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Be Heard. Speak Plainly.

Be Heard. Speak Plainly.

Crystal Clear

    Every semester I get a handful of students who have settled on the idea that the more big words they use, the better. Regardless of whether they know what those words mean or not.

    So I get papers elucidating the patriarchal configuration of the social arrangement, rather than telling me about male-dominated societies. Or they pontificate on the topic of inadequate provision of pedagogical resources vis-à-vis the particular requirements of participation in the modern form of governance, instead of describing the failure of schools to prepare kids to be good citizens. And so on.

    They learn it, of course, from the bad writing that plagues many of the works assigned to them. But it is because we as a society hold such work in high regard that students ape the style of the complicated stuff instead of the more readable work on their reading lists – which is just a s common as the hoity-toity stuff. They think writing smart must mean using big words and tortured grammar, mistaking difficulty of a work for some measure of its quality.

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    If you have to work at it, the thinking goes, it must be worth working at.

    Of course, this is nonsense. Yes, there are works of exceeding difficulty that are worth reading – in spite of the difficulty, not because of it. And these works – even the best of them – would benefit greatly from a good strong dose of plainspoken-ness. In fact, the ideas in many academic works may even be stronger if they were expressed more clearly.

    The same holds true for all kinds of writing and speaking – for communication in general. If it’s important at all, it deserves to be expressed clearly and plainly, so that anyone can understand it. The language that academics use and students love to imitate is not meant to communicate ideas, it’s meant to hide them, to act as a test to see who belongs and who doesn’t. The same is true of the gibberish that many business people write and speak, leveraging their synergistic solution platforms in order to maximize the extraction of secondary revenues in the blah blah blah.

    The problem is that this kind of language buries ideas and muddies thinking. Which, of course, is the point a lot of the time – the business can’t come right out and say they killed 400 people with faulty products and the student can’t come out an say she has no idea what the readings were about or that he hasn’t been to class for weeks.

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    But if the ideas are important – and if you live a life where they aren’t, get out and start over – they deserve to be shared in all their glory, not hidden behind a veil of words. It’s not too hard to speak or write plainly if you follow a few simple rules.

    1. Honor the idea.

    Speaking plainly starts and ends with the idea. This could be how to bring about world peace or what Pantone color to use on your office’s stationery – put the idea front and center and let it shine. Don’t damage it by trying to make it appear fancy – if it’s a good one, it doesn’t need help and if it’s a bad one, it doesn’t need saying.

    Along the same lines, avoid qualifying yourself too much. While it’s fine to express uncertainly when you’re really uncertain, too often people “soften” their ideas by phrasing them as things that they “believe” or “think” or “feel”. They present facts as opinions and opinions as feelings, making it almost impossible to deal with the actual substance of the idea being spoken. Don’t do that – stand behind what you say and take the risk of being wrong.

    2. Be yourself.

    Usually when people speak un-plainly, it’s because they are trying to appear to be something – or someone – that they’re not: smarter, better educated, most business-like, cooler, or whatever.  They’re hiding their real self behind a screen of words that they would never use otherwise. It’s a bit odd, really – if the idea you’re trying to express is yours, why pretend someone else had it?

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    3. When given a choice, choose the shorter word.

    English is a funny language; there are almost always two or more words that mean the same thing. Usually, one will tend to be longer and more vague, like “civilized”, and the other will be shorter and more direct, like “polite” or “nice” or just “good”. As a general rule, people trying to dress up their ideas in showy clothes go for the longer, vaguer words – which is why the idea itself can be weakened. Use indirect language to express yourself long enough, soon even you will not be able to say exactly what it is you mean! When you have a choice, go for the shorter word – if it sounds too blunt or even rude, chances are it’s the clearest way to say what you intend.

    4. Cut the description.

    There is a place for description of course: when you’re describing something. But too often people attempt to give their ideas a little extra “oomph” by adding a whole bunch of adjectives and adverbs around it, burying the idea itself beneath a mass of irrelevant detail. Cut to the chase and leave the descriptive language for when its needed.

