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Getting Lifehack Done: Global Collaboration

Getting Lifehack Done: Global Collaboration

Global Collaboration

    Somewhere around 3 dozen people, scattered across the globe from Hong Kong across the US to the UK, Europe, and beyond work together to bring you the collection of useful tips, thought pieces, and inspiration known as Lifehack. I thought it might be interesting to our readers to learn a little bit about what goes on “behind the scenes” at a big site like this – the tools we use, the processes we’ve developed, and the attitudes that help us keep Lifehack stocked with stories 260 days a year. (That’s 5 weekdays a week for 52 weeks – we don’t take holidays off!)

    Collaboration Tools for a Global Workforce

    Lifehack simply wouldn’t be possible, not in the form it’s taken today anyway, without the awesome power of WordPress. What’s most amazing about WordPress is that it’s free and open-source – itself the outcome of a global collaboration. Lifehack pushes WordPress hard, with dozens of active users under several different roles, and huge amounts of traffic, often coming is spikes that would take most sites down. Lifehack is one of the most-dugg sites on the Internet —

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    the 31st most-mentioned site on Digg and somewhere around 125th in terms of total number of diggs (sorry, I’ve lost the link to that), and Digg traffic can come as fast as a hit a second. Configured properly, WordPress handles it with ease.

    I’ll talk more about WordPress when I discuss our process. HEre are some of the other tools that make Lifehack possible:

    • Campfire: Campfire is an online chatroom service hosted by the good folks at 37Signals. Campfire allows me to meet with Leon Ho, Lifehack’s owner, every other week for a real-time discussion of the site’s direction, special projects, and so on – despite the fact that Leon is based in Hong Kong and I’m in Las Vegas. We also use Campfire for editorial meetings between myself and the other staff writers (Thursday Bram and Joel Falconer). My favorite feature of Campfire is that it archives all your chats, so we can easily pull up a record of past discussions if we need to clarify a point or look for action items.
    • Ta-da List: Another 37Signals product, Ta-da List is a simple task list that allows task sharing between several users. The staff writers use a single list to collect post ideas that they aren’t planning to use – maybe I have a great idea for a post I know Lifehack readers will enjoy, but I lack the time or knowledge to do it justice. Our Ta-da List lets me offer it up to the other writers, who can check it off if they decide to run with the idea.
    • Google Groups: How do you communicate with a staff of 30+ guest contributors? The answer, for us, is an email list. Every guest contributor is invited to join our private group on Google. This list allows me to send them all updates about upcoming events (like the Lifehack Great Big Summer Giveaway), editorial directions, and process changes. It also provides a forum for sharing tips on writing, using social media, and other information relevant to writers of a popular site like Lifehack.
    • activeCollab: This is a project management and collaboration suite that runs on the Stepcase servers (Stepcase is Lifehack’s parent company). In theory, it allows us to assign tasks, attach them to projects, record progress towards milestones, compile information pages about projects, and so on; in practice, I find it far too complex for the small number of people actively administering the site, especially given that our workflow isn’t really divided into “projects” as much as "ongoing responsibilities". I’m sure it works much better for larger workgroups in a corporate environment.
    • Email and other communication tools: Email isn’t fancy, but it’s probably the tool we use the most, simply because it’s ever-present, near-instantaneous, and easily archived. And for person-to-person off-the-cuff discussions, we often use Skype or other IM systems as well.

    The Collaborative Process

    To make this all work, we need a pretty clear workflow for each week’s posts. When I started at Lifehack over a year ago, articles were posted to the front page pretty much as they were submitted by guest contributors. When I took over the job of editing and scheduling all the posts on the site, I decided that we should batch process our posts — eating our own dog-food, as it were.

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    Today, no matter how many guest contributors post in any given week, I only spend a few hours on Sunday scheduling posts. Although staff writers and guest contributors are free to write whatever they want (within the scope of the site), I make suggestions of loose themes every month or so — this month was "home and work", for instance.

    Such themes, when we have them, are worked out by myself and Leon Ho, and sometimes staff writers Joel and Thursday, during our bi-weekly meetings. Those meetings are also where we work out technical issues, discuss editorial policies, plan the site’s direction, and generally bounce ideas off of each other.

    In between meetings, I act as the contact person for question from guest contributors and staff writers alike, dealing with simple issues as they arise and saving the more complex ones for our editorial meetings.

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    Collaboration is an Attitude

    Keep in mind that I have never met Leon or Joel or any of Lifehack’s guest contributors. I did meet Thursday once for coffee when she was visiting Las Vegas for a conference. But basically we are a group of about three dozen strangers. Yet that group of strangers manages to keep a lively mix of stories flowing every weekday, through the whole year.

    To do this requires more than just a set of tools — it requires an attitude. Everyone who contributes to Lifehack — whether as guest contributors, staff writers, or readers — does so for reasons of their own. Everyone recognizes that, and as long as I’ve been involved with the site, nobody has made an effort to impose their own view on anyone else. We’ve worked hard to make sure that there’s room for a variety of viewpoints, even conflicting ones — I sometimes disagree sharply with a piece I’m editing, but I respect the author’s intentions in posting it, and respect the readers’ right to agree or disagree free of my interference.

