Advertising
Advertising

3 Ruthless Email Responses to Achieve Inbox Zero

3 Ruthless Email Responses to Achieve Inbox Zero
    Take an axe to your inbox with ruthless responses.

    I’ve become an email killer.

    It’s not that I hate email, it’s that I hate email backlog. It happens to the best of us. We save emails that we can’t initially reply to yet, we hold onto emails that we want to dive into at a later date and we keep emails as a reminder of an action we have to take. The result is usually a very full inbox staring back at us as we try to get the stuff done that actually matters.

    I’m not saying that individual emails don’t matter; often they contain information or are from people that do matter. What I am saying is that email as a whole doesn’t matter. Living in your inbox dwelling with your emails is like hanging out at the post office trying to do other work while you wait for your mail to arrive. I highly doubt any of us sit by our mailbox waiting for the mailman to arrive, or leave mail unopened as reminders that we have to deal with it later. Sure, some of us open mail and dedicate time to dealing with it later but it’s a visual item. Unlike email, it isn’t as easy to bury.

    Advertising

    Rather than discuss ways to get through your email or how to categorize it either through filters or some other strategy, I’m going to offer 3 email responses that will annihilate your email and get your mind out of your inbox and back onto what matters — and allow you to avoid email bankruptcy. Each response is appropriate for certain circumstances — of which there are really only three:

    1. Timely follow-up correspondence is needed.
    2. No follow-up needed.
    3. No need for it at all.

    Feel free to use these email responses so that you can push through your inbox and get on with what you need to focus on — just make sure you replace the generic text with what you need to address, as well as the appropriate salutations and signature. Save these either as a text file, as a TextExpander snippet or in Gmail as a “canned response” — or whatever works best for your setup.

    Advertising

    Follow-up Email Needed

    Thank you for your email. I’m glad you reached out to contact me regarding INSERT SUBJECT HERE.

    That said, while I’m interested in what you’ve offered, my time is at a premium these days. I’ll give the matter further thought and will get back to you within the next “X” business days. If you require an answer sooner than that, simply respond to this email and give me a timetable so I can see if I can make something happen on my end.

    Again, thanks for your email and I look forward to hearing back from you shortly.

    Follow-up Email Not Needed

    Thanks for your email regarding INSERT SUBJECT HERE. I appreciate the time you’ve taken to give me a heads up on this.

    Unfortunately, it’s not something that I’m willing to take on at this time as I have other matters that require my attention.

    Again, thank you for reaching out to me and good luck with INSERT SUBJECT HERE.

    No Need to Respond

    Delete it. Now.

    (And yes, deleting an email is a response. Either to you or to the sender, depending on the subject matter.)

    Let the Ruthlessness Begin

    There’s no sense in using your email inbox as a place to manage your tasks, projects and communication. Just like you don’t leave mail piling up in your mailbox, you shouldn’t leave email piling up in your inbox. It’s impractical on so many levels, primarily to your productivity. Email responses should be dealt with in a thoughtful and efficient manner — not swept under the rug. The best way to break the habit of email hoarding is by being ruthless with your inbox.

    Advertising

    Start using these responses today and you’ll find that your time in your email inbox will be lessened and your time delivering actionable results on what you really need to do will be enhanced. You’ll escape the rapture of the inbox and reap the rewards of conquering it.

    More by this author

    4 Simple Steps to Brain Dump for a Smarter Brain Why Is Productivity Important? 10 Reasons to Become More Productive Get What Matters Done by Scheduling Time Blocks The Ultimate Way to get to Inbox Zero How to Use a Calendar to Create Time and Space

    Trending in Communication

    1When You Start to Enjoy Being Single, These 12 Things Will Happen 221 Best Tips On Making A Long Distance Relationship Work 3The Skill That Most People Don’t Have: Active Listening 418 Signs You’ve Found Your Soulmate 5Who Says All Introverts Hate Socializing? Here’s The Truth About Introvert And Extrovert

    Read Next

    Advertising
    Advertising

    Last Updated on August 15, 2018

    When You Start to Enjoy Being Single, These 12 Things Will Happen

    When You Start to Enjoy Being Single, These 12 Things Will Happen

    Being single can make you weary, especially if you didn't initiate a breakup, it could be easy to get carried away with reminiscing and what-if scenarios. Staying caught up in the past is toxic to your growth, however, and interferes with your ability to move forward. Single life can be self-actualizing and enjoyable, but you need to embrace it first. No matter where you are on your journey in coming to terms with being single, the following 12 fantastic things will happen when you accept it.

