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Nail Meetings Down Tight

Nail Meetings Down Tight

Meetings can have lots of loose flow to them. They start a little late because people show up a little late. There’s that spot where you haven’t seen Jumpha in a while and you ask about her children. You pass out the agenda and people face-down a while browsing it and shuffling papers. Some folks are reading and answering mail via their BlackBerrys.

I think that’s all crap. Meetings are often like dental visits. You should go in, get scraped, picked, rinsed, and cleaned, go home with a toothbrush and a sixth month appointment and that’s that.

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You can fantasize all you want about the whiteboard meetings with all the gorgeous visualizations and all that, but those are truly the rarity, aren’t they? My early subscription to Fast Company magazine had me fooled for a while. I started believing that meetings were gorgeous, luscious events, where people really plotted out the future of the company. Bull.

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Meetings are where people hash out status, assign work, and make snap decisions. They should be treated that way. And yes, I know your place is culturally different. I know you’re only one woman. I know that you’re not the boss. Here are some tips for when YOU get to lead the meeting.

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  • Publish the agenda as early as possible. At the top, state: “This is the agenda for this meeting. We will review items on this list ONLY. If you would like to propose an agenda item not yet covered, please do so in the reply. An adjusted agenda will be sent out. “
  • At the bottom of the agenda, set the rules of the meeting: “Your time is important. I value your time and respect your attendance. Please turn off all mobile devices for the duration of the meeting. Please agree to stick to the agenda. Please refrain from sidebar conversations.”
  • At the beginning of the meeting, start regardless of whether all the people you need are there. It only takes missing a few beginnings, especially if you refuse to go back, to get people to arrive promptly. Once they understand the nature of your meetings, they’ll get the clue.
  • Start every meeting with the briefest of “house rules” conversations: “We’re going to meet quickly on this specific agenda. I’m going to talk, and you’re going to confirm the information we have here. There’s a question of next steps that we’ll keep open for discussion. Please, no cell phones – turn them off- and no sidebar conversations. One speaker at a time. Thanks. Let’s begin.”
  • Be pleasant, but be the authority. Gently remind people that the agenda is there, that the meeting is what it is. There shouldn’t be discovery at this flavor of meeting.
  • Never go over. If you still have agenda but no time, stop the conversation. Thank everyone for their time. Get up. They can stay, but you should walk out. Don’t bend on this. You’re making people late for the next meeting.
  • If you can, finish early.
  • Give people every chance between the meetings to be heard. Those who blather the most at meetings are just afraid that you don’t get their point. Go to them personally, one on one, and listen to them as long as you can stand. Reflect their words back. Show them you know what they’re saying.
  • Publish meeting notes right away. They should be very little more than the agenda with “confirmed” next to every point, and/or maybe a small block of notes at the bottom. If you are all in the same building, consider just photocopying your version of the notes and handing it to everyone. If an electronic copy is needed, be brief. Do not publish volumes of information. Meeting agendas are status queues, not logs for the meeting. (One peeve of mine with most project managers, formal or informal, is that they write mini novels when a status is all that’s necessary).

You ARE the authority at meetings you call. You can bring this culture to your company fairly quickly, because it shows respect for people’s time, a willingness to call the meeting and disperse quickly, and a strong sense of knowing what you know. Meetings where you seem prepared and act as the authority are always more pleasant for all involved. I strongly urge you to give these tips a try and write back.

–Chris Brogan writes about self-improvement and productivity at [chrisbrogan.com] . He writes about new media and content at Grasshopper Factory. Meet Chris Brogan at PodCamp Boston or at the Podcast and Portable Media Expo show in California.

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Last Updated on October 18, 2018

50+ Best Motivational Quotes To Prepare You For Any Challenges In Life

50+ Best Motivational Quotes To Prepare You For Any Challenges In Life

Life is filled with highs and lows —happiness and struggles that will test your resilience and integrity, push you to overcome challenges and leave you with lessons that will make you even stronger on your way up.

It’s the way you feel and think about yourself, including your expectations and beliefs about what is possible to you, greatly determines everything that happens to you.

