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3 Ruthless Email Responses to Achieve Inbox Zero

3 Ruthless Email Responses to Achieve Inbox Zero
    Take an axe to your inbox with ruthless responses.

    I’ve become an email killer.

    It’s not that I hate email, it’s that I hate email backlog. It happens to the best of us. We save emails that we can’t initially reply to yet, we hold onto emails that we want to dive into at a later date and we keep emails as a reminder of an action we have to take. The result is usually a very full inbox staring back at us as we try to get the stuff done that actually matters.

    I’m not saying that individual emails don’t matter; often they contain information or are from people that do matter. What I am saying is that email as a whole doesn’t matter. Living in your inbox dwelling with your emails is like hanging out at the post office trying to do other work while you wait for your mail to arrive. I highly doubt any of us sit by our mailbox waiting for the mailman to arrive, or leave mail unopened as reminders that we have to deal with it later. Sure, some of us open mail and dedicate time to dealing with it later but it’s a visual item. Unlike email, it isn’t as easy to bury.

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    Rather than discuss ways to get through your email or how to categorize it either through filters or some other strategy, I’m going to offer 3 email responses that will annihilate your email and get your mind out of your inbox and back onto what matters — and allow you to avoid email bankruptcy. Each response is appropriate for certain circumstances — of which there are really only three:

    1. Timely follow-up correspondence is needed.
    2. No follow-up needed.
    3. No need for it at all.

    Feel free to use these email responses so that you can push through your inbox and get on with what you need to focus on — just make sure you replace the generic text with what you need to address, as well as the appropriate salutations and signature. Save these either as a text file, as a TextExpander snippet or in Gmail as a “canned response” — or whatever works best for your setup.

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    Follow-up Email Needed

    Thank you for your email. I’m glad you reached out to contact me regarding INSERT SUBJECT HERE.

    That said, while I’m interested in what you’ve offered, my time is at a premium these days. I’ll give the matter further thought and will get back to you within the next “X” business days. If you require an answer sooner than that, simply respond to this email and give me a timetable so I can see if I can make something happen on my end.

    Again, thanks for your email and I look forward to hearing back from you shortly.

    Follow-up Email Not Needed

    Thanks for your email regarding INSERT SUBJECT HERE. I appreciate the time you’ve taken to give me a heads up on this.

    Unfortunately, it’s not something that I’m willing to take on at this time as I have other matters that require my attention.

    Again, thank you for reaching out to me and good luck with INSERT SUBJECT HERE.

    No Need to Respond

    Delete it. Now.

    (And yes, deleting an email is a response. Either to you or to the sender, depending on the subject matter.)

    Let the Ruthlessness Begin

    There’s no sense in using your email inbox as a place to manage your tasks, projects and communication. Just like you don’t leave mail piling up in your mailbox, you shouldn’t leave email piling up in your inbox. It’s impractical on so many levels, primarily to your productivity. Email responses should be dealt with in a thoughtful and efficient manner — not swept under the rug. The best way to break the habit of email hoarding is by being ruthless with your inbox.

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    Start using these responses today and you’ll find that your time in your email inbox will be lessened and your time delivering actionable results on what you really need to do will be enhanced. You’ll escape the rapture of the inbox and reap the rewards of conquering it.

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    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

    4 Simple Steps to Brain Dump for a Smarter Brain Why Is Productivity Important? 10 Reasons to Become More Productive Get What Matters Done by Scheduling Time Blocks The Ultimate Way to get to Inbox Zero How to Use a Calendar to Create Time and Space

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    Last Updated on October 16, 2019

    5 Powerful Ways for Building Fulfilling Relationships

    5 Powerful Ways for Building Fulfilling Relationships

    We all have relationships. We have acquaintances, relatives, colleagues, neighbors and friends. However, for a large percentage of us, many of these relationships are not fulfilling.

    They are unfulfilling because they lack real strength; and they lack real strength because they lack real depth.

