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3 Ruthless Email Responses to Achieve Inbox Zero

3 Ruthless Email Responses to Achieve Inbox Zero
    Take an axe to your inbox with ruthless responses.

    I’ve become an email killer.

    It’s not that I hate email, it’s that I hate email backlog. It happens to the best of us. We save emails that we can’t initially reply to yet, we hold onto emails that we want to dive into at a later date and we keep emails as a reminder of an action we have to take. The result is usually a very full inbox staring back at us as we try to get the stuff done that actually matters.

    I’m not saying that individual emails don’t matter; often they contain information or are from people that do matter. What I am saying is that email as a whole doesn’t matter. Living in your inbox dwelling with your emails is like hanging out at the post office trying to do other work while you wait for your mail to arrive. I highly doubt any of us sit by our mailbox waiting for the mailman to arrive, or leave mail unopened as reminders that we have to deal with it later. Sure, some of us open mail and dedicate time to dealing with it later but it’s a visual item. Unlike email, it isn’t as easy to bury.

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    Rather than discuss ways to get through your email or how to categorize it either through filters or some other strategy, I’m going to offer 3 email responses that will annihilate your email and get your mind out of your inbox and back onto what matters — and allow you to avoid email bankruptcy. Each response is appropriate for certain circumstances — of which there are really only three:

    1. Timely follow-up correspondence is needed.
    2. No follow-up needed.
    3. No need for it at all.

    Feel free to use these email responses so that you can push through your inbox and get on with what you need to focus on — just make sure you replace the generic text with what you need to address, as well as the appropriate salutations and signature. Save these either as a text file, as a TextExpander snippet or in Gmail as a “canned response” — or whatever works best for your setup.

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    Follow-up Email Needed

    Thank you for your email. I’m glad you reached out to contact me regarding INSERT SUBJECT HERE.

    That said, while I’m interested in what you’ve offered, my time is at a premium these days. I’ll give the matter further thought and will get back to you within the next “X” business days. If you require an answer sooner than that, simply respond to this email and give me a timetable so I can see if I can make something happen on my end.

    Again, thanks for your email and I look forward to hearing back from you shortly.

    Follow-up Email Not Needed

    Thanks for your email regarding INSERT SUBJECT HERE. I appreciate the time you’ve taken to give me a heads up on this.

    Unfortunately, it’s not something that I’m willing to take on at this time as I have other matters that require my attention.

    Again, thank you for reaching out to me and good luck with INSERT SUBJECT HERE.

    No Need to Respond

    Delete it. Now.

    (And yes, deleting an email is a response. Either to you or to the sender, depending on the subject matter.)

    Let the Ruthlessness Begin

    There’s no sense in using your email inbox as a place to manage your tasks, projects and communication. Just like you don’t leave mail piling up in your mailbox, you shouldn’t leave email piling up in your inbox. It’s impractical on so many levels, primarily to your productivity. Email responses should be dealt with in a thoughtful and efficient manner — not swept under the rug. The best way to break the habit of email hoarding is by being ruthless with your inbox.

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    Start using these responses today and you’ll find that your time in your email inbox will be lessened and your time delivering actionable results on what you really need to do will be enhanced. You’ll escape the rapture of the inbox and reap the rewards of conquering it.

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    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

    Get What Matters Done by Scheduling Time Blocks What Everyone Is Wrong About Achieving Inbox Zero 4 Simple Steps to Brain Dump for a Smarter Brain Why Is Productivity Important? 10 Reasons to Become More Productive How to Use a Calendar to Create Time and Space

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    Last Updated on December 3, 2019

    10 Life Lessons You’d Better Learn Early on in Life

    10 Life Lessons You’d Better Learn Early on in Life

    There are so many lessons I wish I had learned while I was young enough to appreciate and apply them. The thing with wisdom, and often with life lessons in general, is that they’re learned in retrospect, long after we needed them. The good news is that other people can benefit from our experiences and the lessons we’ve learned.

    Here’re 10 important life lessons you should learn early on:

    1. Money Will Never Solve Your Real Problems

    Money is a tool; a commodity that buys you necessities and some nice “wants,” but it is not the panacea to your problems.

    There are a great many people who are living on very little, yet have wonderfully full and happy lives… and there are sadly a great many people are living on quite a lot, yet have terribly miserable lives.

    Money can buy a nice home, a great car, fabulous shoes, even a bit of security and some creature comforts, but it cannot fix a broken relationship, or cure loneliness, and the “happiness” it brings is only fleeting and not the kind that really and truly matters. Happiness is not for sale. If you’re expecting the “stuff” you can buy to “make it better,” you will never be happy.

