Advertising

Ask The Entrepreneurs: How to Battle Your Inbox While on Vacation

Advertising
Ask The Entrepreneurs: How to Battle Your Inbox While on Vacation


    Ask The Entrepreneurs

    is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

    Here’s the question posed in this edition of Ask The Entrepreneurs:

    Work email on vacation: do you do it? When is it time to tune out?

    1. Guilty As Charged!

      I never turn off my email. I may not be answering all of the emails that come in, but I am constantly scanning to make sure that the business isn’t on fire. I think it’s difficult to turn it off completely, especially if you are a solopreneur, even though there is great value in doing so. It is appropriate to tune it out if you are with family or friends though — give them attention too!
      Erin Blaskie, BSETC

      2. Admittedly Always On

        For entrepreneurs, “work-life balance” is more like “work-life blend.” When you need to recharge, you can take a break whenever it fits into your schedule; vacation doesn’t have to happen around prescribed times. Because of the reality of intermittent breaks, it’s never convenient to entirely tune out and switch off. You might set an away message, but it’s better to stay on top than fall behind.
        Doreen Bloch, Poshly Inc.

        Advertising

        3. Vacation Responder Is Key

          I go email-less at least one day per week, usually on the weekend. So when it’s time for a real email-free vacation, it’s important to have an away message and to give people who might have an emergency a way to contact you, but chances are their emergencies aren’t actual emergencies and can wait till you get back to your inbox.
          Nathalie Lussier, Nathalie Lussier Media


          4. Regular Checks Necessary

            I try to only check emails at certain times of the day when I’m on vacation. It’s not very realistic for entrepreneurs to completely log off for long periods of time, but you can limit it to first thing in the morning and once in the afternoon. If it bothers you to not check it, just check it quickly and get on with your vacation!
            Caitlin McCabe, Real Bullets Branding


            5. Sorry, Entrepreneurs

            Advertising

              Whether you like it or not, if you are a founder, you should also serve as a customer service representative for your company. Customer service is a 24/7 job, and keeping your clients happy is a must. Email doesn’t have to take much time out of your vacation (an hour or two per day maximum). You should never ignore it completely.
              Eric Bahn, Beat The GMAT


              6. Hire Someone for That!

                Email and vacation don’t belong in the same sentence. Working during your vacation is distracting and will prevent from getting that R&R your body needs. The best way to get the best of both worlds is to let someone who is very trustworthy read your emails once per day. Ask them to call you if something is extremely urgent. That will give you peace of mind since you’ll know everything is in order.
                Christian Springub, Jimdo

                7. Live Your Vacation

                  I decided to live my vacation, but building my business so I am actually on vacation all the time. Part of that is checking emails and allotting time to make phone calls and things, but I built my business so I can travel the world and explore fun new places while hanging out with cool people, rather than taking a vacation and trying to get your balance in for a week. Balance your life daily.
                  Louis Lautman, Young Entrepreneur Society

                  Advertising

                  8. Yes, With a Caveat

                    When I’m truly on vacation, I’ll check email, but only for absolutely essential emails. I only answer emails if someone bought a product and it wasn’t delivered, or if my site is down for some reason. Just essential customer service and catastrophic tech issues. That’s it. Everything else can wait.
                    Sean Ogle, Location 180, LLC


                    9. Leaving Is Not an Option

                      It’s truly not an option to avoid checking your email if you are a startup company founder. It’s your job to serve your customers and fellow team members whenever needed, even if you’re lounging with a cocktail on the beach. The key is utilize parameters and have enough discipline to not be constantly checking your email throughout the day as you would at the office. Once or twice a day is okay.
                      Warren Jolly, Affiliate Marketing

                      10. Compartmentalize Your Life

                      Advertising

                        Of course I check work email on vacation — damn near impossible to fully disconnect! But I’m working on getting better at compartmentalizing work time while on vacation by dedicating up to an hour in the mornings to read and respond to the critical things. Then I shut off for the rest of the day and get something out of the vacation.
                        Brooks Kincaid, Imprint Energy