    5. Communication is job one.

    Sometimes when you’re writing something or speaking, you’ll have the urge to “step up” the language because what you’re saying doesn’t sound pretty enough. This means it’s working. Remember that, unless you’re writing a poem or a ballad, your first priority isn’t to impress people with the beauty of your prose but to communicate an idea to them.

    6. Don’t be afraid of “you” and “me”.

    Another way that people use language to hide their ideas in a vain attempt to sound impressive is to write in a distant, impersonal tone. While there are some forms of writing where this is necessary – journalism, for example, or clinical reports – a lot of writing and speech can be made more approachable by embracing the first person. Using “I” and “me” gives your readers or listeners something – someone –to attach the ideas you’re expressing to a real person, making them more concrete and more human.

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    Likewise, you can engage your audience more fully by speaking directly to and about them, instead of about “one” or even “we”. Instead of putting your examples in the third person, address them directly to your reader or listener by using “you”.

    Remember, no matter how good your ideas, if you can’t communicate them clearly you may as well not have them. Speak plainly and be heard!

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    Last Updated on January 21, 2020

    How to Motivate People Around You and Inspire Them

    How to Motivate People Around You and Inspire Them

    If I was a super hero I’d want my super power to be the ability to motivate everyone around me. Think of how many problems you could solve just by being able to motivate people towards their goals. You wouldn’t be frustrated by lazy co-workers. You wouldn’t be mad at your partner for wasting the weekend in front of the TV. Also, the more people around you are motivated toward their dreams, the more you can capitalize off their successes.

    Being able to motivate people is key to your success at work, at home, and in the future because no one can achieve anything alone. We all need the help of others.

    So, how to motivate people? Here are 7 ways to motivate others even you can do.

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    1. Listen

    Most people start out trying to motivate someone by giving them a lengthy speech, but this rarely works because motivation has to start inside others. The best way to motivate others is to start by listening to what they want to do. Find out what the person’s goals and dreams are. If it’s something you want to encourage, then continue through these steps.

    2. Ask Open-Ended Questions

    Open-ended questions are the best way to figure out what someone’s dreams are. If you can’t think of anything to ask, start with, “What have you always wanted to do?”

    “Why do you want to do that?”

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    “What makes you so excited about it?”

    “How long has that been your dream?”

    You need this information the help you with the following steps.

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    3. Encourage

    This is the most important step, because starting a dream is scary. People are so scared they will fail or look stupid, many never try to reach their goals, so this is where you come in. You must encourage them. Say things like, “I think you will be great at that.” Better yet, say, “I think your skills in X will help you succeed.” For example if you have a friend who wants to own a pet store, say, “You are so great with animals, I think you will be excellent at running a pet store.”

    4. Ask About What the First Step Will Be

    After you’ve encouraged them, find how they will start. If they don’t know, you can make suggestions, but it’s better to let the person figure out the first step themselves so they can be committed to the process.

    5. Dream

    This is the most fun step, because you can dream about success. Say things like, “Wouldn’t it be cool if your business took off, and you didn’t have to work at that job you hate?” By allowing others to dream, you solidify the motivation in place and connect their dreams to a future reality.

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    6. Ask How You Can Help

    Most of the time, others won’t need anything from you, but it’s always good to offer. Just letting the person know you’re there will help motivate them to start. And, who knows, maybe your skills can help.

    7. Follow Up

    Periodically, over the course of the next year, ask them how their goal is going. This way you can find out what progress has been made. You may need to do the seven steps again, or they may need motivation in another area of their life.

    Final Thoughts

    By following these seven steps, you’ll be able to encourage the people around you to achieve their dreams and goals. In return, you’ll be more passionate about getting to your goals, you’ll be surrounded by successful people, and others will want to help you reach your dreams …

    Oh, and you’ll become a motivational super hero. Time to get a cape!

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    Featured photo credit: Thought Catalog via unsplash.com

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