It all starts with your thoughts. When you change your thoughts, you transform the quality of your life. (Right, Nancy’s story is a typical example!)

Below is a list of the best motivational quotes to inspire you to start your day with a blast:

Quotes for self-assurance

1. Don’t downgrade your dream just to fit your reality, upgrade your conviction to match your destiny.

    2. You are braver than you believe, stronger than you seem and smarter than you think.

      3. You are confined only by the walls you build yourself.

        4. The man who has confidence in himself gains the confidence of others

          5. You attract what you are, not what you want. If you want great, then be great.

            6. It’s not who you are that holds you behind, it’s who you think your are not.

              Quotes about positivity

              7. Stop being afraid of what could go wrong and think of what could go right.

                8. You should never regret anything in life. If it’s good, it’s wonderful. If it’s bad, it is experience.

                  9. Falling down is an accident, staying down is a choice.

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                    10. If you have the power to make someone happy, do it. The world needs more of that.

                      11. Always believe that something wonderful is about to happen.

                        12. Don’t be afraid to give up the good and go for great.

                          13. Remember that life’s greatest lessons are usually learned from worst times and from the worst mistakes.

                            Quotes for work and success

                            14. Don’t talk, just act. Don’t say, just show. Don’t promise, just prove.

                              15. Never stop doing great just because someone doesn’t give you credit.

                                16. Discipline is doing what needs to be done, even if you don’t want to.

                                  17. Work while they sleep. Learn while they party. Save while they spend. Live like they dream.

                                    18. The key to success is to focus our conscious mind on things we desire, not things we fear.

                                      19. Never apologize for having high standards, people who really want to be in your life will rise to meet them.

                                        20. If it doesn’t challenge you, it won’t change you.

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                                          21. Never give up on a dream just because of the time it will take to accomplish it, time will pass anyway.

                                            22. Don’t fear failure. Fear being in the exact same place next year as you are today.

                                              23. A hill is just another opportunity to leave your competition behind.

                                                24. Don’t quit. You’re already in pain. You’re already hurt. Get a reward from it.

                                                  25. Hustle until you no longer need to introduce yourself.

                                                    26. You didn’t come this far only to come this far.

                                                      27. Be selective in your battles for sometimes peace is better than being right.

                                                        28 If we keep doing what we are doing, we’re going to keep getting what we’re getting.

                                                          29. You will never know your limits until you push yourself to them.

                                                            30. Do what you have to do until you can do what you want to do.

                                                              31. The man on top of the mountain didn’t fall there.

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                                                                32. If your dreams don’t scare you, they are not big enough.

                                                                  33. If you can’t handle stress, you won’t manage success.

                                                                    34. Don’t be pushed by your problems, be led by your dreams.

                                                                      35. Don’t mistake silence for weakness. Smart people don’t plan big moves out loud.

                                                                        36. Simplicity is the ultimate sophistication.

                                                                          37. Obsessed is the word the lazy use to describe dedicated.

                                                                            38. You become who you spend your time with.

                                                                              39. Be stubborn about your goals and flexible about your methods.

                                                                                40. Hard work beats talent when talent doesn’t work hard.

                                                                                  41. If you don’t build your dreams, someone else will hire you to build theirs.

                                                                                    42. Between stimulus and response is our greatest power –the freedom to choose.

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                                                                                      43. What comes easy won’t last, what lasts won’t come easy.

                                                                                        44. Don’t limit your challenges, challenge your limits.

                                                                                          45. Work until your idols become your rivals.

                                                                                            Quotes about money

                                                                                            46. Formal education will make you a living. Self-education will make you a fortune.

                                                                                              47. I create new enemies every day, it’s called business.

                                                                                                48. When you have a Million Dollar vision, don’t surround yourself with 1 cent minds.

                                                                                                  49. You can’t get rich thinking poor.

                                                                                                    50. Doing what is comfortable is rarely profitable.

                                                                                                      51. If you can count your money, work harder.

                                                                                                        If you find yourself feeling lost and frustrated, it’s never too late to change things up. Check out this guide:

                                                                                                        How to Start Over and Reboot Your Life When It Seems Too Late

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