Advertising
Advertising

How to Write Better and Faster

How to Write Better and Faster

    I remember when I was younger and how I truly hated writing. If I had a paper due in school I would wait until the absolute last night before it was due to start writing. In doing that I would always set myself up for failure. My papers ended up being a mish-mosh of ideas that didn’t make any sense, spelling mistakes, and usually a paper that didn’t meet the length requirements.

    I then thought that writing was this sacred act that only “writers” could do, that it took a ton of time to get your thoughts down on paper, and that you had to have an advanced degree or tons of experience to know how to do it. Well, if you take a look at any of the millions of blogs online today you can see that my thoughts were nowhere near the truth. Writing is a pretty natural act that many people do on a regular basis.

    Advertising

    In fact, to write well and to do it quickly doesn’t take some sort of magic. Most anyone can do it by following some simple guidelines.

    Warm-up

    We’ve talked before about the importance of writing every single day if you want to be a writer. Well, writing every single day doesn’t only put you on a fast track to actually writing something good, it helps you warm up for other types of writing. Think of it as a way to get the “junky” writing out of the way before you get to the good stuff.

    Know what you want to say

    The key to writing faster is knowing what your main idea is. A main idea should be something that you can explain in one sentence and doesn’t take a rocket scientist to understand it. That is, unless you are writing about rocket science.

    Advertising

    For “standard” types of articles and blog posts, being able to explain your main idea in one sentence will suffice and leads you to the next step.

    Outline your ideas

    Now that you have a main idea you can outline “sub-ideas” and explanations that lead you to that main idea. Knowing what you want to say is very important, but coming up with ideas and explanations to back up your ideas can be even more important.

    Getting your article’s flow out in an outline form is a good way to see how your sub-ideas work together to explain what you actually want to say.

    Advertising

    Let it sit

    I’ve found that one of my biggest hurdles in writing is forcing myself to do it when I am “tapped out” of any good ideas. This is when I need to step away from the article or project and let the ideas “simmer” for a little while.

    I always find myself refreshed and ready to write when I do this. So, if you are staring at a blank screen, step away from the computer. You can always come back to it and when you do, you will have a fresh perspective.

    Write till your fingers hurt

    Now that you are warmed up, have a main idea and outline, and aren’t burned out from writing, you need to get as much down on paper as possible. This is what some call “free writing”. Don’t let your fingers stop moving while you are doing this. Get out as much as you can regarding what you have outlined or even write more things that weren’t in your outline.

    Advertising

    This is where you write something pretty crappy. But the idea is to not self-regulate your writing at this point; it’s to get out of your head as much as possible and then critique and edit afterwards.

    Edit and restructure

    Now that you have a bunch of writing down on your screen (unless you use paper) you can start to pick things apart, move them around to better match your outline and help further explain your main idea, and make your prose have a more logical flow. This is also a good time to spell check, find weird grammar and logic mistakes, and maybe even rephrase things with better choices of words.

    When choosing words remember this: not too many people care that you are a “big time writer” and know a whole bunch of different, awesome words. What they do care about is being sucked into your writing and also being able to understand it. Don’t use big words for the sake of using big words. Always try to err on the side of making your work understandable, not fanciful.

    Cut, cut, cut

    Now that you have all those words you can start to cut out the “fluff”. This goes back to the last point; most people don’t care about how long your sentences are, but sure as hell care if they can or can’t understand what you are trying to say. So, find the things that are needless in your writing and cut them out completely.

    And that’s about it. If you want to write faster and better follow these steps and see what a huge difference they will make in your writing flow. If you only take one thing away from this article, remember that writing faster and better is easy to do as long as you know what you want to say. Get a good main idea and the rest will fall into place.

    More by this author

    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

    Design Is Important: How To Fail At Blogging 7 Tools to Help Keep Track of Goals and Habits Effectively 6 Unexpected Ways Journaling Every Day Will Make Your Life Better Why Getting Things Done is the Best Productivity System For You How to Beat Procrastination: 29 Ways to Beat It Once and for All To Automate or not to Automate Your Personal Productivity System

    Trending in Communication

    1 The Secret to Effective Conflict Resolution: The IBR Approach 2 How to Master Effective Communication Skills at Work and Home 3 Building Relationships: 11 Rules for Self-Promotion 4 18 Ways to Have Effective Communication in the Workplace 5 How to Make Changes in Life To Be The Very Best Version of You

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on February 21, 2019

    The Secret to Effective Conflict Resolution: The IBR Approach

    The Secret to Effective Conflict Resolution: The IBR Approach

    In business, in social relationships, in family… In whatever context conflict is always inevitable, especially when you are in the leader role. This role equals “make decisions for the best of majority” and the remaining are not amused. Conflicts arise.

    Conflicts arise when we want to push for a better quality work but some members want to take a break from work.

    Conflicts arise when we as citizens want more recreational facilities but the Government has to balance the needs to maintain tourism growth.

    Conflicts are literally everywhere.

    Avoiding Conflicts a No-No and Resolving Conflicts a Win-Win

    Avoiding conflicts seem to be a viable option for us. The cruel fact is, it isn’t. Conflicts won’t walk away by themselves. They will, instead, escalate and haunt you back even more when we finally realize that’s no way we can let it be.