    Video Summary

    1. You will be more focused.

      Once you start to treasure your new-found freedom, you will realize that taking time for yourself will show you what is most important in your life. Enjoying your single time will make what you want clearer and reveal which areas of your life you should build upon. Additionally, studies show that experiencing something alone results in our brain forming a more clear and longer lasting memory.

      2. You will be more active.

        Studies show that unmarried people are also more fit than their hitched counterparts. Let yourself welcome being single, and use this time to your benefit. You'll be more confident and in control when you do meet someone special.

        Advertising

        3. You will be more likely to have high goals.

          Being single means you can't settle. In case someone who captures your heart comes along, you need to be at the top of your game. By embracing your time being single, you will be more able to pursue your goals and work towards a more complete, fulfilling future.

          4. You will be more creative.

            Spending time alone is also linked to an increase in creative thinking. Spending more time alone will force you to be a deeper thinker, and could lead you to solutions and projects you wouldn't have thought of otherwise.

            5. Your schedule will be your own.

            Advertising

              Once you get past feeling lonely and realize how wonderful being single is, you will become aware of one of the best perks – your schedule is now completely your own. No longer do you need to have nights out approved, nor will long days at work get interrupted. Relax into loving your single life because nothing is quite as liberating as deciding every moment of your weekly schedule.

              6. You will likely save money.

                Dating is a great way to wave goodbye to all your hard earned cash. When you're with someone, there's nothing more important than impressing them, including your income. However, when the relationship fizzles, you realize how this tactic doesn't pay off. Not only are we more prone to spending when dating, married couples are more likely to have credit card debt than unmarried singles. So don't get depressed when you're eating cheap meals alone – it's really a form of investing in your future!

                7. You won't need to compromise on entertainment.

                  Particularly if your significant other tends to have different tastes than you, being single can be a blessing. As soon as you can appreciate being single, you will realize how freeing it is to always watch exactly what you want. There is no longer any need to skimp on your favorite movies, plays, or TV shows that others don't appreciate.

                  Advertising

                  8. You will have more time for your family.

                    Another thing you will realize once you learn to relish being single is you now have much more time for family. Especially when it comes to older relatives, time spent with them truly is precious. Make the most of your single time by reconnecting with family members in your life you may have been neglecting.

                    9. You have more time for your friends.

                      Once you start basking in your single glory, you will also find that you have more time for your friends. Not only will increased free time let you reconnect with friends you may have neglected while being half of a couple, studies also show that married people have much weaker social lives than those who are unmarried.

                      10. You will find new haunts in your city.

                      Advertising

                        Once you start to enjoy your single life again you will also find that you have plenty of time to rediscover your city. Where relationships see us fall into the same habit of favorite spots to drink, eat, or dance, when you're on your own you will naturally start to explore fresh venues again.

                        11. You'll find more interests.

                          Similarly, enjoying your time being single will give you more time to consider new hobbies and interests. Instead of repeating the same go-to dates, you can now freely explore activities that really make you passionate.

                          12. You will be more aware of what you want.

                            Ultimately, taking time to ourselves is an important ingredient in discovering what type of person is our ideal match, or what career we can happily commit to. By delighting in your uninhibited life, you are more able to experiment and thereby find out what works for you and what doesn't. Don't look at being single as a drawback, since learning more about yourself and finding out what makes you tick are crucial in forming balanced, healthy relationships in the future.

                            Read Next