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Nine Tips to Productive Revision

Nine Tips to Productive Revision
Revision

Without a doubt, revision is the most tedious, irritating, necessary task involved in writing well. The act of taking a finished piece of work, tearing it apart, and rebuilding it is a process that some writers think waste too much time to be worth the process. Nevertheless, writing a piece perfectly on the first try is an extremely rare occasion.

Rather than worrying about whether or not revision is necessary, it makes more sense to focusing on making revision as painless and as useful as possible. Here are a few tips for you to keep in mind while writing.

Try to get what you’ve written on paper. Scanning a piece on a computer makes revision extremely difficult, even though it may seem like the more sensible process. By printing out your computer work, you’re able to get more hands-on with your writing process. For most people, it’s also much easier to look at what you’ve written on paper rather than on a screen. Things you might not be able to see on your computer can show up when you’re marking your piece up with paper and pencil.

Start from the beginning. Many people skip around while they’re editing, going after passages they knew were bad when they were writing. In terms of improving your work, however, it makes far more sense to start at the top and going through your piece line by line. Things you thought were brilliant when you started writing might be too overblown, or might not fit in with the rest of your piece. You can’t tell what you might find in your drafts until you read them over. Why risk skipping anything?

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Save all your drafts. Not every revision is going to be perfect. Often, you’ll find you get rid of bits and pieces you need later on, or you’ll realize that something you wrote earlier on is better than you expected. In that case, you’ll find that it’s easier to look back if you actually have your old work, rather than if you’re forced to write from memory. If you’re printing out your old drafts already, keeping them together with a paper clip (or, if you revise a lot, a binder clip) is a small step that could save you lots of time later on.

The software you are writing on can help with this immensely. Google Docs and Spreadsheets, for instance, immediately saves all old drafts of your work, which can make revision a far faster process than it usually is.

Avoid clichés. When you’re first writing a piece, it’s entirely possible that some hackneyed phrases might find their way into your writing. When you’re revising, it would be wise to remove as many of these as possible. The reason? Clichés are too often-used to be effective, especially when you don’t know your audience. They work very well, which is why they are used so much. When you avoid clichés, though, your work is more likely to sound unique and interesting than if it’s filled with old, boring writing techniques.

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Feel free to experiment. The poet Robert Hayden, former poet laureate of the United States, would alter a poem drastically from its original style in the process of writing. Over dozens of revisions, his poems would change from several lines to full pages to several lines again. Monet’s Waterlilies, one of his better-known poems (it can be found here), was preceded by drafts that looked almost nothing like the final version. Some were more condensed. Some had fewer line breaks. All of them contributed to his final piece.

Don’t fret too much over changing the layout of your piece as you write it. Try adding sections you never had to begin with. Remove paragraphs you don’t want to worry about. The greatest thing about revision is this: if you don’t like what you’ve done with your writing, you can always change it back. And even if you write things you end up not using, everything you consider using will affect your final piece. If you worry too much over preserving your original writing, you won’t be able to write as freely as you need to.

Don’t cherish anything. The worst thing you can do as a writer is to love your writing too much. It constrains you, forces you to do things to go around changing that piece. While loving your own work like this isn’t a bad thing, it can lead you to losing sight of what you’re actually trying to write. Is that one sentence you love really contributing to the piece you’re writing? Could it be reworded to make it more compact? While you may love everything you write, liking it too much risks making it difficult to improve.

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Rewrite if necessary. Sometimes, the piece you’re working on needs a complete rewrite. Quite a few writers shy away from this aspect of revision, but it is often more useful to scrap what you have, and rewrite the entire piece line-for-line, than it is to try and revise a lousy draft of your work.

What you need to remember when you’re wondering whether or not a rewrite is desirable is this: writing something you have already written is far easier to write than something you’ve never written before. You’ve already churned out a draft of this: you know what to put in it and how to lay things out. While it might seem tedious, you’ll find that most of the time, rewriting is much faster than the original writing. And it is often easier to rewrite a piece than it is to go over the piece, line for line, and slowly change it into something you can work with.

Wait before showing anybody. Don’t show everybody around you your original draft when you’re planning revision. Until you feel you can’t improve on your work any farther, there’s no reason to give somebody else what you’re written. Take the time to go over it yourself, and revise until you think your work is at least fairly solid.

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The benefits to doing this are threefold. First, you will find it much easier to take comments from multiple people and incorporate them all into your revision if each person is editing as few things as possible. Second, more people will be willing to really read something of yours over if they’re pretty sure you’re not asking them to rewrite your entire piece for you. Finally, some people who read unfinished writing like rewriting entire pieces. Give them too much room to work in, and you risk ending with something written by somebody else. (Note to high-schoolers and college students: sure, this might sound appealing to you. But it’s a bad thing to do, and you should all be ashamed of yourselves.)

No work is ever perfect. Unless what you’re writing is really important to you (i.e., if you’re trying to publish something you write), don’t worry too much over how perfect your final piece is. Every writer has limits, and every time you go to revise a piece, you will probably be able to find something that needs fixing, something that can be improved. To some degree, this will help you improve your writing and make it far more worth reading. Take it too far, though, and you risk spending too much time on an individual piece of work. It might do you well to focus on writing new things, rather than focusing on one piece obsessively for too long.

Rory Marinich is a graduate of the New Jersey Governor’s School of the Arts. Some of his writing can be found online here.

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Last Updated on February 11, 2021

Easily Misunderstood by Others? 6 Barriers You Should Overcome to Make Communication Less Frustrating

Easily Misunderstood by Others? 6 Barriers You Should Overcome to Make Communication Less Frustrating

How often have you said something simple, only to have the person who you said this to misunderstand it or twist the meaning completely around? Nodding your head in affirmative? Then this means that you are being unclear in your communication.