    Moreover, avoiding conflicts will eventually intensify the misunderstanding among the involved parties. And the misunderstanding severely hinders open communication which later on the parties tend to keep things secret. This is obviously detrimental to teamwork.

    Advertising

    Some may view conflicts as the last step before arguments. And they thus leave it aside as if they never happen. This is not true.

    Conflicts are the intersect point between different individuals with different opinions. And this does not necessarily lead to argument.

    Instead, proper handling of conflicts can actually result in a win-win situation – both parties are pleased and allies are gained. A better understanding between each other and future conflicts are less likely to happen.

    The IBR Approach to Resolve Conflicts

    Here, we introduce to you an effective approach to resolve conflicts – the Interest-Based Relational (IBR) approach. The IBR approach was developed by Roger Fisher and William Ury in their 1981 book Getting to Yes. It stresses the importance of the separation between people and their emotions from the problem. Another focus of the approach is to build mutual understanding and respect as they strengthen bonds among parties and can ultimately help resolve conflicts in a harmonious way. The approach suggests a 6-step procedure for conflict resolution:

    Step 1: Prioritize Good Relationships

    How? Before addressing the problem or even starting the discussion, make it clear the conflict can result in a mutual trouble and through subsequent respectful negotiation the conflict can be resolved peacefully. And that brings the best outcome to the whole team by working together.

    Why? It is easy to overlook own cause of the conflict and point the finger to the members with different opinions. With such a mindset, it is likely to blame rather than to listen to the others and fail to acknowledge the problem completely. Such a discussion manner will undermine the good relationships among the members and aggravate the problem.

    Advertising

    Example: Before discussion, stress that the problem is never one’s complete fault. Everyone is responsible for it. Then, it is important to point out our own involvement in the problem and state clearly we are here to listen to everyone’s opinions rather than accusing others.

    Step 2: People Are NOT the Cause of Problem

    How? State clearly the problem is never one-sided. Collaborative effort is needed. More importantly, note the problem should not be taken personally. We are not making accusations on persons but addressing the problem itself.

    Why? Once things taken personally, everything will go out of control. People will become irrational and neglect others’ opinions. We are then unable to address the problem properly because we cannot grasp a fuller and clearer picture of the problem due to presumption.

    Example: In spite of the confronting opinions, we have to emphasize that the problem is not a result of the persons but probably the different perspectives to view it. So, if we try to look at the problem from the other’s perspective, we may understand why there are varied opinions.

    Step 3: Listen From ALL Stances

    How? Do NOT blame others. It is of utmost importance. Ask for everyone’s opinions. It is important to let everyone feel that they contribute to the discussion. Tell them their involvement is essential to solve the problem and their effort is very much appreciated.

    Why? None wants to be ignored. If one feels neglected, it is very likely for he/she to be aggressive. It is definitely not what we hope to see in a discussion. Acknowledging and being acknowledged are equally important. So, make sure everyone has equal opportunity to express their views. Also, realizing their opinions are not neglected, they will be more receptive to other opinions.

    Advertising

    Example: A little trick can played here: Invite others to talk first. It is an easy way to let others feel involved and ,more importantly, know their voices are heard. Also, we can show that we are actively listening to them by giving direct eye-contact and nodding. One important to note is that never interrupt anyone. Always let them finish first beforeanother one begins.

    Step 4: Listen Comes First, Talk Follows

    How? Ensure everyone has listened to one another points of view. It can be done by taking turn to speak and leaving the discussion part at last. State once again the problem is nothing personal and no accusation should be made.

    Why? By turn-taking, everyone can finish talking and voices of all sides can be heard indiscriminantly. This can promote willingness to listen to opposing opinions.

    Example: We can prepare pieces of paper with different numbers written on them. Then, ask different members to pick one and talk according to the sequence of the number. After everyone’s finished, advise everyone to use “I” more than “You” in the discussion period to avoid others thinking that it is an accusation.

    Step 5: Understand the Facts, Then Address the Problem

    How? List out ALL the facts first. Ask everyone to tell what they know about the problems.

    Why? Sometimes your facts are unknown to the others while they may know something we don’t. Missing out on these facts could possibly lead to inaccurate capture of the problem. Also, different known facts can lead to different perception of the matter. It also helps everyone better understand the problem and can eventually help reach a solution.

    Advertising

    Example: While everyone is expressing their own views, ask them to write down everything they know that is true to the problem. As soon as everyone has finished, all facts can be noted and everyone’s understanding of the problem is raised.

    Step 6: Solve the Problem Together

    How? Knowing what everyone’s thinking, it is now time to resolve the conflict. Up to this point, everyone should have understood the problem better. So, it is everyone’s time to suggest some solutions. It is important not to have one giving all the solutions.

    Why? Having everyone suggesting their solutions is important as they will not feel excluded and their opinions are considered. Besides, it may also generate more solutions that can better resolve the conflicts. Everyone will more likely be satisfied with the result.

    Example: After discussion, ask all members to suggest any possible solutions and stress that all solutions are welcomed. State clearly that we are looking for the best outcomes for everyone’s sake rather than battling to win over one another. Then, evaluate all the solutions and pick the one that is in favor of everyone.

    Read Next