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Ask The Entrepreneurs: How to Battle Your Inbox While on Vacation

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Ask The Entrepreneurs: How to Battle Your Inbox While on Vacation


    Ask The Entrepreneurs

    is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

    Here’s the question posed in this edition of Ask The Entrepreneurs:

    Work email on vacation: do you do it? When is it time to tune out?

    1. Guilty As Charged!

      I never turn off my email. I may not be answering all of the emails that come in, but I am constantly scanning to make sure that the business isn’t on fire. I think it’s difficult to turn it off completely, especially if you are a solopreneur, even though there is great value in doing so. It is appropriate to tune it out if you are with family or friends though — give them attention too!
      Erin Blaskie, BSETC

      2. Admittedly Always On

        For entrepreneurs, “work-life balance” is more like “work-life blend.” When you need to recharge, you can take a break whenever it fits into your schedule; vacation doesn’t have to happen around prescribed times. Because of the reality of intermittent breaks, it’s never convenient to entirely tune out and switch off. You might set an away message, but it’s better to stay on top than fall behind.
        Doreen Bloch, Poshly Inc.

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        3. Vacation Responder Is Key

          I go email-less at least one day per week, usually on the weekend. So when it’s time for a real email-free vacation, it’s important to have an away message and to give people who might have an emergency a way to contact you, but chances are their emergencies aren’t actual emergencies and can wait till you get back to your inbox.
          Nathalie Lussier, Nathalie Lussier Media


          4. Regular Checks Necessary

            I try to only check emails at certain times of the day when I’m on vacation. It’s not very realistic for entrepreneurs to completely log off for long periods of time, but you can limit it to first thing in the morning and once in the afternoon. If it bothers you to not check it, just check it quickly and get on with your vacation!
            Caitlin McCabe, Real Bullets Branding


            5. Sorry, Entrepreneurs

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              Whether you like it or not, if you are a founder, you should also serve as a customer service representative for your company. Customer service is a 24/7 job, and keeping your clients happy is a must. Email doesn’t have to take much time out of your vacation (an hour or two per day maximum). You should never ignore it completely.
              Eric Bahn, Beat The GMAT


              6. Hire Someone for That!

                Email and vacation don’t belong in the same sentence. Working during your vacation is distracting and will prevent from getting that R&R your body needs. The best way to get the best of both worlds is to let someone who is very trustworthy read your emails once per day. Ask them to call you if something is extremely urgent. That will give you peace of mind since you’ll know everything is in order.
                Christian Springub, Jimdo

                7. Live Your Vacation

                  I decided to live my vacation, but building my business so I am actually on vacation all the time. Part of that is checking emails and allotting time to make phone calls and things, but I built my business so I can travel the world and explore fun new places while hanging out with cool people, rather than taking a vacation and trying to get your balance in for a week. Balance your life daily.
                  Louis Lautman, Young Entrepreneur Society

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                  8. Yes, With a Caveat

                    When I’m truly on vacation, I’ll check email, but only for absolutely essential emails. I only answer emails if someone bought a product and it wasn’t delivered, or if my site is down for some reason. Just essential customer service and catastrophic tech issues. That’s it. Everything else can wait.
                    Sean Ogle, Location 180, LLC


                    9. Leaving Is Not an Option

                      It’s truly not an option to avoid checking your email if you are a startup company founder. It’s your job to serve your customers and fellow team members whenever needed, even if you’re lounging with a cocktail on the beach. The key is utilize parameters and have enough discipline to not be constantly checking your email throughout the day as you would at the office. Once or twice a day is okay.
                      Warren Jolly, Affiliate Marketing

                      10. Compartmentalize Your Life

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                        Of course I check work email on vacation — damn near impossible to fully disconnect! But I’m working on getting better at compartmentalizing work time while on vacation by dedicating up to an hour in the mornings to read and respond to the critical things. Then I shut off for the rest of the day and get something out of the vacation.
                        Brooks Kincaid, Imprint Energy


                        11. It’s Part of the Job

                          Answering email on vacation is one of the sacrifices entrepreneurs have to make. After all, no one is responsible for making sure the company doesn’t implode but you. Hopefully, after a few years of blood, sweat and tears, you can take a breather. But as a founder you will most likely always be heavily involved in your business operations.
                          Alexandra Levit, Inspiration at Work


                          12. Entrepreneurial Escape

                            When I’m lucky enough to escape for a few days, I usually set aside an hour in the morning that I designate to answering emails, connecting with clients and employees, and taking care of anything else that arises. Once that hour is over, the phone is off, the laptop is closed and the only thing on my iPad is Pandora for the rest of the day!
                            Kevin Tighe II, INFLITE

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                            (Photo credit: Man in Red Shirt on Lakeshore via Shutterstock)

                            More by this author

                            9 No-Brainer Ways to Track Employee Time Ask the Entrepreneurs: 12 Things Entrepreneurs Should Stop Doing Ask the Entrepreneurs: 9 Best Note Taking Tools Ask the Entrepreneurs: 12 Tips for Mastering Public Speaking Ask the Entrepreneurs: 9 Tasks You Should be Outsourcing

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                            Last Updated on November 18, 2021

                            10 Proven Ways to Judge a Person’s Character

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                            10 Proven Ways to Judge a Person’s Character

                            We all fall into the trap of judging a person’s character by their appearance. How wrong we are! All too often, the real character of the person only appears when some negative event hits them or you. Then you may see a toxic person emerging from the ruins and it is often a shock.