    Mostly, Lifehack works because everyone has a clear role and no more is asked of them than spelled out in that role. The development of a clear system for posting and communicating reflects that — I know exactly what I can expect of each person involved with putting Lifehack together.

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    Conclusion

    I’m lucky that mutual respect and clearly-defined roles are so effective, because to be honest, the tools we use are something of a kluge. I would much rather use a single collaboration suite that handled all the tasks we perform in bringing Lifehack together day after day. So far, I haven’t found anything that is functional, elegant, easy to use, and handles multiple roles well. WordPress is the exception — maybe someone will build a collaboration suite using WordPress as a platform?

    That said, the kluge we’ve got does work, as the continued existence of Lifehack shows. And it is sure to evolve as new tools become available that handle more of the tasks we need to perform, and handles them more efficiently. And hopefully, seeing how we do it might give you some ideas about your own teams and projects.

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    Last Updated on August 19, 2019

    How to Be True to Yourself and Live the Life You Want

    How to Be True to Yourself and Live the Life You Want

    We live in a world that constantly tells us what to do, how to act, what to be. Knowing how to be true to yourself and live the life you want can be a challenge.

    When someone asks how we are, we assume that the person does not mean the question sincerely, for it would lead to an in depth conversation. So telling them that you are good or fine, even if you’re not, is the usual answer.

    In an ideal world, we would stop and truly listen. We wouldn’t be afraid to be ourselves. Instead, when we answer about how we are doing, our mask, the persona we show the world, tightens. Sometimes even more so than it might have been before. Eventually, it becomes hard to take off, even when you’re alone.

    Imagine a world where we asked how someone was doing and they really told us. Imagine a world where there were no masks, only transparency when we talked to one another.

    If you want to live in a world that celebrates who you are, mistakes and all, take off the mask. It doesn’t mean you have to be positive or fine all the time.

    According to a Danish psychologist, Svend Brinkman, we expect each other to be happy and fine every second, and we expect it of ourselves. And that “has a dark side.”[1] Positive psychology can have its perks but not at the expense at hiding how you truly feel in order to remain seemingly positive to others.

    No one can feel positive all the time and yet, that is what our culture teaches us to embrace. We have to unlearn this. That said, telling others you are ‘“fine”’ all the time is actually detrimental to your wellbeing, because it stops you from being assertive, from being authentic or your truest self.

    When you acknowledge a feeling, it leads you to the problem that’s causing that feeling; and once you identify the problem, you can find a solution to it. When you hide that feeling, you stuff it way down so no one can help you.You can’t even help yourself.

    Feelings are there for one reason: to be felt. That doesn’t mean you have to act on that feeling. It just means that you start the process of problem solving so you can live the life you want.

    1. Embrace Your Vulnerability

    When you are your true self, you can better self-advocate or stand up for what you need. Your self-expression matters, and you should value your voice. It’s okay to need things, it’s okay to speak up, and it’s okay not to be okay.

    Telling someone you are simply “fine” when you are not, does your story and your journey a great disservice. Being true to yourself entails embracing all aspects of your existence.

    When you bring your whole self to the table, there is nothing that you can’t beat. Here’re 7 benefits of being vulnerable you should learn.

    Can you take off the mask? This is the toughest thing anyone can do. We have learned to wait until we are safe before we start to be authentic.

    In relationships especially, this can be hard. Some people avoid vulnerability at any cost. And in our relationship with ourselves, we can look in the mirror and immediately put on the mask.

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    It all starts with your story. You have been on your own unique journey. That journey has led you here, to the person you are today. You have to be unafraid, and embrace all aspects of that journey.

    You should seek to thrive, not just survive. That means you do not have to compete or compare yourself with anyone.

    Authenticity means you are enough. It’s enough to be who you are to get what you want.

    What if for the first time ever, you were real? What if you said what you wanted to say, did what you wanted to do, and didn’t apologize for it?

    You were assertive, forthcoming in your opinions or actions to stand for what is right for you, (rather than being passive or aggressive) in doing so. You didn’t let things get to you. You knew you had something special to offer.

    That’s where we all should be.

    So, answer me this:

    How are you, really?

    And know that no matter the answer, you should still be accepted.

    Bravery is in the understanding that you still may not be accepted for your truth.

    Bravery is knowing you matter even when others say that you do not.

    Bravery is believing in yourself when all evidence counters doing so (i.e. past failures or losses)

    Bravery is in being vulnerable while knowing vulnerability is a sign of strength.

    It’s taking control.

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    2. Choose Your Attitude in Adversity

    You can take control of your destiny and live the life you want by being true to yourself. You can start anytime. You can start today.

    You can start with one day at a time, just facing what happens that day. Most of us get overwhelmed when faced with the prospect of a big change. Even if the only thing we change is our attitude.

    In one instant, you can become a different person with a change of attitude. When you take control of your attitude, you become able to better understand what is around you. This allows you to move forward.