    Unfortunately, in today’s society, we tend to have shallow, superficial relationships with others, and it’s extremely hard for this kind of relationships to provide anything more than faint satisfaction.

    I’d like to show you, based on my experience as a communication and confidence coach, how you can add a significant amount of depth, and thus strength, to your relationships and make your social life a whole lot more meaningful.

    Here’re 5 simple yet powerful ways for meaningful relationships building:

    1. Meet More People

    This is an apparent paradox, but the quality of the people you meet has considerably to do with the quantity of people you meet.

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    If you don’t know a lot of people and you barely meet one or two new people every season of the year, considering the variety of individuals out there, you won’t meet very often people who are a good match with you in terms of personality, interests and values.

    And since this natural match plays a huge part in building strong relationships, you’ll just as seldom have the opportunity to develop strong relationships.

    Conversely, if you go out a lot, you meet a lot of new people and you constantly expand your social circle, you’re much more likely to meet people you match up well with, and these people have a tremendous potential to become good friends, reliable partners, etc.

    This is why it’s important to meet more people.

    2. Talk about the Things That Matter To You

    A relationship becomes the strongest when two people discover they believe in the same things and have similar interests. It’s these commonalities regarding values and interests that create the strongest emotional connection.

    I’ve noticed that many people keep conversations shallow. They talk about trivial stuff such as the weather, what’s on TV, the lives of various movie stars, but they rarely talk about what really matters to them in life. This is a mistake from my perspective, because it’s the perfect method for a relationship to not develop.

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    Talk about the things that truly matter to you and give others a chance to know what you care about and what you believe in. If they believe in the same things and they care about the same things, they’ll eagerly let you know. Thus you’ll find meaningful common ground and you’ll feel more connected.

    3. Express Vulnerability

    Many people try to come off as perfect. They don’t talk about their failures, they hide their shortcomings and they never say anything that could embarrass them.

    This is all just a facade though. You may appear perfect to some, but you know you’re not perfect and they know that too. You’re only human and humans have flaws.

    However, by hiding your flaws, what you do succeed in is appearing cold and impersonal. You seem like a marble statue rather than a real person. And this makes it very hard for anyone to connect with you emotionally.

    Humans connect with other humans, not with ideals. Keep this in mind and don’t be afraid to let your vulnerability and your humanity show. This is what takes a relationship to the next level.

    Take a look at this article and find out Why Showing Vulnerability Actually Proves Your Strength.

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    4. Have Integrity

    Integrity, as I see it, is the alignment between your thoughts, your words and your actions. When you say what you think and you do what you said you’ll do, you have integrity.

    This is a crucial trait because if you have integrity, people can trust you. They can trust you to give them an honest feedback, even when it’s hard to shallow, and they can trust you to keep your promises.

    This trust is one of the central pillars of a strong relationship, both in your personal and your professional life. So, as challenging as it can be sometimes, always try to have integrity.

    Be honest with the people around you, even when this will initially hurt them. It’s more important for them to trust you than to not feel hurt. And always do what you promised. Even better, think twice before you promise anything, and only promise what you really can and you are willing to do.

    5. Be There for Others

    Another central pillar of strong relationships is support. Connections between people grow sturdy if they can rely on each other for support when it’s needed, whether that support means a few kind words or several massive actions.

    Of course, you can’t be there for everybody, all the time. Your time, energy and other resources are limited. But what you can do is identify the genuinely important people in your life and then seek to be there as much as possible, at least for them.

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    Your support will help them practically, and it will comfort them emotionally; which makes one hell of a difference in a relationship.

    The Bottom Line

    With the right mindset and the right behavior, you can strengthen a wide range of relationships in your life and advance them as far as they can be advanced.

    And with strong relationships, not only that you feel more fulfilled, but you feel more connected to the entire world. You feel that your life has real value, you have more fun and you live in the moment. An entire world of opportunities opens up in front of you.

    Then your task is to simply walk through the open doors.

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    Featured photo credit: Proxyclick Visitor Management System via unsplash.com

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