Advertising
Advertising

Limit your word count when making a point

Limit your word count when making a point
Writing Less

    Once in a while, I receive emails with long paragraphs. After I read through an email like that, I usually ask myself: “Okay, does he mean this, or that?”

    There was a time when I sat down and read through my archive in my mailbox and tried to understand the difference between huge emails and smaller emails, I came up with a conclusion – large emails confuse me more than a fewer words email.

    Advertising

    Here my reasons to justify my findings:

    • More words have a higher probability to make more errors in message delivery.
    • Fewer words have more chances for recipients digesting the idea completely.
    • We use vivid words in fewer words.
    • We don’t run around the circle with fewer words – we cannot, we are trapped by the word limit. We have to be precise and hit the point with that restriction.
    • People spend less time to read fewer words. More time for comprehension.

    With all those benefits of using fewer words – it gets me thinking, why do people write long emails when they could write a short one?

    Advertising

    I didn’t have time to write a short letter, so I wrote a long one instead. — Mark Twain

    Mark Twain, a brilliant writer, once said a long letter takes less time than a short letter. We, human, tend to go with an easy way. A direct brain dump is easy, but editing is hard.

    Advertising

    An example? Take a read on Paul Graham’s article Writing, Briefly. His brief article costs him more on editing than the actual writing: “This one took 67 minutes– 23 of writing, and 44 of rewriting”

    Long email may not save you time after all though – think about when you need to clarify what you said in a reply. Think about when your employee does not understand the requirements and goes off-track with tasks. Boy, it’s not pretty.

    Advertising

    Solution? Limits your words, make your point clean and precise. Try this exercise: When delivering a point in an email, try to limit your subject lines to under 10 words, and limit the body text under 20 words.

    Try it. See the results. Have more ideas, stories to share? Please comment!

    More by this author

    Leon Ho

    Founder of Lifehack

    Book summary: A Technique for Producing Ideas Finding Your Inside Time 10 Ways to Extend Laptop Battery Life Bob Parsons on His 16 Rules for Survival Free note taking templates and techniques

    Trending in Communication

    1 7 Things To Remember When You Feel Broken Inside 2 10 Uplifting Positive Affirmation Apps That Help You Re-Center on the Go 3 9 Self Limiting Beliefs That Are Holding You Back from Success 4 What Makes People Happy? 20 Secrets of “Always Happy” People 5 How To Be Happy Alone and Enjoy Life

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on July 18, 2019

    What Makes People Happy? 20 Secrets of “Always Happy” People

    What Makes People Happy? 20 Secrets of “Always Happy” People

    Some people just seem to float through life with a relentless sense of happiness – through the toughest of times, they’re unfazed and aloof, stopping to smell the roses and drinking out of a glass half full.

    They may not have much to be happy about, but the simplicity behind that fact itself may make them happy.

    It’s all a matter of perspective, conscious effort and self-awareness. Listed below are a number of reasons why some people are always happy.

    1. They Manage Their Expectations

    They’re not crushed when they don’t get what they want – or misled into expecting to get the most out of every situation. They approach every situation pragmatically, hoping for the best but being prepared for the worst.

    2. They Don’t Set Unrealistic Standards

    Similar to the last point, they don’t live their lives in a constant pursuit towards impossible visions of perfection, only to always find themselves falling short of what they want.

    3. They Don’t Take Anything for Granted

    Happiness rests with feeling fulfilled – those who fail to stop and appreciate what they have every now and again will never experience true fulfillment.

    Advertising

    4. They’re Not Materialistic

    There are arguing viewpoints on whether or not money can really buy happiness; if it can, then we know from experience that we can never be satisfied because there will always be something newer or better that we want. Who has ever had enough money?

    5. They Don’t Dwell

    They don’t sweat the small things or waste time worrying about things that don’t really matter at the end of the day. They don’t let negative thoughts latch onto them and drain them or distract them. Life’s too short to worry.

    6. They Care About Themselves First

    They’re independent, care for themselves and understand that they must put their needs first in order to accommodate the needs of others.

    They indulge, aim to get what they want, make time for themselves and are extremely self-reliant.

    7. They Enjoy the Little Things

    They stop to smell the roses. They’re accustomed to find serenity when it’s available, to welcome entertainment or a stimulating discussion with a stranger when it crosses their path. They don’t overlook the small things in life that can be just as important.

    8. They Can Adapt

    They’re not afraid of change and they work to make the most out of new circumstances, good or bad. They thrive under pressure, are not overwhelmed easily and always embrace a change of pace.

    Advertising

    9. They Experiment

    They try new things, experience new flavors and never shy away from something they have yet to experience. They never order twice from the same menu.

    10. They Take Their Time

    They don’t unnecessarily rush through life. They work on their own schedule to the extent that they can and maneuver through life at their own relaxing pace.

    11. They Employ Different Perspectives

    They’re not stuck in one perspective; a loss can result in a new opportunity, hitting rock bottom can mean that there’s no where to go but up.

    12. They Seek to Learn

    Their constant pursuit of knowledge keeps them inspired and interested in life. They cherish information and are on a life-long quest to learn as much as they can.

    13. They Always Have a Plan

    They don’t find themselves drifting without purpose. When something doesn’t go as planned, they have a plan for every letter in the alphabet to fall back on.

    14. They Give Respect to Get It

    They are respectful and, in turn, are seen as respectable; the respect they exude earns them the respect they deserve.

    Advertising

    15. They Consider Every Opportunity

    They always have their eyes open for a new road, a new avenue worth exploring. They know how to recognize opportune moments and pounce on them to make the most of every situation. Success is inevitable for them.

    16. They Always Seek to Improve

    Perpetual self-improvement is the key towards their ongoing thirst for success. Whatever it is they do, they take pride in getting better and better, from social interactions to mundane tasks. Their pursuit at being the best eventually materializes.

    17. They Don’t Take Life Too Seriously

    They’re not ones to get offended easily over-analyze or complicate matters. They laugh at their own faults and misfortunes.

    18. They Live in the Moment

    They don’t live for tomorrow or dwell on what may have happened yesterday. Every day is a new opportunity, a new chapter. They live in the now, and in doing so, get the most out of every moment.

    You can learn how to do so too: How to Live in the Moment and Stop Worrying About the Past or Future

    19. They Say Yes

    Much more often than they say no. They don’t have to be badgered to go out, don’t shy away from new opportunities or anything that may seem inconvenient.

    Advertising

    20. They’re Self-Aware

    Most important, they’re wholly aware of themselves. They self-reflect and are conscious of their states of mind. If somethings bothering them, they fix it.

    We’re all susceptible to feeling down every now and again, but we are all equipped with the necessary solutions that just have to be discovered.

    Lack of confidence, inability to feel fulfilled, and susceptibility to stress are all matters that can be controlled through the way we handle our lives and perceive our circumstances.

    Learn about How Self-Reflection Gives You a Happier and More Successful Life.

    Final Thoughts

    The main philosophy employed by the happiest includes the idea that life’s simply too short: life’s too short to let things get you down, to take things for granted, to pursue absolute and unrealistic perfection.

    For some, employing these characteristics is a second nature – they do it without knowing. For others, a conscious effort must be put forth every now and again. Self-Awareness is key.

    More About Happiness

    Featured photo credit: Charles Postiaux via unsplash.com

    Read Next