    Originally, you may have had a life plan. It could have started when you were little; you were hoping to become a mermaid, doctor, astronaut or all three when you grew up. You were hoping to be someone. You were hoping to be remembered.

    You can still dream those dreams, but eventually reality sets in. Obstacles and struggles arise. You set on a different path when the last one didn’t work out. You think of all the “shoulds” in your life in living the life you want. You should be doing this…should be doing that…

    Clayton Barbeau, psychologist, coined the term “shoulding yourself.’[2] When we are set on one path and find ourselves doing something different. It becomes all the things you should be doing rather than seeing the opportunities right in front of you.

    But in all this disarray, did you lose sight of the real you?

    It may be in our perceived failures and blunders that we lose sight of who we are, because we try to maintain position and status.

    In being who we really are and achieving what we really want, we need to be resilient: How to Build Resilience to Face What Life Throws at You

    It means that we do not see all possibilities of what might happen, but must trust ourselves to begin again, and continue to build the life we want. In the face of adversity, you must choose your attitude.

    Can attitude overcome adversity? It certainly helps. While seeking to be true to yourself and live the life you want, you will have to face a fact:

    Change will happen.

    Whether that change is good or bad is unique to each person and their perspective.

    You might have to start over, once, twice, a few times. It doesn’t mean that everything will be okay, but that you will be okay. What remains or should remain is the true you. When you’ve lost sight of that, you’ve lost sight of everything.

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    And then, you rebuild. Moment after moment, day after day. We all have a choice, and in this moment, that matters.

    You can choose to have a positive attitude, seeing the silver lining in each situation and, where there is none, the potential for one. Maybe that silver lining is you and what you will do with the situation. How will you use it for something good?

    That’s how you can tap into yourself and your power. Sometimes it happens by accident, sometimes on purpose. It can happen when we aren’t even looking for it, or it can be your only focus. Everyone gets there differently.

    You can rise, or you can remain. Your choice.

    When the worst happens, you can rely on your authenticity to pull you through. That’s because Self Advocacy, speaking up to let others know what you need, is part of finding the real you.

    There is nothing wrong with asking for help. Or sometimes, helping others can help us deal with the pain of a hurtful situation. You decide how you’re going to help others, and suddenly, you become your best self.

    3. Do What Makes You Happy When No One’s Looking

    Being the best version of you has nothing to do with your success or your status. It has everything to do with your Character, what you do when no one’s looking.

    In order to create the life you want, you have to be the person you want to be. Faking it till you make it is just a way to white knuckle it through your journey. You have the fire inside of you to make things right, to put the pieces together, to live authentically. And Character is how you get there.

    If you fall down and you help another up while you’re down there, it’s like you rise twice.

    Along with attitude, your character is about the choices you make rather than what happens to you.

    Yes, it’s about doing the right thing even when obstacles seem insurmountable.  It’s about using that mountain you’ve been given to show others it can be moved.  It’s about being unapologetically you, taking control, choosing your attitude in adversity and being the best version of you to create the life you want.

    How do you know what you really want? Is it truly status or success?

    Unfortunately, these things do not always bring happiness. And aspects of our image or “performance driven existence” may not achieve satisfaction. Materialism is part of our refusal to accept ourselves as enough. All the things we use to repress our true selves are about being enough.

    “Enoughness” is what we truly seek, but ego gets in the way.

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    Ego is the perception of self as outer worth. It’s not REAL self worth.

    Ego represses our true self with a new self— the self of chasing ‘“Am I ever enough?”’ questions. And instead of filling our true selves with self-love and acceptance, when we “should ourselves” and chase “enoughness,” we feed the ego or our image.

    It’s important to realize YOU ARE ENOUGH, without all the material trappings.

    Stanford psychologist Meagan O’Reilly describes the damage of not thinking we are enough. One of her tactics for combating this is to complete the sentence,[3]

    “If I believed I were already enough, I’d ____”

    What would you do if you felt you were enough?

    By believing you are enough, you can live the life you want.

    So many fake it to try to get there, and they end up losing themselves when they lose more and more touch with their Authenticity.

    Final Thoughts

    By being yourself, you are being brave. By acknowledging all you can be, you tell the universe that you can until you believe it too. The steps are easy, and you are worth it. All of it is about the purpose you are leading and the passion that is your fuel.

    Being true to yourself is all about mastering how to live life authentically rather than faking or forcing it. Having the life you want (and deserve) is about being trusting in yourself and the purpose you are living for. Both need passion behind it, fueling it each second, or you will experience burn out.

    When you are authentic, you can call the road you walk your own. When you live your life for you and not just the results of all your actions (faking it till you make it), you can let go of what you don’t need. This clarifies and pushes purpose to you, living for something that is greater than you.

    You will find that making decisions based on what will actually achieve your goals, will help you attain the life you want, and your success with each step, will allow you to enjoy the process. Good luck!

    More About Living Your True Self

    Featured photo credit: Ariana Prestes via unsplash.com

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