questions are the best way to figure out what someone’s dreams are. If you can’t think of anything to ask, start with, “What have you always wanted to do?”

“Why do you want to do that?”

Advertising

“What makes you so excited about it?”

“How long has that been your dream?”

You need this information the help you with the following steps.

Advertising

3. Encourage

This is the most important step, because starting a dream is scary. People are so scared they will fail or look stupid, many never try to reach their goals, so this is where you come in. You must encourage them. Say things like, “I think you will be great at that.” Better yet, say, “I think your skills in X will help you succeed.” For example if you have a friend who wants to own a pet store, say, “You are so great with animals, I think you will be excellent at running a pet store.”

4. Ask About What the First Step Will Be

After you’ve encouraged them, find how they will start. If they don’t know, you can make suggestions, but it’s better to let the person figure out the first step themselves so they can be committed to the process.

5. Dream

This is the most fun step, because you can dream about success. Say things like, “Wouldn’t it be cool if your business took off, and you didn’t have to work at that job you hate?” By allowing others to dream, you solidify the motivation in place and connect their dreams to a future reality.

Advertising

6. Ask How You Can Help

Most of the time, others won’t need anything from you, but it’s always good to offer. Just letting the person know you’re there will help motivate them to start. And, who knows, maybe your skills can help.

7. Follow Up

Periodically, over the course of the next year, ask them how their goal is going. This way you can find out what progress has been made. You may need to do the seven steps again, or they may need motivation in another area of their life.

Final Thoughts

By following these seven steps, you’ll be able to encourage the people around you to achieve their dreams and goals. In return, you’ll be more passionate about getting to your goals, you’ll be surrounded by successful people, and others will want to help you reach your dreams …

Oh, and you’ll become a motivational super hero. Time to get a cape!

More on Motivation

Featured photo credit: Thought Catalog via unsplash.com

Read Next