Advertising
Advertising

Improve Your Writing with these Editing Tips

Improve Your Writing with these Editing Tips
Improve Your Writing with these Editing Tips

    Teachers, business people, and just about everyone else it seems complain often and loudly that people today (usually “kids today”) don’t know how to write. I’m convinced, though, that a big part of the problem (perhaps the biggest part of the problem) is that people don’t know how to edit. We labor under the notion that good writing flows easily from the pen or typing fingers, and that editing too much will “kill” our work.

    Advertising

    The best writers know differently, of course — their memoirs and biographies and writing manuals are filled with stories of books that needed to be cut in half to be readable, sentences that took weeks or months to get just right, and lifetimes spent tinkering with a single work that never strikes them as “just right”. To paraphrase a common saying among writers, there is no good writing, only good re-writing.

    Advertising

    But if writing isn’t taught well enough or often enough these days, editing is hardly taught at all. This is too bad, since editing is where the real work of writing is at. More than just proofreading, good editing improves the clarity and forcefulness of a piece. Here’s some tips and tricks to help you make your writing more effective:

    Advertising

    • Read out loud: Reading a piece out loud helps you to identify clunky, awkward passages that seem to make sense to the eye, especially to the author’s eye.
    • Read in reverse: You may have heard about reading backwards, word by word, to help proofread. This works because you bypass your brain’s tendency to fill in what it expects to see, allowing you to catch spelling errors you might otherwise gloss over. This is useless, though, when it comes to content, where meaning comes from phrases and word order. Instead, read from back to front, sentence by sentence (or maybe paragraph by paragraph, or both) to make sure that each sentence and each paragraph is internally coherent — that it makes sense on its own.
    • Sleep on it: Wait at least a night, and preferably longer, before starting your editing. Ideally, you want to forget what you wrote, so that — again — your brain doesn’t see what it expects to see but only sees what’s really there. A lot of times we make logical errors that make sense at the time, because our minds are filled with ideas, examples, and arguments related to our topic; when we approach our writing with a clear mind, though, those mental connections are gone, and only what we’ve actually written counts.
    • Cut, don’t add: We are almost always too wordy. While you may need to add a word or two while editing, for the most part you should be removing words. Concise writing is more powerful and easier to read than lengthy prose.
    • Justify yourself: Every point, statement, question, joke, even every word should have a reason to be in your piece; if it doesn’t, strike it. Be harsh — if a word or phrase does not add value to your writing, get rid of it.
    • Establish cognizance of pretentious language usages and eliminate such material: That is, watch for fancy words and cut them. Inexperienced writers often ape the language of academia, or rather the language they imagine academia uses. Even if you’re in academia, don’t use academic writing as a model. While there is a time and place for jargon, for the most part jargon exists to exclude readers, not include them. For most readers, the language of journalists is a much more appropriate model — and that means aiming for at best a smart eighth-grader’s reading level.
    • Throw out and get rid of unnecessary redundancies you don’t need: This applies in both sentences and the work as a whole. In high school, you might have learned to “say it, say it again, and then say what you said”; for most readers, this is a waste of their time and an insult to their intelligence; in the end, they’ll just tune you out. Say it clearly the first time, then move on.
    • Kill unsightly adverbs: Some adverbs are fine, but usually they serve only to pad out a statement that doesn’t need padding. For example: “He ran quickly”. It is in the nature of running to be quick. If there’s something unusual about his running (perhaps he ran slowly), then mention it; if not, just say “he ran” and trust your readers to know what running means.
    • Passive sentences are to be avoided: Beware of the use of “to be” and its conjugations (is, was, were, are, am). These often indicate a passive sentence, where the subject is acted upon instead of acting. Passivity makes for weak, unconvincing writing. Passivity is often the hallmark of someone trying to weasel out of something: “Mistakes were made” assigns no blame, while “I made a mistake” tells the world you’re taking responsibility. It does not convey the action, it only suggests the effect. So avoid passive sentences.

    Good editing, like good writing (or, better, as part of good writing), is an art. It takes time and practice to develop a real talent for editing, but the end result is worth it — your writing will be more alive, more effective, and ultimately more likely to be read. And that is, after all, what’s important: that your audience reads and, just as crucially, understands your work.

