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How Important is Email?

How Important is Email?


    How much time do you spend being consumed by your email? Do you feel like you’re constantly being pulled away from other, important tasks because you can never keep your inbox satisfied?

    If the answer is yes, here’s the question you need to ask yourself: Have you ever stopped to think about just how important your emails are?

    Since the humble email arrived it has managed to supersede most things in our lives! As soon as an email arrives in our inbox, we feel a compelling urge to reply immediately.

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    But it doesn’t have to be that way.

    New research has shown that only 1 in 3 emails are actually essential for work and require an action.

    Chief scientist, Nathaniel Borenstein from Mimecast, (who conducted the research) said:

    “What is clear is that the average employee faces a significant challenge in simply processing the information that comes into their inbox and identifying which messages are genuinely business critical.”

    I’m sure you yourself have experienced this. On average I receive over 100 emails every day. How many of these are really important? Probably less than 10. (Most of them are more of a distraction than of any use.)

    So why not take this new research as a sign to do some spring cleaning? It’s time to create some space in your inbox so you can really focus on the tasks that make a difference to your business or work.

    3 Steps to Spring Clean Your Inbox

    1. Unsubscribe. Be ruthless and unsubscribe from any email newsletter that has not been read over the past 2 weeks. If you’ve not read it, then really how likely are you to in the future? Be realistic and remove those unnecessary subscriptions.

    2. Deal with ‘subscription fear of missing out’. Remember that by unsubscribing you are not missing out. You can always visit the website or blog at your own leisure and access the information. It’s not a final goodbye!

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    3. Set up ‘email rules’. You can set up ‘rules’ so that certain types of emails are immediately placed into an email folder of your choice. This means you keep your inbox clear from emails that are not important. I use this tool to move any ‘newsletter’ emails, as I find these can easily consumer 30 – 40% of my inbox. (Note: I’m a Mac girl so I only know how to do this on a Mac.)

    Here’s the process using Entourage:

    Create a new folder first…

    1. Create a new email folder by going to ‘File’ drop down menu.
    2. Select ‘New’ and then ‘Folder’.
    3. Make sure you give your folder a relevant title such as ‘newsletters’ or ‘personal friends’ (depending on your subject).

    Then, set up some rules…

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    Email Rules
      1. Go to ‘Tools’ drop-down menu.
      2. Select ‘Rules’ and then ‘New’.
      3. Give your rule a title.
      4. Select ‘Add Criterion’ – this should see a box underneath appear that says ‘from’ (if it doesn’t say ‘from’ then select ‘from’ in the drop down menu).
      5. Ensure the box next to ‘from’ says ‘contains’ and then in the box next to this add in the email address that you are creating the rule for.
      6. Underneath you will see a section that says ‘Then’ ‘Add Action’ ‘Remove Action’, here you should see two more boxes alongside each other.
      7. Make sure the first box says ‘move to’ (you may need to select this from the drop down).
      8. In the box next to this you need to select the name of th folder you created in step 1.
      9. Hit ‘OK’ and your rule has been set up! Entourage will now move any emails form the address you inputted into your selected folder!
      10. Go through and create rules for all emails that you think are ‘not urgent’.

      That’s it. Enjoy your new clean and clear inbox!

      (Photo credit: Mail Icon on Screen via Shutterstock)

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      Last Updated on October 16, 2018

      10 Famous Failures to Success Stories That Will Inspire You to Carry On

      10 Famous Failures to Success Stories That Will Inspire You to Carry On

      Failure occurs everyday, in school, jobs, housework, and within families. It is unavoidable, irritating and causes pessimism.

      While the thought of flinging your hands in the air and walking away is all too appealing, take a second to connect with the people who have been there and survived.

      Failure is simply the opportunity to begin again, this time more intelligently. — Henry Ford

      Here are 10 famous failures to success stories around the world that will inspire you to keep going and achieve greatness:

      1. J.K. Rowling

        During a Harvard commencement speech, Harry Potter author J.K. Rowling outlined the importance and value of failure.[1]

        Why? Simply because she was once a failure too.

        A few short years after her graduation from college, her worst nightmares were realized. In her words,

        “I had failed on an epic scale. An exceptionally short-lived marriage had imploded, and I was jobless, a lone parent, and as poor as it is possible to be in modern Britain, without being homeless. The fears that my parents had had for me, and that I had had for myself, had both come to pass, and by every usual standard, I was the biggest failure I knew.”

        Coming out of this failure stronger and more determined was the key to her success.

        2. Steve Jobs

          The now revolutionary Apple started off with two men in a garage. Years later we all know it as a $2 billion company with over 4000 employees.

          Yet, almost unbelievably, Steve Jobs was fired from the very company he began.

          The dismissal made him realize that his passion for his work exceeded the disappointment of failure. Further ventures such as NeXT and Pixar eventually led Jobs back to the CEO position at AppleJobs said in 2005:

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          “I didn’t see it then, but it turned out that getting fired from Apple was the best thing that could have ever happened to me.”

          Lost your job today? Keep kicking and you could be just like this guy!

          3. Bill Gates
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            Bill Gates was a Harvard dropout. He co-owned a business called Traf-O-Data, which was a true failure.[2]

            However, skill and a passion for computer programming turned this failure into the pioneer of famous software company Microsoft, and the then 31-year-old into the world’s youngest self-made billionaire.

            In his own words:

            “It’s fine to celebrate success but it is more important to heed the lessons of failure.”

