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Improve Your Writing with these Editing Tips

Improve Your Writing with these Editing Tips
Improve Your Writing with these Editing Tips

    Teachers, business people, and just about everyone else it seems complain often and loudly that people today (usually “kids today”) don’t know how to write. I’m convinced, though, that a big part of the problem (perhaps the biggest part of the problem) is that people don’t know how to edit. We labor under the notion that good writing flows easily from the pen or typing fingers, and that editing too much will “kill” our work.

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    The best writers know differently, of course — their memoirs and biographies and writing manuals are filled with stories of books that needed to be cut in half to be readable, sentences that took weeks or months to get just right, and lifetimes spent tinkering with a single work that never strikes them as “just right”. To paraphrase a common saying among writers, there is no good writing, only good re-writing.

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    But if writing isn’t taught well enough or often enough these days, editing is hardly taught at all. This is too bad, since editing is where the real work of writing is at. More than just proofreading, good editing improves the clarity and forcefulness of a piece. Here’s some tips and tricks to help you make your writing more effective:

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    • Read out loud: Reading a piece out loud helps you to identify clunky, awkward passages that seem to make sense to the eye, especially to the author’s eye.
    • Read in reverse: You may have heard about reading backwards, word by word, to help proofread. This works because you bypass your brain’s tendency to fill in what it expects to see, allowing you to catch spelling errors you might otherwise gloss over. This is useless, though, when it comes to content, where meaning comes from phrases and word order. Instead, read from back to front, sentence by sentence (or maybe paragraph by paragraph, or both) to make sure that each sentence and each paragraph is internally coherent — that it makes sense on its own.
    • Sleep on it: Wait at least a night, and preferably longer, before starting your editing. Ideally, you want to forget what you wrote, so that — again — your brain doesn’t see what it expects to see but only sees what’s really there. A lot of times we make logical errors that make sense at the time, because our minds are filled with ideas, examples, and arguments related to our topic; when we approach our writing with a clear mind, though, those mental connections are gone, and only what we’ve actually written counts.
    • Cut, don’t add: We are almost always too wordy. While you may need to add a word or two while editing, for the most part you should be removing words. Concise writing is more powerful and easier to read than lengthy prose.
    • Justify yourself: Every point, statement, question, joke, even every word should have a reason to be in your piece; if it doesn’t, strike it. Be harsh — if a word or phrase does not add value to your writing, get rid of it.
    • Establish cognizance of pretentious language usages and eliminate such material: That is, watch for fancy words and cut them. Inexperienced writers often ape the language of academia, or rather the language they imagine academia uses. Even if you’re in academia, don’t use academic writing as a model. While there is a time and place for jargon, for the most part jargon exists to exclude readers, not include them. For most readers, the language of journalists is a much more appropriate model — and that means aiming for at best a smart eighth-grader’s reading level.
    • Throw out and get rid of unnecessary redundancies you don’t need: This applies in both sentences and the work as a whole. In high school, you might have learned to “say it, say it again, and then say what you said”; for most readers, this is a waste of their time and an insult to their intelligence; in the end, they’ll just tune you out. Say it clearly the first time, then move on.
    • Kill unsightly adverbs: Some adverbs are fine, but usually they serve only to pad out a statement that doesn’t need padding. For example: “He ran quickly”. It is in the nature of running to be quick. If there’s something unusual about his running (perhaps he ran slowly), then mention it; if not, just say “he ran” and trust your readers to know what running means.
    • Passive sentences are to be avoided: Beware of the use of “to be” and its conjugations (is, was, were, are, am). These often indicate a passive sentence, where the subject is acted upon instead of acting. Passivity makes for weak, unconvincing writing. Passivity is often the hallmark of someone trying to weasel out of something: “Mistakes were made” assigns no blame, while “I made a mistake” tells the world you’re taking responsibility. It does not convey the action, it only suggests the effect. So avoid passive sentences.

    Good editing, like good writing (or, better, as part of good writing), is an art. It takes time and practice to develop a real talent for editing, but the end result is worth it — your writing will be more alive, more effective, and ultimately more likely to be read. And that is, after all, what’s important: that your audience reads and, just as crucially, understands your work.

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    Last Updated on July 16, 2019

    7 Ways to Get Rid of Negative Energy and Become Positive

    7 Ways to Get Rid of Negative Energy and Become Positive

    Negativity affects ourselves and everyone around us. It limits our potential to become something great and live a fulfilling, purposeful life. Negativity has a tangible effect on our health, too. Research has shown that people who cultivate negative energy experience more stress, more sickness, and less opportunity over the course of their lives than those who choose to live positively.

    When we make a decision to become positive, and follow that decision up with action, we will begin to encounter situations and people that are also positive. The negative energy gets edged out by all positive experiences. It’s a snowball effect.

    Although negative and positive thoughts will always exist, the key to becoming positive is to limit the amount of negativity that we experience by filling ourselves up with more positivity.

    Here are some ways to get rid of negativity and become more positive.