    Advertising

    More by this author

    The Science of Setting Goals (And Its Effect on Your Brain) How To Stop Procrastinating and Get Stuff Done How to Become Self-Taught the Easy Way (The How-to Guide) 3 Techniques for Setting Priorities Effectively How to Take Notes: 3 Effective Note-Taking Techniques

    Trending in Communication

    1 How To Spot Fake People (And Ways To Deal With Them) 2 How to Deal With Anger (The Ultimate Anger Management Guide) 3 The Hidden Power of Every Single Person Around You 4 The Purpose Of Friendship: The Only 4 Types Of Friends You Need In Life 5 14 Things That Make You Happy and Enjoy Life More

    Read Next

    Advertising
    Advertising
    Advertising

    Published on May 4, 2021

    How To Spot Fake People (And Ways To Deal With Them)

    How To Spot Fake People (And Ways To Deal With Them)

    They say we are the average of the five persons we spend the most time with. For a minute, consider the people around you. Are they truly who your “tribe” should be or who you aspire to become in the future? Are they really genuine people who want to see you succeed? Or are they fake people who don’t really want to see you happy?

    In this article, I’ll review why it is important to surround yourself with genuine individuals—the ones who care, bring something to our table, and first and foremost, who leave all fakeness behind.

    How to Spot Fake People?

    When you’ve been working in the helping professions for a while, spotting fake people gets a bit easier. There are some very clear signs that the person you are looking at is hiding something, acting somehow, or simply wanting to get somewhere. Most often, there is a secondary gain—perhaps attention, sympathy, or even a promotion.

    Whatever it is, you’re better off working their true agenda and staying the hell away. Here are some things you should look out for to help spot fake people.

    1. Full of Themselves

    Fake people like to show off. They love looking at themselves in the mirror. They collect photos and videos of every single achievement they had and every part of their body and claim to be the “best at what they do.”

    Most of these people are actually not that good in real life. But they act like they are and ensure that they appear better than the next person. The issue for you is that you may find yourself always feeling “beneath” them and irritated at their constant need to be in the spotlight.

    2. Murky in Expressing Their Emotions

    Have you ever tried having a deep and meaningful conversation with a fake person? It’s almost impossible. It’s because they have limited emotional intelligence and don’t know how they truly feel deep down—and partly because they don’t want to have their true emotions exposed, no matter how normal these might be.

    Advertising

    It’s much harder to say “I’m the best at what I do” while simultaneously sharing “average” emotions with “equal” people.

    3. Zero Self-Reflection

    To grow, we must accept feedback from others. We must be open to our strengths and to our weaknesses. We must accept that we all come in different shapes and can always improve.

    Self-reflection requires us to think, forgive, admit fault, and learn from our mistakes. But to do that, we have to be able to adopt a level of genuineness and depth that fake people don’t routinely have. A fake person generally never apologizes, but when they do, it is often followed with a “but” in the next breath.

    4. Unrealistic Perceptions

    Fake people most often have an unrealistic perception of the world—things that they want to portray to others (pseudo achievements, materialistic gains, or a made-up sense of happiness) or simply how they genuinely regard life outside themselves.

    A lot of fake people hide pain, shame, and other underlying reasons in their behavior. This could explain why they can’t be authentic and/or have difficulties seeing their environment for the way it objectively is (both good and bad).

    5. Love Attention

    As I mentioned earlier, the biggest sign that something isn’t quite right with someone’s behavior can be established by how much they love attention. Are you being interrupted every time you speak by someone who wants to make sure that the spotlight gets reverted back to them? Is the focus always on them, no matter the topic? If yes, you’re probably dealing with a fake person.

    6. People Pleaser

    Appreciation feels nice but having everyone like you is even better. While it is completely unrealistic for most people to please everyone all the time, fake people seem to always say yes in pursuit of constant approval.

    Advertising

    Now, this is a problem for two reasons. Firstly, these people are simply saying yes to things for their own satisfaction. Secondly, they often end up changing their minds or retracting their offer for one reason or another (“I would have loved to, but my grandmother suddenly fell ill.”), leaving you in the lurch for the 100th time this year.