    2. Pace Yourself

    Often when we’re young, just beginning our adult journey we feel as though we have to do everything at once. We need to decide everything, plan out our lives, experience everything, get to the top, find true love, figure out our life’s purpose, and do it all at the same time.

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    Slow down—don’t rush into things. Let your life unfold. Wait a bit to see where it takes you, and take time to weigh your options. Enjoy every bite of food, take time to look around you, let the other person finish their side of the conversation. Allow yourself time to think, to mull a bit.

    Taking action is critical. Working towards your goals and making plans for the future is commendable and often very useful, but rushing full-speed ahead towards anything is a one-way ticket to burnout and a good way to miss your life as it passes you by.

    3. You Can’t Please Everyone

    “I don’t know the secret to success, but the secret to failure is trying to please everyone” – Bill Cosby.

    You don’t need everyone to agree with you or even like you. It’s human nature to want to belong, to be liked, respected and valued, but not at the expense of your integrity and happiness. Other people cannot give you the validation you seek. That has to come from inside.

    Speak up, stick to your guns, assert yourself when you need to, demand respect, stay true to your values.

    4. Your Health Is Your Most Valuable Asset

    Health is an invaluable treasure—always appreciate, nurture, and protect it. Good health is often wasted on the young before they have a chance to appreciate it for what it’s worth.

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    We tend to take our good health for granted, because it’s just there. We don’t have to worry about it, so we don’t really pay attention to it… until we have to.

    Heart disease, bone density, stroke, many cancers—the list of many largely preventable diseases is long, so take care of your health now, or you’ll regret it later on.

    5. You Don’t Always Get What You Want

    “Life is what happens while you’re busy making other plans.” – John Lennon

    No matter how carefully you plan and how hard you work, sometimes things just don’t work out the way you want them to… and that’s okay.

    We have all of these expectations; predetermined visions of what our “ideal” life will look like, but all too often, that’s not the reality of the life we end up with. Sometimes our dreams fail and sometimes we just change our minds mid-course. Sometimes we have to flop to find the right course and sometimes we just have to try a few things before we find the right direction.

    6. It’s Not All About You

    You are not the epicenter of the universe. It’s very difficult to view the world from a perspective outside of your own, since we are always so focused on what’s happening in our own lives. What do I have to do today? What will this mean for me, for my career, for my life? What do I want?

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    It’s normal to be intensely aware of everything that’s going on in your own life, but you need to pay as much attention to what’s happening around you, and how things affect other people in the world as you do to your own life. It helps to keep things in perspective.

    7. There’s No Shame in Not Knowing

    No one has it all figured out. Nobody has all the answers. There’s no shame in saying “I don’t know.” Pretending to be perfect doesn’t make you perfect. It just makes you neurotic to keep up the pretense of manufactured perfection.

    We have this idea that there is some kind of stigma or shame in admitting our limitations or uncertainly, but we can’t possibly know everything. We all make mistakes and mess up occasionally. We learn as we go, that’s life.

    Besides—nobody likes a know-it-all. A little vulnerability makes you human and oh so much more relatable.

    8. Love Is More Than a Feeling; It’s a Choice

    That burst of initial exhilaration, pulse quickening love and passion does not last long. But that doesn’t mean long-lasting love is not possible.

    Love is not just a feeling; it’s a choice that you make every day. We have to choose to let annoyances pass, to forgive, to be kind, to respect, to support, to be faithful.

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    Relationships take work. Sometimes it’s easy and sometimes it’s incredibly hard. It is up to us to choose how we want to act, think and speak in a relationship.

    9. Perspective Is a Beautiful Thing

    Typically, when we’re worried or upset, it’s because we’ve lost perspective. Everything that is happening in our lives seems so big, so important, so do or die, but in the grand picture, this single hiccup often means next to nothing.

    The fight we’re having, the job we didn’t get, the real or imagined slight, the unexpected need to shift course, the thing we wanted, but didn’t get. Most of it won’t matter 20, 30, 40 years from now. It’s hard to see long term when all you know is short term, but unless it’s life-threatening, let it go, and move on.

    10. Don’t Take Anything for Granted

    We often don’t appreciate what we have until it’s gone: that includes your health, your family and friends, your job, the money you have or think you will have tomorrow.

    When you’re young, it seems that your parents will always be there, but they won’t. You think you have plenty of time to get back in touch with your old friends or spend time with new ones, but you don’t. You have the money to spend, or you think you’ll have it next month, but you might not.

    Nothing in your life is not guaranteed to be there tomorrow, including those you love.

    This is a hard life lesson to learn, but it may be the most important of all: Life can change in an instant. Make sure you appreciate what you have, while you still have it.

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    Featured photo credit: Ben Eaton via unsplash.com

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