                        11. It’s Part of the Job

                          Answering email on vacation is one of the sacrifices entrepreneurs have to make. After all, no one is responsible for making sure the company doesn’t implode but you. Hopefully, after a few years of blood, sweat and tears, you can take a breather. But as a founder you will most likely always be heavily involved in your business operations.
                          Alexandra Levit, Inspiration at Work


                          12. Entrepreneurial Escape

                            When I’m lucky enough to escape for a few days, I usually set aside an hour in the morning that I designate to answering emails, connecting with clients and employees, and taking care of anything else that arises. Once that hour is over, the phone is off, the laptop is closed and the only thing on my iPad is Pandora for the rest of the day!
                            Kevin Tighe II, INFLITE

                            Advertising

                            (Photo credit: Man in Red Shirt on Lakeshore via Shutterstock)

                            More by this author

                            9 No-Brainer Ways to Track Employee Time Ask the Entrepreneurs: 12 Things Entrepreneurs Should Stop Doing Ask the Entrepreneurs: 9 Best Note Taking Tools Ask the Entrepreneurs: 12 Tips for Mastering Public Speaking Ask the Entrepreneurs: 9 Tasks You Should be Outsourcing

                            Trending in Communication

                            1 21 Best Tips On Making A Long Distance Relationship Work 2 How to Deal With Anger (The Ultimate Anger Management Guide) 3 Why Your Lover Doesn’t Want Your Advice, but Your Validation 4 How to Find Happiness in Your Everyday Life 5 5 Tips for Self-Care During the Holidays

                            Read Next

                            Advertising
                            Advertising

                            Last Updated on January 24, 2022

                            21 Best Tips On Making A Long Distance Relationship Work

                            Advertising
                            21 Best Tips On Making A Long Distance Relationship Work

                            Having texting and video conferencing at our fingertips, it appears that maintaining a long-distance relationship is easier than ever. Long-distance calls are no longer a luxury; the days when they needed to be rationed are long gone.

                            Long-distance couples do not have to depend on 3 p.m. postal delivery, waiting for news that is at best four days old.

                            Now we’re no longer even in the days of waiting for our loved ones to check their e-mail when they get home from work. Instant messaging keeps us hooked to each other even when we are out shopping, working, playing, watching a movie and doing much more.

                            Technology, however, cannot compensate for everything in a long-distance relationship, as anyone with a long-distance relationship will tell you.

                            Many long-distance relationships still seem emotionally difficult despite the lack of regular physical proximity.

                            People often think long-distance relationships will never work. It may be discouraged by your family, and some of your best friends may tell you not to take it too seriously in case you end up heartbroken.

                            Many things are not possible due to the extra distance – no one can promise it will be easy. Things could get complicated, and you might feel lonely and sad at times.

                            Still, many of us try them.

                            Video Summary

                            However, the extra distance also makes the simplest things the sweetest. Being able to hold the other person’s hand, eating together at the same table, feeling each other’s touch, taking a walk together, smelling each other’s hair… these small wishes could suddenly mean so much more in a long-distance relationship.

                            Long-distance relationships may be tough, but they have their own surprises too.

                            Here’re 21 tips on how to make a long distance relationship work:

                            1. Avoid excessive communication.

                            It is unwise to be overly “sticky” and possessive. You two don’t really have to communicate 12 hours a day to keep the relationship going. Many couples think that they need to compensate for the distance by doing more. This is not true. And it might only make things worse. Soon you would get tired of “loving.”

                            Remember: Less is more. It is not about spamming — you are only going to exhaust yourselves. It’s really about teasing at the right moments and tugging at the right spots.

                            Advertising

                            2. See it as an opportunity.

                            “If you want to live together, you first need to learn how to live apart.” – Anonymous

                            View it as a learning journey for both of you. This is an opportunity for you to prove your love for one another. According to a Chinese proverb, “Real gold is not afraid of the test of fire.” Instead of thinking that this long-distance relationship is pulling you two apart, you should believe that through this experience, the both of you will be bound together even stronger.

