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Getting Lifehack Done: Global Collaboration

Getting Lifehack Done: Global Collaboration

Global Collaboration

    Somewhere around 3 dozen people, scattered across the globe from Hong Kong across the US to the UK, Europe, and beyond work together to bring you the collection of useful tips, thought pieces, and inspiration known as Lifehack. I thought it might be interesting to our readers to learn a little bit about what goes on “behind the scenes” at a big site like this – the tools we use, the processes we’ve developed, and the attitudes that help us keep Lifehack stocked with stories 260 days a year. (That’s 5 weekdays a week for 52 weeks – we don’t take holidays off!)

    Collaboration Tools for a Global Workforce

    Lifehack simply wouldn’t be possible, not in the form it’s taken today anyway, without the awesome power of WordPress. What’s most amazing about WordPress is that it’s free and open-source – itself the outcome of a global collaboration. Lifehack pushes WordPress hard, with dozens of active users under several different roles, and huge amounts of traffic, often coming is spikes that would take most sites down. Lifehack is one of the most-dugg sites on the Internet —

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    the 31st most-mentioned site on Digg and somewhere around 125th in terms of total number of diggs (sorry, I’ve lost the link to that), and Digg traffic can come as fast as a hit a second. Configured properly, WordPress handles it with ease.

    I’ll talk more about WordPress when I discuss our process. HEre are some of the other tools that make Lifehack possible:

    • Campfire: Campfire is an online chatroom service hosted by the good folks at 37Signals. Campfire allows me to meet with Leon Ho, Lifehack’s owner, every other week for a real-time discussion of the site’s direction, special projects, and so on – despite the fact that Leon is based in Hong Kong and I’m in Las Vegas. We also use Campfire for editorial meetings between myself and the other staff writers (Thursday Bram and Joel Falconer). My favorite feature of Campfire is that it archives all your chats, so we can easily pull up a record of past discussions if we need to clarify a point or look for action items.
    • Ta-da List: Another 37Signals product, Ta-da List is a simple task list that allows task sharing between several users. The staff writers use a single list to collect post ideas that they aren’t planning to use – maybe I have a great idea for a post I know Lifehack readers will enjoy, but I lack the time or knowledge to do it justice. Our Ta-da List lets me offer it up to the other writers, who can check it off if they decide to run with the idea.
    • Google Groups: How do you communicate with a staff of 30+ guest contributors? The answer, for us, is an email list. Every guest contributor is invited to join our private group on Google. This list allows me to send them all updates about upcoming events (like the Lifehack Great Big Summer Giveaway), editorial directions, and process changes. It also provides a forum for sharing tips on writing, using social media, and other information relevant to writers of a popular site like Lifehack.
    • activeCollab: This is a project management and collaboration suite that runs on the Stepcase servers (Stepcase is Lifehack’s parent company). In theory, it allows us to assign tasks, attach them to projects, record progress towards milestones, compile information pages about projects, and so on; in practice, I find it far too complex for the small number of people actively administering the site, especially given that our workflow isn’t really divided into “projects” as much as "ongoing responsibilities". I’m sure it works much better for larger workgroups in a corporate environment.
    • Email and other communication tools: Email isn’t fancy, but it’s probably the tool we use the most, simply because it’s ever-present, near-instantaneous, and easily archived. And for person-to-person off-the-cuff discussions, we often use Skype or other IM systems as well.

    The Collaborative Process

    To make this all work, we need a pretty clear workflow for each week’s posts. When I started at Lifehack over a year ago, articles were posted to the front page pretty much as they were submitted by guest contributors. When I took over the job of editing and scheduling all the posts on the site, I decided that we should batch process our posts — eating our own dog-food, as it were.

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    Today, no matter how many guest contributors post in any given week, I only spend a few hours on Sunday scheduling posts. Although staff writers and guest contributors are free to write whatever they want (within the scope of the site), I make suggestions of loose themes every month or so — this month was "home and work", for instance.

    Such themes, when we have them, are worked out by myself and Leon Ho, and sometimes staff writers Joel and Thursday, during our bi-weekly meetings. Those meetings are also where we work out technical issues, discuss editorial policies, plan the site’s direction, and generally bounce ideas off of each other.

    In between meetings, I act as the contact person for question from guest contributors and staff writers alike, dealing with simple issues as they arise and saving the more complex ones for our editorial meetings.

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    Collaboration is an Attitude

    Keep in mind that I have never met Leon or Joel or any of Lifehack’s guest contributors. I did meet Thursday once for coffee when she was visiting Las Vegas for a conference. But basically we are a group of about three dozen strangers. Yet that group of strangers manages to keep a lively mix of stories flowing every weekday, through the whole year.

    To do this requires more than just a set of tools — it requires an attitude. Everyone who contributes to Lifehack — whether as guest contributors, staff writers, or readers — does so for reasons of their own. Everyone recognizes that, and as long as I’ve been involved with the site, nobody has made an effort to impose their own view on anyone else. We’ve worked hard to make sure that there’s room for a variety of viewpoints, even conflicting ones — I sometimes disagree sharply with a piece I’m editing, but I respect the author’s intentions in posting it, and respect the readers’ right to agree or disagree free of my interference.

