⌄ Scroll down to continue ⌄

Email Hack: Using Draft instead of @Reply folder

⌄ Scroll down to continue ⌄
Email Hack: Using Draft instead of @Reply folder

At my current day job, email takes fair bit of my time. That’s why I find every opportunity to optimize my email workflow. I have been using @Reply, @Wait, and @Read folders for actionable emails and those can save me countless hours on searching those action required emails.

I have been testing my workflow a bit recently – mainly on moving emails that require replying to @Reply folder.

Now once I found any email that needs to reply:

  • Press reply immediately
  • Within 1 or 2 minutes, I will write down any thoughts I have
  • If I can finish replying within 2 minutes, I will send it out immediately.
  • If not, I will save it into my draft folder.
  • Finally, I assign a time to reply all those pending emails that require a chunk of time.

The biggest advantage that I see from this workflow is that I will not need two folders for email-needs-reply anymore. Second, all those thoughts that I got when reading the emails will be preserved and written down.

Any suggestions or comments on this?

More by this author

Leon Ho

Founder of Lifehack

11 Ways to Motivate Yourself to Complete any Task in New Year
Interview with Tim Ferriss of The 4-Hour Workweek – Part 1
Book summary: A Technique for Producing Ideas
10 Ways to Extend Laptop Battery Life
Bob Parsons on His 16 Rules for Survival

Trending in Communication

1 Empathy VS Sympathy: What Are The Key Differences? 2 5 Signs You May Be a People Pleaser and How To Stop 3 10 Tips For Dating A Single Parent 4 What Causes Guilt in Relationships And How To Deal With It 5 7 Things Couples Fight About (And How To Deal With Them)

Read Next


Explore the Full Life Framework