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7 Golden Rules of Writing and Editing: A Non-grammar-focused Guide to Irresistible Writing

7 Golden Rules of Writing and Editing: A Non-grammar-focused Guide to Irresistible Writing
    Photo by jjpacres' on flickr

    For the longest time, I was too scared to publish anything on my blog.

    I had the debilitating fear of making a mistake – a simple error. What if somebody catches my mistake, corrects it and lets the world know? I would agonize over this problem. I thought my credibility as a Business Writer would be shot to pieces.

    When you write, you constantly feel the pressure of mastering the art of using commas. You are required to understand the difference between a colon and a semi one, the misplaced modifier, and the rules on splitting the infinitive. Really, who has a brain to for that? Not me, for sure.

    Do we really need to go back to school and learn grammar and punctuation all over again? Do we really need to take writing classes to understand the basics of forming intelligent sentences?

    No and no. You need to do these things but you don’t necessarily have to go back to a classroom setting.

    Here is a list of 7 rules that will help you to revise and edit your work painlessly – or at least with the least amount of it.

    1. Make a good first impression

    What is the most interesting bit or angle about your writing? Clue the reader in early and don’t bury the introduction in the body of the text.

    If you lose your reader at this stage, there is no point to your writing. You might as well stop wasting your time as well as the reader’s.

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    2. Write to express, not to impress

    Why is it that you are writing, again? Is it to make a point or to show off your literary prowess?

    Always write so that everything is clearly understood.

    Use simple words. Use the first word that comes to your mind as that will often work best.

    Don’t look up fancy words in thesaurus as you go – write naturally. The only way you can get a better understanding of language is through your reading habit. Read more to increase your vocabulary organically.

    Avoid clichés and jargon. Think outside the box.

    3. Be specific – it won’t kill you

    Use short sentences. Use clear sentences. Pay attention to structure and craft sentences that inform or even entertain your readers.

    Use short paragraphs. Connect them in a logical, seamless flow. For every new idea you explore, start a new one.

    Write in the active voice – this will make the most difference to your writing.

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    In active voice, the subject performs the action – it is the most direct, straightforward way to write.

    “The dog chased by the boy.” This is passive.

    “The boy chased the dog.” This more direct. Remember to use active voice whenever possible. Passive voice is usually slow and boring, and often doesn’t fully convey the message.

    Often, the sentence becomes shorter as well. Writing in the active voice will make it much easier for you to stick to the text guidelines.

    Try using strong verbs for action, be bold.

    “She did the crime so she could pay for the jewellery.” Weak.

    “She stole from her Mum so she could splurge on the jewellery.” Much better.

    4. Reign over pesky punctuation and grim grammar

    Make sure full stops, commas, apostrophes and dashes are in their proper places. Do the best you can and then move on.

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    Check for spelling and grammar. Remember to use spell check as well as your eyes.

    Read for style. Make sure it is consistent throughout.

    5. If in doubt, leave it out

    Is there anything that really worries you? It’s much better to take it out now than to have regrets later.

    Brevity is the secret of good writing. Do not waste words, do tight editing where every word means something. Avoid unnecessary words.

    As Stephen King has said famously (and not famously said – remember not to split the infinitive),

    Kill your darlings.

    Do not get attached to your sentences.

    Edit, edit, edit. Anything that doesn’t make sense, anything that doesn’t sound right to your ears; kill it. Go on, be brave and kill your darlings now.

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    6. Pay attention to the boring bits

    Do attribute all quotations and allegations to someone. Check that the text does not defame anyone or breach copyright.

    Make sure the length of your copy is appropriate. If you need to cut, cut from the bottom. That usually works well.

    When you are satisfied you have edited the copy to the highest standard, read it again.

    7. The Final Read – One More Time

    You must become a tough editor of all text, even if it takes significant time and effort. Check and check again to see your basic ingredients are correct.

    Read aloud – one last time.