    7. Sarcasm and Cynicism

    Behind the chronic pasted smile, fake people are well known for brewing resentment, jealousy, or anger. This is because, behind the postcard life, they are often unhappy. Sarcasm and cynicism are well known to act as a defense mechanism, sometimes even a diversion—anything so they can remain feeling on top of the world, whether it is through boosting themselves or bringing people down.

    8. Crappy friend

    Fake people are bad friends. They don’t listen to you, your feelings, and whatever news you might have to share. In fact, you might find yourself migrating away from them when you have exciting or bad news to share, knowing that it will always end up one way—their way. In addition, you might find that they’re not available when you truly need them or worse, cancel plans at the last minute.

    It’s not unusual to hear that a fake person talks constantly behind people’s backs. Let’s be honest, if they do it to others, they’re doing it to you too. If your “friend” makes you feel bad constantly, trust me, they’re not achieving their purpose, and they’re simply not a good person to have around.

    The sooner you learn to spot these fake people, the sooner you can meet meaningful individuals again.

    How to Cope With Fake People Moving Forward?

    It is important to remind yourself that you deserve more than what you’re getting. You are worthy, valuable, precious, and just as important as the next person.

    There are many ways to manage fake people. Here are some tips on how to deal with them.

    Advertising

    1. Boundaries

    Keep your boundaries very clear. As explained in the book Unlock Your Resilience, boundaries are what keep you sane when the world tries to suffocate you. When fake people become emotional vampires, make sure to keep your distances, limit contact, and simply replace them with more valuable interactions.

    2. Don’t Take Their Behavior Personally

    Sadly, they most likely have behaved this way before they knew you and will continue much longer after you have moved on. It isn’t about you. It is about their inner need to meet a void that you are not responsible for. And in all honesty, unless you are a trained professional, you are unlikely to improve it anyway.

    3. Be Upfront and Honest About How You Feel

    If your “friend” has been hurtful or engaged in behaviors you struggle with, let them know—nicely, firmly, however you want, but let them know that they are affecting you. If it works, great. If it doesn’t, you’ll feel better and when you’re ready to move on, you’ll know you tried to reach out. Your conscience is clear.

    4. Ask for Advice

    If you’re unsure about what you’re seeing or feeling, ask for advice. Perhaps a relative, a good friend, or a colleague might have some input as to whether you are overreacting or seeing some genuine concerns.

    Now, don’t confuse asking for advice with gossiping behind the fake person’s back because, in the end, you don’t want to stoop down to their level. However, a little reminder as to how to stay on your own wellness track can never hurt.

    5. Dig Deeper

    Now, this one, I offer with caution. If you are emotionally strong, up to it, guaranteed you won’t get sucked into it, and have the skills to manage, perhaps you could dig into the reasons a fake person is acting the way they do.

    Have they suffered recent trauma? Have they been rejected all their lives? Is their self-esteem so low that they must resort to making themselves feel good in any way they can? Sometimes, having an understanding of a person’s behavior can help in processing it.

    Advertising

    6. Practice Self-Care!

    Clearly, putting some distance between the fake person and yourself is probably the way to go. However, sometimes, it takes time to get there. In the meantime, make sure to practice self-care, be gentle with yourself, and compensate with lots of positives!

    Self-care can be as simple as taking a hot shower after talking to them or declining an invitation when you’re not feeling up to the challenge.

    Spotting fake people isn’t too hard. They generally glow with wanna-be vibes. However, most often, there are reasons as to why they are like this. Calling their behavior might be the first step. Providing them with support might be the second. But if these don’t work, it’s time to stay away and surround yourself with the positivity that you deserve.

    Final Thoughts

    Remember that life is a rollercoaster. It has good moments, tough moments, and moments you wouldn’t change for the world. So, look around and make sure that you take the time to choose the right people to share it all with.

    We are the average of the five people we spend the most time with, so take a good look around and choose wisely!

    More Tips on Dealing With Fake People

    Featured photo credit: Priscilla Du Preez via unsplash.com

    Read Next