    Mostly, Lifehack works because everyone has a clear role and no more is asked of them than spelled out in that role. The development of a clear system for posting and communicating reflects that — I know exactly what I can expect of each person involved with putting Lifehack together.

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    Conclusion

    I’m lucky that mutual respect and clearly-defined roles are so effective, because to be honest, the tools we use are something of a kluge. I would much rather use a single collaboration suite that handled all the tasks we perform in bringing Lifehack together day after day. So far, I haven’t found anything that is functional, elegant, easy to use, and handles multiple roles well. WordPress is the exception — maybe someone will build a collaboration suite using WordPress as a platform?

    That said, the kluge we’ve got does work, as the continued existence of Lifehack shows. And it is sure to evolve as new tools become available that handle more of the tasks we need to perform, and handles them more efficiently. And hopefully, seeing how we do it might give you some ideas about your own teams and projects.

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    Last Updated on May 28, 2020

    10 Success Principles for Living Your Dream Life

    10 Success Principles for Living Your Dream Life

    Are you stressed out and overwhelmed, wishing you had more time to do the things that really matter? Are you ready to do something better, something special in your life or your career?

    You were born with a gift that no one else in the world can express like you. When you dance to your own music, you naturally develop your innate abilities and excel in work and life. You are a total rock star. But when you live someone else’s idea of who you should be, it throws off your groove.

    Many people—maybe you—stopped following their dreams way too early in life because their talents were ignored, minimized, or shamed. They didn’t have the chops to win an American Idol competition or nab an Olympic gold medal, so they stopped expressing their inborn gifts altogether.

    You don’t need to be an award winner to rock your life. Living your dream life is about discovering your superpowers and feeling vibrant and joyful when you use them. It’s about owning what makes you unique and finding like-minded people to support you.

    Here are 10 success principles to help you live a rich and rewarding life on your terms that have worked with thousands of people in my workshops and will work for you, too.

    1. Get a Hobby to Move Closer to Your Dreams

    If you never became a professional dancer or a world-renowned author, it does NOT mean you should stop dancing or writing! These activities make you come alive, even if you “only” do them as favorite pastimes.

    Engaging in a hobby is one of the most important success principles you can follow to move closer to your dreams.

    When you try something creative for the first time or in a long while, you begin to see opportunities at work and in life that you were unaware of before. You also feel happier and more energized, according to a recent study from New Zealand.[1]

    Some of my most burned-out executive clients reinvigorated their careers by discovering a creative outlet that refueled them after the workday ended. Research at San Francisco State University shows that having a hobby lowers stress and helps you succeed at work.[2]

    So, give yourself permission to try new things and revisit old passions you gave up long ago. Setting aside just one hour a week for personal exploration can significantly change your life.

    Who knows? Your creative outlet could transform into a thriving business or lead to a new profession down the road.

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    2. Focus on Your Strengths, Not Your Weaknesses

    Did you know that you are more likely to succeed when you develop your natural strengths rather than work on your weaknesses? The problem is that you probably don’t know where your true talents lie.

    Here are a few options to help you discover your unique strengths. You can:

    • Take the VIA Character Strengths Survey[3]
    • Try Gallup’s CliftonStrengths Assessment[4]
    • Answer a few Superpower Questions

    Once you understand what makes you tick, you can use these skills at work and your personal life to get more done in less time. If you boost your unique abilities through practice and study, you can accelerate your career and become a leader in a field that matters to you. It’s worth investing in yourself this way.

    3. Jumping off a Cliff is NOT Required

    Here’s the deal: most people are too afraid to change. When participants first come to my workshops, they tell me they have mouths to feed, bills to pay, and fear that if they follow their dreams, someone will get hurt.

    The old saying “leap and the net shall appear” does not comfort them. Because they are hesitant to plunge into the unknown, they believe their only option is to stay put where they are in life. Can you relate?

    You do not have to sacrifice the life you have now to start a new one. I was a psychology professor by day and singer by night for years before I transitioned into a full-time music career.

    Just take a little time out each week to do what enlivens you through a hobby, volunteer work, etc. Get a feel for it.

    Is it what you really want? If so, increase the time you spend doing it and make the transition when the time feels right.

    4. Give Your Inner Critic Some Love

    The main culprit that keeps you from stepping outside your comfort zone and getting the life of your dreams is KCRP or K-CRAP – the radio station that plays 24/7 in your head. The moment you try to do something interesting with your life it slaps you down with such chart-topping killer hooks as “Who do you think you are?” and “You’ll never be good enough!”.

    Have you ever noticed that KCRP’s mean-spirited DJ sounds like your parents, teachers, bosses, and other authority figures who shut you down creatively? These folks don’t need to stifle you any longer (although they often still do) because your inner critic does it for them. That keeps you stuck in a rut.

    To break free, try thinking of this DJ as a gruff old grandfather who gives you crap to keep you safe. Remember, this grumpy grandpa is woefully out of touch with the times. So, his stern opinions don’t really matter much, do they? Give him a pat on the back for his good intentions, and put your focus back on what makes you come alive.