    While fear of imperfection should not stop you from writing, not educating yourself is not good enough of an excuse.

    Learn, write and most of all, have fun along the way. You will find many people supporting you, because they themselves have been caught in the act, in this case, publishing their work with a typo.

    More by this author

    Marya Jan

    Marya is a business strategist. She shares tips about life and success on Lifehack.

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    Last Updated on September 18, 2020

    13 Helping Points When Things Don’t Go Your Way

    13 Helping Points When Things Don’t Go Your Way

    For the original article by Celestine: 13 Helping Points When Things Don’t Go Your Way

    “We all have problems. The way we solve them is what makes us different.” ~Unknown

    “It’s not stress that kills us, it is our reaction to it.” – Hans Selye

    Have you ever experienced moments when things just don’t go your way? For example, losing your keys, accidentally spilling your drink, waking up late, missing your buses/trains, forgetting to bring your things, and so on?

    You’re not alone. All of us, myself included, experience times when things don’t go as we expect.

    Here is my guide on how to deal with daily setbacks.

    1. Take a step back and evaluate

    When something bad happens, take a step back and evaluate the situation. Some questions to ask yourself:

    1. What is the problem?
    2. Are you the only person facing this problem in the world today?
    3. How does this problem look like at an individual level? A national level? On a global scale?
    4. What’s the worst possible thing that can happen to you as a result of this?
    5. How is it going to impact your life in the next 1 year? 5 years? 10 years?

    Doing this exercise is not to undermine the problem or disclaiming responsibility, but to consider different perspectives, so you can adopt the best approach for it. Most problems we encounter daily may seem like huge issues when they crop up, but most, if not all, don’t have much impact in our life beyond that day.

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    2. Vent if you have to, but don’t linger on the problem

    If you feel very frustrated and need to let off some steam, go ahead and do that. Talk to a friend, complain, crib about it, or scream at the top of your lungs if it makes you happy.

    At the same time, don’t get caught up with venting. While venting may temporarily relieve yourself, it’s not going to solve the problem ultimately. You don’t want to be an energy vampire.

    Vent if there’s a need to, but do it for 15 to 20 minutes. Then move on.

    3. Realize there are others out there facing this too

    Even though the situation may be frustrating, you’re not alone. Remember there are almost 7 billion people in the world today, and chances are that other people have faced the same thing before too. Knowing it’s not just you helps you to get out of a self-victimizing mindset.

    4. Process your thoughts/emotions

    Process your thoughts/emotions with any of the four methods:

    1. Journal. Write your unhappiness in a private diary or in your blog. It doesn’t have to be formal at all – it can be a brain dump on rough paper or new word document. Delete after you are done.
    2. Audio taping. Record yourself as you talk out what’s on your mind. Tools include tape recorder, your PC (Audacity is a freeware for recording/editing audio) and your mobile (most mobiles today have audio recording functions). You can even use your voice mail for this. Just talking helps you to gain awareness of your emotions. After recording, play back and listen to what you said. You might find it quite revealing.
    3. Meditation. At its simplest form, meditation is just sitting/lying still and observing your reality as it is – including your thoughts and emotions. Some think that it involves some complex mambo-jumbo, but it doesn’t.
    4. Talking to someone. Talking about it with someone helps you work through the issue. It also gets you an alternate viewpoint and consider it from a different angle.

    5. Acknowledge your thoughts

    Don’t resist your thoughts, but acknowledge them. This includes both positive and negative thoughts.

    By acknowledging, I mean recognizing these thoughts exist. So if say, you have a thought that says, “Wow, I’m so stupid!”, acknowledge that. If you have a thought that says, “I can’t believe this is happening to me again”, acknowledge that as well.

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    Know that acknowledging the thoughts doesn’t mean you agree with them. It’s simply recognizing the existence of said thoughts so that you can stop resisting yourself and focus on the situation on hand.