                            A truly frightening example is revealed in the book by O’Toole in Bowman called Dangerous Instincts: How Gut Instincts Betray Us. A perfectly respectable, charming, well dressed neighbor was found to have installed a torture chamber in his garage where he was systematically abusing kidnapped women. This is an extreme example, but it does show how we can be totally deceived by a person’s physical appearance, manners and behavior.

                            So, what can you do? You want to be able to assess personal qualities when you come into contact with colleagues, fresh acquaintances and new friends who might even become lifelong partners. You want to know if they are:

                            • honest
                            • reliable
                            • competent
                            • kind and compassionate
                            • capable of taking the blame
                            • able to persevere
                            • modest and humble
                            • pacific and can control anger.

                            The secret is to reserve judgment and take your time. Observe them in certain situations; look at how they react. Listen to them talking, joking, laughing, explaining, complaining, blaming, praising, ranting, and preaching. Only then will you be able to judge their character. This is not foolproof, but if you follow the 10 ways below, you have a pretty good chance of not ending up in an abusive relationship.

                            1. Is anger a frequent occurrence?

                            All too often, angry reactions which may seem to be excessive are a sign that there are underlying issues. Do not think that every person who just snaps and throws his/her weight around mentally and physically is just reacting normally. Everyone has an occasional angry outburst when driving or when things go pear-shaped.

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                            But if this is almost a daily occurrence, then you need to discover why and maybe avoid that person. Too often, anger will escalate to violent and aggressive behavior. You do not want to be near someone who thinks violence can solve personal or global problems.

                            2. Can you witness acts of kindness?

                            How often do you see this person being kind and considerate? Do they give money to beggars, donate to charity, do voluntary work or in some simple way show that they are willing to share the planet with about 7 billion other people?

                            I was shocked when a guest of mine never showed any kindness to the weak and disadvantaged people in our town. She was ostensibly a religious person, but I began to doubt the sincerity of her beliefs.

                            “The best index to a person’s character is how he treats people who can’t do him any good, and how he treats people who can’t fight back.”

                            Abigail Van Buren

                            3. How does this person take the blame?

                            Maybe you know that s/he is responsible for a screw-up in the office or even in not turning up on time for a date. Look at their reaction. If they start blaming other colleagues or the traffic, well, this is an indication that they are not willing to take responsibility for their mistakes.

                            4. Don’t use Facebook as an indicator.

                            You will be relieved to know that graphology (the study of that forgotten skill of handwriting) is no longer considered a reliable test of a person’s character. Neither is Facebook stalking, fortunately. A study showed that Facebook use of foul language, sexual innuendo and gossip were not reliable indicators of a candidate’s character or future performance in the workplace.

                            5. Read their emails.

                            Now a much better idea is to read the person’s emails. Studies show that the use of the following can indicate certain personality traits:

                            • Too many exclamation points may reveal a sunny disposition
                            • Frequent errors may indicate apathy
                            • Use of smileys is the only way a person can smile at you
                            • Use of the third person may reveal a certain formality
                            • Too many question marks can show anger
                            • Overuse of capital letters is regarded as shouting. They are a definite no-no in netiquette, yet a surprising number of  people still use them.

                            6. Watch out for the show offs.

                            Listen to people as they talk. How often do they mention their achievements, promotions, awards and successes? If this happens a lot, it is a sure indication that this person has an over-inflated view of his/her achievements. They are unlikely to be modest or show humility. What a pity!  Another person to avoid.

                            7. Look for evidence of perseverance.

                            A powerful indicator of grit and tenacity is when a person persists and never gives up when they really want to achieve a life goal. Look for evidence of them keeping going in spite of enormous difficulties.

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                            Great achievements by scientists and inventors all bear the hallmark of perseverance. We only have to think of Einstein, Edison (who failed thousands of times) and Nelson Mandela to get inspiration. The US Department of Education is in no doubt about how grit, tenacity and perseverance will be key success factors for youth in the 21st century.

                            8. Their empathy score is high.

                            Listen to how they talk about the less fortunate members of our society such as the poor, immigrants and the disabled. Do you notice that they talk in a compassionate way about these people? The fact that they even mention them is a strong indicator of empathy.

                            People with zero empathy will never talk about the disadvantaged. They will rarely ask you a question about a difficult time or relationship. They will usually steer the conversation back to themselves. These people have zero empathy and in extreme cases, they are psychopaths who never show any feelings towards their victims.

                            9. Learn how to be socially interactive.

                            We are social animals and this is what makes us so uniquely human. If a person is isolated or a loner, this may be a negative indicator of their character. You want to meet a person who knows about trust, honesty and loyalty. The only way to practice these great qualities is to actually interact socially. The great advantage is that you can share problems and celebrate success and joy together.

                            “One can acquire everything in solitude, except character.”

                            Stendhal

                             10. Avoid toxic people.

                            These people are trying to control others and often are failing to come to terms with their own failures. Typical behavior and conversations may concern:

                            • Envy or jealousy
                            • Criticism of partners, colleagues and friends
                            • Complaining about their own lack of success
                            • Blaming others for their own bad luck or failure
                            • Obsession with themselves and their problems

                            Listen to these people talk and you will quickly discover that you need to avoid them at all costs because their negativity will drag you down. In addition, as much as you would like to help them, you are not qualified to do so.

                            Now, having looked at some of the best ways to judge a person, what about yourself? How do others see you? Why not take Dr. Phil’s quiz and find out. Can you bear it?

                            Featured photo credit: Jacek Dylag via unsplash.com

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