Communication should be simple, right? It’s all about two people or more talking and explaining something to the other. The problem lies in the talking itself, somehow we end up being unclear, and our words, attitude or even the way of talking becomes a barrier in communication, most of the times unknowingly. We give you six common barriers to communication, and how to get past them; for you to actually say what you mean, and or the other person to understand it as well…

The 6 Walls You Need to Break Down to Make Communication Effective

Think about it this way, a simple phrase like “what do you mean” can be said in many different ways and each different way would end up “communicating” something else entirely. Scream it at the other person, and the perception would be anger. Whisper this is someone’s ear and others may take it as if you were plotting something. Say it in another language, and no one gets what you mean at all, if they don’t speak it… This is what we mean when we say that talking or saying something that’s clear in your head, many not mean that you have successfully communicated it across to your intended audience – thus what you say and how, where and why you said it – at times become barriers to communication.[1]

Perceptual Barrier

The moment you say something in a confrontational, sarcastic, angry or emotional tone, you have set up perceptual barriers to communication. The other person or people to whom you are trying to communicate your point get the message that you are disinterested in what you are saying and sort of turn a deaf ear. In effect, you are yelling your point across to person who might as well be deaf![2]

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The problem: When you have a tone that’s not particularly positive, a body language that denotes your own disinterest in the situation and let your own stereotypes and misgivings enter the conversation via the way you talk and gesture, the other person perceives what you saying an entirely different manner than say if you said the same while smiling and catching their gaze.

The solution: Start the conversation on a positive note, and don’t let what you think color your tone, gestures of body language. Maintain eye contact with your audience, and smile openly and wholeheartedly…

Attitudinal Barrier

Some people, if you would excuse the language, are simply badass and in general are unable to form relationships or even a common point of communication with others, due to their habit of thinking to highly or too lowly of them. They basically have an attitude problem – since they hold themselves in high esteem, they are unable to form genuine lines of communication with anyone. The same is true if they think too little of themselves as well.[3]

The problem: If anyone at work, or even in your family, tends to roam around with a superior air – anything they say is likely to be taken by you and the others with a pinch, or even a bag of salt. Simply because whenever they talk, the first thing to come out of it is their condescending attitude. And in case there’s someone with an inferiority complex, their incessant self-pity forms barriers to communication.

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The solution: Use simple words and an encouraging smile to communicate effectively – and stick to constructive criticism, and not criticism because you are a perfectionist. If you see someone doing a good job, let them know, and disregard the thought that you could have done it better. It’s their job so measure them by industry standards and not your own.

Language Barrier

This is perhaps the commonest and the most inadvertent of barriers to communication. Using big words, too much of technical jargon or even using just the wrong language at the incorrect or inopportune time can lead to a loss or misinterpretation of communication. It may have sounded right in your head and to your ears as well, but if sounded gobbledygook to the others, the purpose is lost.

The problem: Say you are trying to explain a process to the newbies and end up using every technical word and industry jargon that you knew – your communication has failed if the newbie understood zilch. You have to, without sounding patronizing, explain things to someone in the simplest language they understand instead of the most complex that you do.

The solution: Simplify things for the other person to understand you, and understand it well. Think about it this way: if you are trying to explain something scientific to a child, you tone it down to their thinking capacity, without “dumbing” anything down in the process.[4]

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Emotional Barrier

Sometimes, we hesitate in opening our mouths, for fear of putting our foot in it! Other times, our emotional state is so fragile that we keep it and our lips zipped tightly together lest we explode. This is the time that our emotions become barriers to communication.[5]

The problem: Say you had a fight at home and are on a slow boil, muttering, in your head, about the injustice of it all. At this time, you have to give someone a dressing down over their work performance. You are likely to transfer at least part of your angst to the conversation then, and talk about unfairness in general, leaving the other person stymied about what you actually meant!

The solution: Remove your emotions and feelings to a personal space, and talk to the other person as you normally would. Treat any phobias or fears that you have and nip them in the bud so that they don’t become a problem. And remember, no one is perfect.

Cultural Barrier

Sometimes, being in an ever-shrinking world means that inadvertently, rules can make cultures clash and cultural clashes can turn into barriers to communication. The idea is to make your point across without hurting anyone’s cultural or religious sentiments.

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The problem: There are so many ways culture clashes can happen during communication and with cultural clashes; it’s not always about ethnicity. A non-smoker may have problems with smokers taking breaks; an older boss may have issues with younger staff using the Internet too much.

The solution: Communicate only what is necessary to get the point across – and eave your personal sentiments or feelings out of it. Try to be accommodative of the other’s viewpoint, and in case you still need to work it out, do it one to one, to avoid making a spectacle of the other person’s beliefs.[6]

Gender Barrier

Finally, it’s about Men from Mars and Women from Venus. Sometimes, men don’t understand women and women don’t get men – and this gender gap throws barriers in communication. Women tend to take conflict to their graves, literally, while men can move on instantly. Women rely on intuition, men on logic – so inherently, gender becomes a big block in successful communication.[7]

The problem: A male boss may inadvertently rub his female subordinates the wrong way with anti-feminism innuendoes, or even have problems with women taking too many family leaves. Similarly, women sometimes let their emotions get the better of them, something a male audience can’t relate to.

The solution: Talk to people like people – don’t think or classify them into genders and then talk accordingly. Don’t make comments or innuendos that are gender biased – you don’t have to come across as an MCP or as a bra-burning feminist either. Keep gender out of it.

And remember, the key to successful communication is simply being open, making eye contact and smiling intermittently. The battle is usually half won when you say what you mean in simple, straightforward words and keep your emotions out of it.

Reference

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