            This isn’t to say that dropping out of Harvard will make you into a billionaire, but maybe that shiny degree isn’t worth as much as the drive and passion to succeed.

            If you haven’t found your passion like Bill Gates, this will help you:

            How to Get Motivated and Be Happy Every Day When You Wake Up

            4. Albert Einstein

              The word ‘Einstein’ is associated with intelligence and synonymous with genius. Yet it is a famous fact that the pioneer of the theory of general relativity, Albert Einstein himself, could not speak fluently until the age of nine. His rebellious nature led to expulsion from school, and he was refused admittance to the Zurich Polytechnic School.

              His earlier setbacks did not stop him from winning the Nobel Prize in Physics in 1921. After all, he believed that:

              “Success is failure in progress.”

              To this day, his research has influenced various aspects of life including culture, religion, art, and even late night TV.

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              Just because you haven’t achieved anything great yet, doesn’t mean you can’t be an Einstein yourself.

              5. Abraham Lincoln

                Failing in business in 1831, suffering a nervous breakdown in 1836, defeated in his run for president in 1856, Abraham Lincoln was no stranger to rejection and failure. Rather than taking these signs as a motivation for surrender, he refused to stop trying his best.

                In this great man’s words:

                “My great concern is not whether you have failed, but whether you are content with your failure.”

                Lincoln was elected in 1861 as the 16th President of the United States of America.

                The amount of rejection you receive is not a defining factor. Success is still within your reach.

                6. Michael Jordan

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                  “I’ve missed more than 9000 shots in my career. I’ve lost almost 300 games. 26 times, I’ve been trusted to take the game winning shot and missed. I’ve failed over and over and over again in my life. And that is why I succeed.”

                  This quote by retired basketball legend Michael Jordan in a Nike advertisement speaks for itself.

                  It would be an easy misconception that Jordan’s basketball skills revolve around natural talent. In fact, in his earlier years,  basketball coaches had trouble looking past the fact that Jordan didn’t reach the minimum height. It was years of effort, practice, and failure that made the star we know today.

                  Michael Jordan’s success all came down to his Intrinsic Motivation, one of the most invincible types of motivation that drives people to succeed.

                  7. Steven Spielberg

                  217307-steven-spielberg

                    Regarded as one of the most influential filmmakers of all time, Steven Spielberg is a familiar household name. It is surprising to realize therefore that the genius behind Jaws and E.T. had poor grades in high school, getting him rejected from the University of Southern California three times.

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                    While he was in college, he caught the eye of executives at Universal, who signed him as a television director in 1969. This meant that he would not finish his college degree for another 33 years.

                    Perseverance and acceptance of failure is the key to success, after all.

                    “Even though I get older, what I do never gets old, and that’s what I think keeps me hungry.”

                    Bad grades in high school aside, there is no questioning the genius involved.

                    To date, Spielberg has directed 51 films and has been awarded three Oscars.

                    8. Walt Disney

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                      Mickey Mouse creator Walt Disney dropped out of school at a young age in a failed attempt at joining the army.[3] One of his earlier ventures, Laugh-o-Gram Studios, went bankrupt due to his lack of ability to run a successful business. He was once fired from a Missouri newspaper for “not being creative enough.”

                      Yet today, The genius behind Disney studios is responsible for generations of childhood memories and dreams. From Snow White to Frozen, Disney will continue to entertain the world for generations to come.

                      The logic behind this is simple:

                      “We don’t look backwards for very long. We keep moving forward, opening up new doors, and doing new things, because we’re curious… and curiosity keeps leading us down new paths.”

                      9. Vincent Van Gogh

                        During his lifetime, Vincent Van Gogh suffered mental illness, failed relationships, and committed suicide at the age of 37.

                        He only ever sold one painting in his life, pinning him a failure as an artist. However that did not put a damper on his enthusiasm and passion for art.

                        He would never know that years and years after his death he would become known as a key figure in the world of post-impressionism, and ultimately, one of the greatest artist that ever lived.

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                        He would never know that he became a hot topic in art classes and his image was going to be used in TV, books and other forms of popular culture.

                        In the words of this great, but tragic man:

                        “If you hear a voice within you say ‘you cannot paint,’ then by all means paint, and that voice will be silenced.”

                        10. Stephen King

                        01-Stephen-King-Rags-to-Riches-Celebs-1

                          As a paranoid, troubled child, tormented by nightmares and raised in poverty, it is no surprise that Stephen King grew up to the title: “Master of Horror”.[4]

                          An addiction to drugs and alcohol were his mechanisms to cope with the unhappiness he felt with his life. The frustration he felt towards multiple rejections by publishers in combination with illicit substances caused him to mentally contemplate violence towards his own children.

                          These intense emotions were those that he focused onto his writing. And that’s why he said:

                          “We make up horros to help us cope with the real ones.”

                          Writing became his new coping mechanism, and this is how the master author we know today grew to success.

                          Fail more often in order to succeed

                          Like Albert Einstein said, failure really is just success in progress. If you’d rather not to fail, you will probably never succeed.

                          Success comes from moments of frustrations when you’ll be most uncomfortable with. But after you’ve gone through all those bitter times, you’ll become stronger and you’ll get closer to success.

                          If you feel like a failure think that you’ve failed all too many times, it’s not too late to change things up! Here’s how:

                          How to Start Over and Reboot Your Life When It Seems Too Late

                          Don’t be afraid to fail. In fact, start failing, and start failing often; that’s how you will succeed.

                          Featured photo credit: Unsplash via unsplash.com

                          Reference

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