    6. Give yourself a break

    If you’re very stressed out by the situation, and the problem is not time sensitive, then give yourself a break. Take a walk, listen to some music, watch a movie, or get some sleep. When you’re done, you should feel a lot more revitalized to deal with the situation.

    7. Uncover what you’re really upset about

    A lot of times, the anger we feel isn’t about the world. You may start off feeling angry at someone or something, but at the depth of it, it’s anger toward yourself.

    Uncover the root of your anger. I have written a five part anger management series on how to permanently overcome anger.

    After that, ask yourself: How can you improve the situation? Go to Step #9, where you define your actionable steps. Our anger comes from not having control on the situation. Sitting there and feeling infuriated is not going to change the situation. The more action we take, the more we will regain control over the situation, the better we will feel.

    8. See this as an obstacle to be overcome

    As Helen Keller once said,

    “Character cannot be developed in ease and quiet. Only through experiences of trial and suffering can the soul be strengthened, vision cleared, ambition inspired and success achieved.”

    Whatever you’re facing right now, see it as an obstacle to be overcome. In every worthy endeavor, there’ll always be countless obstacles that emerge along the way. These obstacles are what separate the people who make it, and those who don’t. If you’re able to push through and overcome them, you’ll emerge a stronger person than before. It’ll be harder for anything to get you down in the future.

    9. Analyze the situation – Focus on actionable steps

    In every setback, there are going to be things that can’t be reversed since they have already occurred. You want to focus on things that can still be changed (salvageable) vs. things that have already happened and can’t be changed. The only time the situation changes is when you take steps to improve it. Rather than cry over spilt milk, work through your situation:

    1. What’s the situation?
    2. What’s stressing you about this situation?
    3. What are the next steps that’ll help you resolve them?
    4. Take action on your next steps!

    After you have identified your next steps, act on them. The key here is to focus on the actionable steps, not the inactionable steps. It’s about regaining control over the situation through direct action.

    10. Identify how it occurred (so it won’t occur again next time)

    A lot of times we react to our problems. The problem occurs, and we try to make the best out of what has happened within the context. While developing a healthy coping mechanism is important (which is what the other helping points are on), it’s also equally important, if not more, to understand how the problem arose. This way, you can work on preventing it from taking place next time, vs. dealing reactively with it.

    Most of us probably think the problem is outside of our control, but reality is most of the times it’s fully preventable. It’s just a matter of how much responsibility you take over the problem.

    For example, for someone who can’t get a cab for work in the morning, he/she may see the problem as a lack of cabs in the country, or bad luck. However, if you trace to the root of the problem, it’s probably more to do with (a) Having unrealistic expectations of the length of time to get a cab. He/she should budget more time for waiting for a cab next time. (b) Oversleeping, because he/she was too tired from working late the previous day. He/she should allocate enough time for rest next time. He/she should also pick up better time management skills, so as to finish work in lesser time.

    11. Realize the situation can be a lot worse

    No matter how bad the situation is, it can always be much worse. A plus point vs. negative point analysis will help you realize that.

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    12. Do your best, but don’t kill yourself over it

    No matter how bad your situation may seem, do your best, but don’t kill yourself over it. Life is too beautiful to worry so much over daily issues. Take a step back (#1), give yourself a break if you need to (#6), and do what you can within your means (#9). Everything else will unfold accordingly. Worrying too much about the outcome isn’t going to change things or make your life any better.

    13. Pick out the learning points from the encounter

    There’s something to learn from every encounter. What have you learned from this situation? What lessons have you taken away?

    After you identify your learning points, think about how you’re going to apply them moving forward. With this, you’ve clearly gained something from this encounter. You’ve walked away a stronger, wiser, better person, with more life lessons to draw from in the future.

    Get the manifesto version of this article: [Manifesto] What To Do When Things Don’t Go Your Way

    Featured photo credit: Alice Donovan Rouse via unsplash.com

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