    1. Become Grateful for Everything

    When life is all about us, it’s easy to believe that we deserve what we have. An attitude of entitlement puts us at the center of the universe and sets up the unrealistic expectation that others should cater to us, our needs, and our wants. This vain state of existence is a surefire way to set yourself up for an unfulfilled life of negativity.

    People living in this sort of entitlement are “energy suckers”–they are always searching for what they can get out of a situation. People that don’t appreciate the nuances of their lives live in a constant state of lacking. And it’s really difficult to live a positive life this way.

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    When we begin to be grateful and appreciate everything in our lives–from the small struggles that make us better, to the car that gets us from A to B every day–we shift our attitude from one of selfishness, to one of appreciation. This appreciation gets noticed by others, and a positive harmony begins to form in our relationships.

    We begin to receive more of that which we are grateful for, because we’ve opened ourselves up to the idea of receiving, instead of taking. This will make your life more fulfilling, and more positive.

    2. Laugh More, Especially at Yourself

    Life gets busy, our schedules fill up, we get into relationships, and work can feel task oriented and routine-driven at times. Being human can feel more like being a robot. But having this work-driven, serious attitude often results in negative and performance oriented thinking.

    Becoming positive means taking life less seriously and letting yourself off the hook. This is the only life that you get to live, why not lighten up your mood?

    Laughter helps us become positive by lightening our mood and reminding us not to take life so seriously. Are you sensitive to light sarcasm? Do you have trouble laughing at jokes? Usually, people who are stressed out and overly serious get most offended by sarcasm because their life is all work and no play.

    If we can learn to laugh at ourselves and our mistakes, life will become more of an experiment in finding out what makes us happy. And finding happiness means finding positivity.

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    3. Help Others

    Negativity goes hand in hand with selfishness. People that live only for themselves have no higher purpose in their lives. If the whole point of this world is only to take care of yourself and no one else, the road to a long-term fulfillment and purpose is going to be a long one.

    Positivity accompanies purpose. The most basic way to create purpose and positivity in your life is to begin doing things for others. Start small; open the door for the person in front of you at Starbucks or ask someone how their day was before telling them about yours.

    Helping others will give you an intangible sense of value that will translate into positivity. And people might just appreciate you in the process.

    4. Change Your Thinking

    We can either be our best coach or our best enemy. Change starts from within. If you want to become more positive, change the wording of your thoughts. We are the hardest on ourselves, and a stream of negative self talk is corrosive to a positive life.

    The next time you have a negative thought, write it down and rephrase it with a positive spin. For example, change a thought like, “I can’t believe I did so horribly on the test–I suck.” to “I didn’t do as well as I hoped to on this test. But I know I’m capable and I’ll do better next time.”

    Changing our self-talk is powerful.

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    5. Surround Yourself with Positive People

    We become most like the people that we surround ourselves with. If our friend group is full of negative energy-suckers and drama queens, we will emulate that behavior and become like them. It is very difficult to become more positive when the people around us don’t support or demonstrate positive behavior.

    As you become more positive, you’ll find that your existing friends will either appreciate the new you or they will become resistant to your positive changes. This is a natural response.

    Change is scary; but cutting out the negative people in your life is a huge step to becoming more positive. Positive people reflect and bounce their perspectives onto one another. Positivity is a step-by-step process when you do it solo, but a positive group of friends can be an escalator.

    6. Get into Action

    Negative thoughts can be overwhelming and challenging to navigate. Negativity is usually accompanied by a “freak-out” response, especially when tied to relationships, people and to worrying about the future. This is debilitating to becoming positive and usually snowballs into more worry, more stress and more freak-outs.

    Turn the negative stress into positive action. The next time you’re in one of these situations, walk away and take a break. With your eyes closed, take a few deep breaths. Once you’re calm, approach the situation or problem with a pen and pad of paper. Write out four or five actions or solutions to begin solving the problem.

    Taking yourself out of the emotionally charged negative by moving into the action-oriented positive will help you solve more problems rationally and live in positivity

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    7. Take Full Responsibility, Stop Being the Victim

    You are responsible for your thoughts.

    People that consistently believe that things happen to them handicap themselves to a victim mentality. This is a subtle and deceptive negative thought pattern. Phrases like “I have to work” or “I can’t believe he did that to me” are indicators of a victim mentality. Blaming circumstances and blaming others only handicaps our decision to change something negative into something positive.

    Taking full responsibility for your life, your thoughts and your actions is one of the biggest steps in creating a more positive life. We have unlimited potential within to create our own reality, change our life, and change our thoughts. When we begin to really internalize this, we discover that no one can make us feel or do anything. We choose our emotional and behavioral response to people and circumstances.

    Make positive choices in favor of yourself.

    “Watch your thoughts; they become words. Watch your words; they become actions. Watch your actions; they become habit. Watch your habits; they become character. Watch your character; it becomes your destiny” ― Lao Tzu

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    Featured photo credit: Brooke Cagle via unsplash.com

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