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99 Email Security and Productivity Tips

99 Email Security and Productivity Tips

Okay. Okay. I admit I like lists – that’s why I founded Listible.

Now. This article is pretty cool – as it has both things that I like – a list of 99 tips and it is about email. A site IT security has consolidated 99 tips to make email more secure and make you more productive with it. Topics include Etiquette, Communicating & Effectiveness, Mobile Email, Productivity, Folders, Filtering, Email Attachments, Tricks, Hacks, Backup, Software specific tips, Privacy and Security.

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The section Handling email attachments catches my attention:

51. Keep attachments small. If you are sending a large attachment to someone, whether they have a free email or not, they probably have an inbox size limit. Stay in good favor with them by only send attachments of no larger than, say, 30-40 Kilobytes, unless they’ve requested it of you. That means that many videos and large pictures should be uploaded to the web instead of attached to an email.

52. Don’t forward attachments. Except in a work environment where it might be expected, check with your intended recipient before sending attachments. If it is a large file, consider that sending it may block their account from receiving additional email because they exceeded their disk space quota. Attachments also take up company resources and eat up bandwidth unnecessarily. For example, if you send a PDF file to a group of, say, 10 co-workers, the mail server sends 10 copies of the same file and uses up 10x the space.

53. Include an excerpt. If it’s sufficient/ appropriate, include an excerpt of the document (instead of attaching it) in the body of your email.

54. Send a link instead. You are better off sending a link to something, if the material is already online, or you can easily put it up on a secure site.

55. Share a file. If the file is not online, and if you have the right to put it there (i.e., no copyright issues, not company-sensitive material), then use a filesharing service such as AllPeers, which lets you define who is in your buddy list. No one else can access the document. There are also several online spreadsheet and word processor apps these days. See Google Docs and Spreadsheets or Zoho. Both are compatible with “Office” applications like Microsoft Office and Open Office, and let you share documents. Once you’ve set a Google Doc or Zoho document to “share”, you can send colleagues a link.

Hacking Email: 99 Email Security and Productivity Tips – [IT Security]

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Leon Ho

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Last Updated on May 17, 2019

This Is What Happens When You Move Out Of the Comfort Zone

This Is What Happens When You Move Out Of the Comfort Zone

The pursuit of worthwhile goals is a part of what makes life enjoyable. Being able to set a goal, then see yourself progress towards achieving that goal is an amazing feeling.

But do you know the biggest obstacle for most people trying to achieve their goals, the silent dream killer that stops people before they ever even get started? That obstacle is the comfort zone, and getting stuck there is bound to derail any efforts you make towards achieving the goals you’ve set for yourself.

If you want to achieve those goals, you’ll have to break free from your comfort zone. Let’s take a look at how your life will change once you build up the courage to leave your comfort zone.

What Is the Comfort Zone?

The comfort zone is defined as “a behavioural state within which a person operates in an anxiety-neutral condition, using a limited set of behaviours to deliver a steady level of performance.”

What stands out to me the most about that definition is the last part: “using a limited set of behaviours to deliver a steady level of performance.” How many successful people do you know who deliver a steady level of performance?

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The goal in life is to continually challenge yourself, and continually improve yourself. And in order to do that, you have move out of your comfort zone. But once you do, your life will start to change in ways you could never have imagined. I know because it’s happening right now in my own life.

Here’s what I’ve learned.

1. You will be scared

Leaving your comfort zone isn’t easy. In fact, in can be downright terrifying at times, and that’s okay. It’s perfectly normal to feel a little trepidation when you’re embarking on a journey that forces you to try new things.

So don’t freak out or get overwhelmed when you feel yourself getting a little scared. It’s perfectly normal and all part of the process. What’s important is that you don’t let that fear hold you back. You must continue to take action in the face of fear.

That’s what separates winners from losers.

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2. You will fail

Stepping out of your comfort zone means you’re moving into uncharted territory. You’re trying things that you’ve never tried before, and learning things you’ve never learned before.

That steep learning curve means you’re not going to get everything right the first time, and you will eventually fail when you move out of your comfort zone. But as long as the failures aren’t catastrophic, it can actually be a good thing to fail because …

3. You will learn

Failure is the best teacher. I’ve learned more from each one of my failures than I have from each one of my successes. When you fail small, and fail often, you rapidly increase the rate at which you learn new insights and skills. And that new knowledge, if applied correctly, will eventually lead to your success.

4. You will see yourself in a different way

Once you move out of your comfort zone, you immediately prove to yourself that you’re capable of achieving more than you thought was possible. And that will change the way you see yourself.

Moving forward, you’ll have more confidence in yourself whenever you step out of your comfort zone, and that increased confidence will make it more likely that you continue to step outside your comfort zone. And each time you do, you’ll prove to yourself again and again what you’re really capable of.

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5. Your peers will see you in a different way

Whether we want to admit or not, people judge other people. And right now, people view you in a certain way, and they have a certain idea of what you’re capable of. That’s because they’ve become accustomed to seeing you operate in your comfort zone.

But once you move out of your comfort zone, you’ll prove to other people, as well, that you’re capable of much more than you’ve shown in the past.

The increased confidence other people place in you will bring about more opportunities than ever before.

6. Your comfort zone will expand

The good thing about the comfort zone is that it’s flexible and malleable. With each action you take outside of your comfort zone, it expands. And once you master that new skill or action, it eventually becomes part of your comfort zone.

This is great news for you because it means that you can constantly increase and improve upon the behaviors that you’re comfortable with. And the more tools and skills you have at your disposal, the easier it will be to achieve your goals.

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7. You will increase your concentration and focus

When you’re living inside of your comfort zone, the bulk of your actions are habitual: automatic, subconscious, and requiring limited focus.

But once you move out of your comfort zone, you no longer rely on those habitual responses. You’re forced to concentrate and focus on the new action in a way you never do in your comfort zone.

8. You will develop new skills

Moving out of your comfort zone requires that you develop new skills. One of the many benefits you’ll experience is that you’ll be stepping away from the “limited set of behaviors” and start to develop your ability and expertise in new areas.

Living inside of your comfort zone only requires a limited skill set, and those skills won’t contribute much to your success. Once you can confidently step outside of your comfort zone and learn a new skill, there’s no limit to how much you can achieve.

9. You will achieve more than before

With everything that happens once you move out of your comfort zone, you’re naturally going to achieve more than ever before.

Your increased concentration and focus will help you develop new skills. Those new skills will change the way you see yourself, encouraging you to step even further out of your comfort zone.

Featured photo credit: Josef Grunig via farm3.staticflickr.com

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