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99 Email Security and Productivity Tips

99 Email Security and Productivity Tips

Okay. Okay. I admit I like lists – that’s why I founded Listible.

Now. This article is pretty cool – as it has both things that I like – a list of 99 tips and it is about email. A site IT security has consolidated 99 tips to make email more secure and make you more productive with it. Topics include Etiquette, Communicating & Effectiveness, Mobile Email, Productivity, Folders, Filtering, Email Attachments, Tricks, Hacks, Backup, Software specific tips, Privacy and Security.

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The section Handling email attachments catches my attention:

51. Keep attachments small. If you are sending a large attachment to someone, whether they have a free email or not, they probably have an inbox size limit. Stay in good favor with them by only send attachments of no larger than, say, 30-40 Kilobytes, unless they’ve requested it of you. That means that many videos and large pictures should be uploaded to the web instead of attached to an email.

52. Don’t forward attachments. Except in a work environment where it might be expected, check with your intended recipient before sending attachments. If it is a large file, consider that sending it may block their account from receiving additional email because they exceeded their disk space quota. Attachments also take up company resources and eat up bandwidth unnecessarily. For example, if you send a PDF file to a group of, say, 10 co-workers, the mail server sends 10 copies of the same file and uses up 10x the space.

53. Include an excerpt. If it’s sufficient/ appropriate, include an excerpt of the document (instead of attaching it) in the body of your email.

54. Send a link instead. You are better off sending a link to something, if the material is already online, or you can easily put it up on a secure site.

55. Share a file. If the file is not online, and if you have the right to put it there (i.e., no copyright issues, not company-sensitive material), then use a filesharing service such as AllPeers, which lets you define who is in your buddy list. No one else can access the document. There are also several online spreadsheet and word processor apps these days. See Google Docs and Spreadsheets or Zoho. Both are compatible with “Office” applications like Microsoft Office and Open Office, and let you share documents. Once you’ve set a Google Doc or Zoho document to “share”, you can send colleagues a link.

Hacking Email: 99 Email Security and Productivity Tips – [IT Security]

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Leon Ho

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Last Updated on September 20, 2018

7 Powerful Questions To Find Out What You Want To Do With Your Life

7 Powerful Questions To Find Out What You Want To Do With Your Life

What do I want to do with my life? It’s a question all of us think about at one point or another.

For some, the answer comes easily. For others, it takes a lifetime to figure out.

It’s easy to just go through the motions and continue to do what’s comfortable and familiar. But for those of you who seek fulfillment, who want to do more, these questions will help you paint a clearer picture of what you want to do with your life.

1. What are the things I’m most passionate about?

The first step to living a more fulfilling life is to think about the things that you’re passionate about.

What do you love? What fulfills you? What “work” do you do that doesn’t feel like work? Maybe you enjoy writing, maybe you love working with animals or maybe you have a knack for photography.

The point is, figure out what you love doing, then do more of it.

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2. What are my greatest accomplishments in life so far?

Think about your past experiences and the things in your life you’re most proud of.

How did those accomplishments make you feel? Pretty darn good, right? So why not try and emulate those experiences and feelings?

If you ran a marathon once and loved the feeling you had afterwards, start training for another one. If your child grew up to be a star athlete or musician because of your teachings, then be a coach or mentor for other kids.

Continue to do the things that have been most fulfilling for you.

3. If my life had absolutely no limits, what would I choose to have and what would I choose to do?

Here’s a cool exercise: Think about what you would do if you had no limits.

If you had all the money and time in the world, where would you go? What would you do? Who would you spend time with?

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These answers can help you figure out what you want to do with your life. It doesn’t mean you need millions of dollars to be happy though.

What it does mean is answering these questions will help you set goals to reach certain milestones and create a path toward happiness and fulfillment. Which leads to our next question …

4. What are my goals in life?

Goals are a necessary component to set you up for a happy future. So answer these questions:

Once you figure out the answers to each of these, you’ll have a much better idea of what you should do with your life.

5. Whom do I admire most in the world?

Following the path of successful people can set you up for success.

Think about the people you respect and admire most. What are their best qualities? Why do you respect them? What can you learn from them?

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You’re the average of the 5 people you spend the most time with.[1] So don’t waste your time with people who hold you back from achieving your dreams.

Spend more time with happy, successful, optimistic people and you’ll become one of them.

6. What do I not like to do?

An important part of figuring out what you want to do with your life is honestly assessing what you don’t want to do.

What are the things you despise? What bugs you the most about your current job?

Maybe you hate meetings even though you sit through 6 hours of them every day. If that’s the case, find a job where you can work more independently.

The point is, if you want something to change in your life, you need to take action. Which leads to our final question …

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7. How hard am I willing to work to get what I want?

Great accomplishments never come easy. If you want to do great things with your life, you’re going to have to make a great effort. That will probably mean putting in more hours the average person, getting outside your comfort zone and learning as much as you can to achieve as much as you can.

But here’s the cool part: it’s often the journey that is the most fulfilling part. It’s during these seemingly small, insignificant moments that you’ll often find that “aha” moments that helps you answer the question,

“What do I want to do with my life?”

So take the first step toward improving your life. You won’t regret it.

Featured photo credit: Andrew Ly via unsplash.com

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