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    This success principle will give you the courage to venture into the unknown where you can dance to the beat of your own drummer.

    5. Embrace Your Inner Weirdo

    Many of us don’t go after our dreams because we’re afraid folks will find out how odd or strange we are. But our little eccentricities often turn out to be our greatest strengths. Yes, it’s good to be quirky.

    Odds are, you lost track of your true passions and talents before you were even old enough to know you were getting off-track. You became slowly “adulterated” by learning to:

    • Take on family roles that don’t match who you really are.
    • Spit back what teachers taught you in school rather than risk getting bad grades for being original.
    • Hide parts of yourself that don’t seem acceptable to certain social groups.

    The price for fitting in is that you may wind up leading a life that doesn’t fit you all that well. Your true calling becomes clear when you embrace what makes you different from others and allow yourself to stand out from the crowd, even if it feels awkward.

    Often, the very qualities you view as your flaws are your greatest gifts.

    6. See the Bigger Picture to Find Your True Calling

    I cannot stress the importance of this success principle enough. Your true calling is right in front of you. But you may miss it because you’re looking for it in the wrong place.

    To “see” it clearly, try widening your point of view.

    Case in point: Maria felt she needed to retire early from being a police detective, so she could travel abroad. I encouraged Maria to think of ways that she could continue to serve as a law enforcer (a career she loved) and travel overseas at the same time.

    A few months later, Maria landed a job with the United Nations in Bosnia training the local police force to understand and embrace human rights procedures.

    Like Maria, you are an everyday rock star capable of accomplishing greater things than you can imagine. Is what you’re looking for right in front of you, too? Do you have an inkling of what it may be?

    Look beyond your day-to-day activities, your current job, and even the town you live in. View your life from an eagle’s perspective and be open to new possibilities.

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    7. Try a Little Wish-List Magic

    Pretend I’m your fairy godmother and I give you permission right now to be your most magnificent self. What kind of life would be music to your ears? It doesn’t matter whether it seems unattainable or even downright crazy. Write it down on a wish list.

    Get quiet. Be honest. Think big.

    What would you like your career, your relationships, your health, your finances, and your spiritual life to be like? Jot down enough details so that your wishes seem tangible to you. Then, look at this list every morning before you start your day and every night before you go to sleep.

    Sounds silly? It’s not. It works! Permitting yourself to daydream about a rich and fulfilling life is the first step to manifesting it.

    8. Take Breaks to Get Clues About Your Ideal Future

    Did you know that working straight through to a deadline leads to diminishing returns? Research shows that taking a break for 15 minutes every 75 to 90 minutes can help you recharge, refresh your focus, and get more done in less time.[5]

    Wait, it gets better! A Stanford study shows that walking increases your creative output increases by 60 percent. Doing repetitive activities such as walking, running, riding your bike, swimming, and sweeping allow solutions to problems to pop into your mind out of nowhere.[6]

    What does this success principle have to do with creating your dream life?

    These mini-breaks allow you to get vital clues for what to do next to attain your ideal future. Plus, you won’t waste precious time and energy getting lost in other people’s agendas.

    9. Take Action on Your Inspired Ideas

    Once an inspired thought pops into your mind, take action.

    This is one of the most powerful success principles for turning your dreams into reality; the sooner the better. Whatever it is—from calling an old friend to taking a new route home—be sure to do it!

    Pay attention to your oddball hunches. You need to go after what you want, not just dream about it. As comedian Jim Carrey warns,

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    “You can’t just visualize and go eat a sandwich.”

    10. Count Your Rockstar Moments

    Still not sure you have what it takes to get your dream life? This final success principle is guaranteed to help.

    Make a list of everything you’ve ever accomplished. As you read back through it, put a star next to each item, and let it sink in.

    You’ll be pleasantly surprised by how good you’ll feel about yourself afterward. You’ll also see how effective you’ve been in the past at getting what you want. You’ve succeeded before, you can succeed again.

    You already rock. You just need to own it. Trust me, you’ve got this!

    Final Thoughts

    Eleanor Roosevelt said,

    “The future belongs to those who believe in the beauty of their dreams.”

    Following these success principles will help you find the time and energy to do the things that really matter and live with clear intention.

    By spending just one hour a week doing something you love, focusing on your strengths and achievements, embracing what makes you different, and acting on inspired ideas, you can create a life that is a perfect fit for you, step-by-step.

    If you don’t have a clue about what your dream life could look like yet, don’t worry. Your heart knows. It has been “talking” to you for a long time. It’s just being muffled by KCRP, buried under a lot of “shoulds” and fear.

    This article can also help you figure out the life you truly want to live: How to Get Motivated and Be Happy Every Day When You Wake Up.

    Stand still, get quiet, and listen. It’s constantly telling you what you need to do to realize your own rockstar potential. It may be just a whisper now, but the more you pay attention to it, the louder it will get, and the easier it will be to follow.

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    Featured photo credit: Rahul Dey via unsplash.com

    Reference

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