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How Not To Check Email At Work

How Not To Check Email At Work
How Not To Check Email At Work

More today than ever, email is a part of the workplace. In offices, even home offices, email is an indispensable tool that allows for quick, casual and formal conversation.

Using email effectively is the key to productivity. More so, using it as little as possible at appropriate times is key. Here’s how you shouldn’t check your email while working.

The Do Nots:

1. Check mail first thing in the morning

Get started on work first, then check mail at a specific time afterwards. When you begin with email, it muddles your day. You’ve suddenly got 10 things to think about without having started any work for the day.

Don’t touch your email until after an hour. Any important messages, memos, meetings etc, can be passed to you by co-workers. You’ll be much more productive getting an early start on your work before any distractions.

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Never Check Your Email First Or Last – [LifeDev]

2. Reply immediately

Organize what emails need action and set a time in day to reply to them all. Rarely do emails need actioning immediately. Save/organize/star the emails you want to reply to and set a time to handle them later.

Other than preventing you from spending half and hour checking and replying and thinking about replying to emails, this will also allow you some time to casually think about your responses. Maybe you decide you don’t even need to reply to some.

Apply the GTD 2-minute rule, but halve it. If you can write a reply to an email in 1 minute or less, then reply right away. Otherwise, put it away to reply later.

Remember the 4 D’s when deciding what to do with each email.

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  • 1. Delete it – Delete
  • 2. Do it – reply if under 1 minute
  • 3. Delegate it – forward if actionable for someone else
  • 4. Defer it – put away [folder/star etc] for later

3. Check personal emails/ blog stats etc

Have a work email or filter personal/work contacts so you’re only receiving work-related emails while at work.

You don’t need to handle personal emails at work. If you like to relax and check those on your break, do so, but don’t let it affect your workflow. If you see an email from a friend amongst work emails, it’ll be hard to resist reading. Keep them separate and organize your time.

If you do use your work email for personal emails also, like in this NYTimes report, I would suggest filtering everything you can so work stays work and play stays at home.

Use the Greasemonkey Filter Assistant script to easily create filters for email contacts.

4. Get notified

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If you use Outlook or an email client that allows desktop/browser notifications, turn them off. Nothing disrupts your workflow like email notifications popping up.

Set times to check; maybe twice a day. Intersperse these with your reply times. Email isn’t a live conversation. No-one expects you to reply straight after they send one through, people will begin to expect your emails at your designated reply-only times.

This takes discipline, but does wonders to keep you on track.

If you use something like Gmail Notifier, you can disable automatic email checks and only check emails manually.

5. Spend a lot of time on replying

Emails aren’t novels. They shouldn’t even be long conversations. Keep your replies as succinct as possible. Give straight answers and stay on point.

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If you receive long emails, do your best to speed read so you’re not spending more than a few minutes on each email. When replying to a long email, keep it ultra-short. Use dot points and make it easy for the recipient to reply with short answers.

Try the Time Tracker Firefox extension to track time spent on emails. It comes with stats and an alarm.

The Do:

Set up a system that works for you.

If you require constant updates of emails, then keep notifications up. Maybe find a better way to get those updates, like through your mobile. If your workplace has bad email practices, or you see a lot of time wasted, talk to someone about it.

If you’re a GMail user, get into filters and learn how to use them well.

Set a schedule to include email checking and replying. Email should make work faster and more productive.

More by this author

Craig Childs

Craig is an editor and web developer who writes about happiness and motivation at Lifehack

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Last Updated on October 17, 2019

How to Spend More Quality Time with Your Partner

How to Spend More Quality Time with Your Partner

You see your partner every single day. They are the first person you talk to in the morning and the last person you kiss goodnight.

But does seeing each other day in and day out equal a healthy relationship? Not necessarily.

Spending quality time with your partner is the best way to ensure your relationship stays healthy and strong. This means going above and beyond sitting together while you watch Netflix or going out for the occasional dinner. You deserve more from your relationship – and so does your spouse!

What does quality time mean? It means spending time with your spouse without interruption. It’s a chance for you to come together and talk. Communication will build emotional intimacy and trust.

Quality time is also about expressing love in a physical way. Not sex, necessarily (but that’s great, too!) but through hand-holding, cuddling, caressing, and tickling. Studies show that these displays of affection will boost partner satisfaction.[1]

So how do you spend quality time with your partner? Here are 13 relationship tips on making the most out of your time with your partner.