                            As Emma says it to Will in season four of Glee,

                            “I would rather be here, far from you, but feeling really close, rather than close to you but feeling really far away.” – Emma, Glee Season 4

                            3. Set some ground rules to manage your expectations.

                            Both of you need to be clear with what you expect of each other during this long-distance relationship. Set some ground rules so that none of you will do things that will take the other party by surprise.

                            For instance, are you two exclusive? Is it all right for the other person to go on dates? What is your commitment level? It’s better to be open with each other about all these things.

                            4. Try to communicate regularly, and creatively.

                            Greet each other “good morning” and “good night” every day — this is a must. On top of that, try to update your partner on your life and its happenings, however mundane some of the things may seem.

                            To up the game, send each other pictures, audio clips, and short videos from time to time. By putting in this kind of effort, you make the other person feel loved and attended to.

                            5. Talk dirty with each other.

                            Sexual tension is undoubtedly one of the most important things between couples. In a way, sexual desire is like the glue that keeps both parties from drifting apart. Sexual need is not only biological but also emotional.

                            Keep the flames burning by sending each other teasing texts filled with sexual innuendos and provocative descriptions. Sexy puns work pretty well too.

                            6. Avoid “dangerous” situations.

                            If you already know that going to the club or going drinking with your group of friends late at night will displease your partner, then you should either 1. Not do it or 2. Tell your partner beforehand to reassure them.

                            You should not let this sort of thing slip by because it will only make your partner extra worried or suspicious – and of course, very upset because they will feel powerless or lack control over the situation.

                            Advertising

                            You can fall victim to your traps by going out with eye candy from work after work or dating someone from your past who has been flirting with you without realizing it. Before entering a dangerous situation, you need to recognize the dangers.

                            Listen to your heart, but don’t just rely on it. Make sure you also listen to your mind.

                            7. Do things together.

                            Play a game online together. Watch a documentary at the same time on YouTube or Vimeo. Share a song on Skype while another plays the guitar. Video-call each other and go for a walk together. Together, go online shopping – and buy each other gifts (see #13).

                            You really have to be creative and spontaneous about it.

                            8. Do similar things.

                            Recommend books, TV shows, movies, music, news and etc., to each other. When you read, watch and listen to the same things, you get to have more topics in common to talk about.

                            Even if you live apart, it’s nice to have some shared experiences.

                            9. Make visits to each other.

                            Every long-distance relationship is enriched by visits.

                            After all the waiting and yearning and abstinence, you finally get to meet each other to fulfil all the little things like kissing, holding hands, etc. These are typical for couples in long-distance relationships but more special and intimate for long-distance couples.

                            The atmosphere will be filled with fireworks, glitter bombs, confetti, rainbows, and butterflies.

                            10. Have a goal in mind.

                            Are we going to be apart for a long time?” “what about the future?” These are the questions you should ask yourselves.

                            In fact, a couple cannot stay in a long-distance relationship forever. Eventually, we all need to settle down.

                            So make a plan with each other. Set up a timeline, mark down the estimated times apart and times together, and draw an end goal.

                            Advertising

                            It is important that you two are on the same page and have the same goals. So that even if you are not living in the same space and the same timezone, both of you are still motivated to work together in the same direction towards a future that includes one another.

                            That’s right, you need some motivation to make a relationship last too. Find out more about what motivates you here.

                            11. Enjoy your alone time and your time with your friends and family.

                            You are alone, but you are not lonely unless you choose to feel like it. You don’t have to let your world revolve around your partner — you still have you, your friends, and your family. Take this time apart to do more with your friends and family. Go to the gym more often. Get a new hobby. Binge-watch shows. There are plenty of things for you to do that don’t involve your partner.

                            12. Stay honest with each other.

                            Talk about your feelings of fear, insecurity, jealousy, apathy, whatsoever. If you try to hide anything from your partner, that secret will sooner or later swallow you up from the inside out. Don’t try to deal with things all by yourself. Be open and honest with each other. Let your partner help you and give you the support you need. It’s better to look at the problem during its initial stage than to only disclose it when it’s all too late.