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1. Recognize the Signs

If you want a healthy relationship, you have to learn how to recognize the signs that you need to spend more quality time together.

Some telltale signs include:

  • You’re always on your phones.
  • You value friendships or hobbies over quality time with your spouse.
  • You aren’t together during important events.
  • You are arguing more often or lack connection.
  • You don’t make plans or date nights.
  • You’re not happy.

If you are experiencing any of these relationship symptoms, know that quality time together can reverse the negative effects of the signs above.

2. Try New Things Together

Have you ever wanted to learn how to play an instrument or speak another language? How about skydive or ballroom dance?

Instead of viewing these as solo hobbies and interests, why not involve your partner?

Trying new activities together builds healthy relationships because it encourages spouses to rely on one another for emotional and physical support.

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Shared hobbies also promote marital friendship, and the Journal of Happiness Studies found that marital satisfaction was twice as high for couples who viewed each other as best friends.[2]

3. Schedule in Tech-Free Time

Your phone is a great way to listen to music, watch videos, and keep up-to-date with friends and family. But is your phone good for your relationship?

Many couples phone snub, or ‘phub’, one another. Studies show that phubbing can lower relationship satisfaction and increase one’s chances of depression.[3]

Reduce those chances by removing distractions when spending quality time together and showing your partner they have your full attention.

4. Hit the Gym as a Couple

One way you can spend more time together as a couple is by becoming workout partners. Studies show that couples are more likely to stay with their exercise routine if they work out together.[4] Couples also work out harder than they would solo. One study found that 95 percent of couples who work out together maintained weight loss compares to the 66 percent of singles who did.[5]

Join a gym, do at-home couples’ workouts, try couples yoga, hit the hiking trails, or get your bikes out. No matter which way you choose to exercise, these healthy activities can promote a healthy relationship.

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5. Cook Meals Together

Pop open a bottle of wine or put some romantic music on while you get busy – in the kitchen, of course!

One of the best relationship tips for spending quality time together when you both have busy schedules is to cook meals together.[6]

Spice things up and try and prepare a four-course meal or a fancy French dish together. Not only is this a fun way to spend your time together, but it also promotes teamwork.

If all goes well, you’ll have a romantic date night meal at home that you prepared with your four hands. And if the food didn’t turn out the way you’d hoped, you are guaranteed to have a laugh and create new memories together.

6. Have a Regular Date Night

Couples experience a greater sense of happiness and less stress when they are spending quality time together.[7] One of the biggest relationship tips for a healthy partnership is to include a date night in your weekly routine.

The National Marriage Project found that having a weekly date night can make your relationship seem more exciting and helps prevent relationship boredom.[8] It also lowers the probability of divorce, improves your sex life, and increases healthy communication.

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Some great ideas for what to do on your date night include:

  • Have a movie marathon – Gather up your favorite flicks and cuddle up on the couch.
  • Play games together – Cards, board games, video games, and other creative outlets are a fun way to spend quality time together.
  • Recreate your first date – Go back to that restaurant and order the same meal you did when you first got together. You can spice up your evening by pretending you’re strangers meeting for the first time and see how sexy the night gets.
  • Plan a weekend getaway – There’s nothing better than traveling with the one you love.
  • Dinner and a movie – A classic!
  • Try a new restaurant – Make it your mission to rate and try all of the Mexican restaurants/Irish pubs/Italian trattorias in your area.
  • Have a long sex session – Intimacy promotes the release of the oxytocin hormone which is responsible for a myriad of great feelings.[9]

Here’re even more date night ideas for your reference: 50 Unique and Really Fun Date Ideas for Couples

Final Thoughts

The benefits of spending quality time together are endless. Here are just some of the ways it can contribute to a healthy relationship:

  • Improves emotional and physical intimacy
  • Lowers divorce rates
  • Improves communication
  • Reduces marital boredom
  • Bonds couples closer
  • Improves friendship
  • Boosts health
  • Reduces stress

These are all excellent reasons to start making date night a regular part of your week.

It’s easy to have a healthy relationship when you set aside dedicated time to share with your spouse. Try new things together, make your spouse your workout buddy, and look for innovative ways to be close and connected.

These relationship tips will bring great benefits to your marriage.

Featured photo credit: Allen Taylor via unsplash.com

Reference

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