                            13. Know each other’s schedules.

                            It’s helpful to know when the other person is busy and free. So that you can drop a text or make a call at the right time. You wouldn’t want to disturb your partner when they are in the middle of class or halfway through a business meeting. Make sure you are aware of everyone’s small and big events in their lives, i.e., college midterms and exams, important business trips and meetings, job interviews, etc. Particularly if you live in different time zones, this becomes more important.

                            14. Keep track of each other’s social media activities.

                            Facebook and Instagram photos of each other. Send each other tweets. Tag each other on Facebook. Post stuff on each other’s wall. Let them know you care. Be cool with stalking each other.

                            15. Gift a personal object for the other person to hold on to.

                            Memories have power. No matter what it is–a pendant, a ring, a keychain, a collection of songs and videos, or a perfume bottle. Everyday items and things have meanings to us, whether we realize it or not. We all try to store memories in material things so that when our minds fail, we will still be able to look at or hold onto something that will help us recall our memories. This is why something so simple can mean so much to a person when others may see little or no value in it.

                            16. Get a good messaging app.

                            This is extremely important because texting is the most frequent and common way of communication the two of you have. You need a good messaging app on your phones that allows interactions beyond words and emoticons.

                            Personally, I use this messaging app called LINE. I find it highly effective because it has a huge reserve of playful and very funny “stickers” that are free for its users to use. You can also go to the app’s “Sticker Shop” to download (or gift!) extra stickers of different themes (e.g., Hello Kitty, Pokemon, Snoopy, MARVEL, etc.) at a low price. Occasionally, the app will give out free sticker sets for promotions. This messaging app is cute and easy to learn to use.

                            17. Snail-mail your gift.

                            Mail each other postcards and hand-written love letters. Send each other gifts across the globe from time to time. Flower deliveries on birthdays, anniversaries, and Valentine’s Day. Shop online and surprise each other with cool T-shirts, sexy underwear, and such.

                            18. Stay positive.

                            You need to constantly inject positive energy into the long-distance relationship to keep it alive. Yes, the waiting can be painful, and you can sometimes feel lonely, but you need to remind yourself that the fruits at the end will be sweet as heaven.

                            One good trick to staying positive is to be grateful all the time. Be thankful that you have someone to love — someone who also loves you back. Be thankful for the little things, like the hand-made letter that arrived safely in your mailbox the other day. Be thankful for each other’s health and safety.

                            Advertising

                            19. Keep each other updated on each other’s friends and family.

                            This will help you two to know each other’s culture and values. Knowing small habits of each other helps in developing an understanding and building mutual trust.

                            Talking about family and friends gives you more matters to talk about. The best thing to talk about is gossip and scandals.

                            20. Video-call whenever possible.

                            Because sometimes looking into each other’s eyes and hearing each other’s voices can make everything feel alright again.

                            A video call is though nothing like being together, but it’s the best thing and the most to do for coziness in a long-distance relationship.

                            21. Give each other pet names.

                            Because it’s cute. It keeps the lovey-dovey going. Having special names for each other reserved only for one another are heart-warming. Hearing that one word with love lifts our spirits up, and we feel assured all over again.

                            Chaos seems to fade away just by hearing that special word from someone special.

                            With the best wishes…

                            Love (or like) is a force that is beyond your control. Love just happens. The same goes for turning off those feelings, even when you get the perfect job halfway across the country.

                            Neither one of us expects to be long-distance in a relationship. But if you’re in a relationship like this, you’ll just have to make the most out of a difficult situation. These advice for long distance relationships will hopefully help you stay strong and cheerful when living apart from one another.

                            More Recommended Relationships Experts on Lifehack
                            • Carol Morgan —  A communication professor, dating/relationship and success coach
                            • Dr. Magdalena Battles — A Doctor of Psychology with specialties include children, family relationships, domestic violence, and sexual assault
                            • Randy Skilton —  An educator in the areas of relationships and self-help

                            Featured photo credit: Unsplash via unsplash.com

                            Read Next