Advertising
Advertising

5 Failsafe Tips for Managing Your Email Inbox

5 Failsafe Tips for Managing Your Email Inbox


    What can be said about email which hasn’t been said before? They are the 21st Century answer to direct marketing, big business communication and friendly banter.

    Advertising

    However, email’s prevalence has become its downfall. I am sure many people who read this will feel my pain when I say that after a hard day’s training away from the desk, I get back to find my inbox overflowing.

    At least my Learning and Development job has forced me to become more organised; I have picked up a few tips over the years to increase my Outlook organisation.

    Advertising

    Spending the time to sort through your inbox every day is essential. Allocate an hour or so every day to attend to your inbox. David Silverman from HBR calls this ‘daily scrubbing’. I have long ago learnt the hard way that leaving an inbox sort-out until the end of the week (or month?) got a bit stressful, to say the least.

    Keep your inbox ‘minimal’; it’s much nicer to be looking at 10 emails rather than 100. If something is not being worked on anymore then file it away in personal folders – out of sight, out of mind, as they say. Sally McGhee’s article on the 4 D’s of email management is a fantastic resource on how to action your inbox; Do it, Delete it, Delegate it and Defer it.

    Advertising

    There is a saying in Human Resources: “Never delete anything”. In this age of near-boundless data storage, there is no reason to delete anything apart from spam about Viagra, weight loss, etc. If in doubt, save the email.

    Become assertive! If you’re being copied in to random emails that quite simply you have nothing – and will have nothing to do with, a polite note to the sender communicating your feelings will put this pet peeve to bed.

    Advertising

    The most effective tip I have doesn’t actually involve email at all. Always ask yourself, “Does it need to be emailed?”  Think about alternative communication. Voicemail? How about that strange concept of face-to-face communication? In the words of Melinda Emerson,

    “Where dialogue is needed, email is not.”

    Email is a wonderful opportunity to become more productive, but make it work for you; find your preferred mailbox management techniques and soon you will find your email waterfall becoming little more than a trickle.

    (Photo credit: Many Small 3D Emails via Shutterstock)

    More by this author

    How to Harness the Power of Play to Transform your Work Culture Should You Upgrade or Repair Your Computer? 5 Failsafe Tips for Managing Your Email Inbox

    Trending in Communication

    1 7 Ways to Make Life Changing Decisions 2 Living in the Past? 7 Ways To Let Go And Live A Happy Life 3 What’s the Meaning of Life? A Guide to Live with Meaning 4 10 Secrets to Living a Happy Life No Matter How Old You Are 5 6 Reasons Why Your Comfort Zone Is Holding You Back In Life

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on July 27, 2020

    7 Ways to Make Life Changing Decisions

    7 Ways to Make Life Changing Decisions

    Most people don’t know the profound effects of making life decisions. Often times, we go through life oblivious to what thoughts we are thinking and what actions we are taking. Every single decision we make in our days shapes our current reality. It shapes who we are as a person because we habitually follow through with the decisions we make without even realizing it.

    If you’re unhappy with the results in your life right now, making the effort to changing your decisions starting today will be the key to creating the person you want to be and the life you want to have in the future.

    Let’s talk about the 7 ways you can go about making life changing decisions.

    1. Realize the Power of Decision Making

    Before you start making a decision, you have to understand what a decision does.

    Any decision that you make causes a chain of events to happen. When you decide to pick up a cigarette to smoke it, that decision might result in you picking up another one later on to get that same high feeling. After a day, you may have gone through a pack without knowing it. But if you decide not to smoke that first cigarette and make a decision every five minutes to focus your attention somewhere else when you get that craving, after doing this for a week, your cravings will eventually subside and you will become smoke-free.

    But it comes down to making that very first decision of deciding whether or not to pick up that cigarette.

    Advertising

    2. Go with Your Gut

    Often times, we take too much time to make a decision because we’re afraid of what’s going to happen. As a result of this, we go through things like careful planning, deep analysis, and pros and cons before deciding. This is a very time consuming process.

    Instead, learn to trust your gut instinct. For the most part, your first instinct is usually the one that is correct or the one that you truly wanted to go with.

    Even if you end up making a mistake, going with your gut still makes you a more confident decision maker compared to someone who takes all day to decide.

    3. Carry Your Decision Out

    When you make a decision, act on it. Commit to making a real decision.

    What’s a real decision? It’s when you decide on something, and that decision is carried out through action. It’s pointless to make a decision and have it played out in your head, but not doing anything about it. That’s the same as not making a decision at all.

    If you want to make real changes in life, you have to make it a habit to apply action with your decision until it’s completed. By going through this so many times, you will feel more confident with accomplishing the next decision that you have in mind.

    Advertising

    4. Tell Others About Your Decisions

    There’s something about telling other people what we’re going to do that makes us follow through.

    For example, for the longest time, I’ve been trying to become an early riser. Whenever I tried to use my own willpower, waking up early without falling back asleep felt impossible. So what I did was I went to a forum and made the decision to tell people that I would wake up at 6 AM and stay up. Within two days, I was able to accomplish doing this because I felt a moral obligation to follow through with my words even though I failed the first time.

    Did people care? Probably not, but just the fact that there might be someone else out there seeing if you’re telling the truth will give you enough motivation to following through with your decision.

    5. Learn from Your Past Decisions

    Even after I failed to follow through my decision the first time when I told people I was going to wake up early and stay up, I didn’t give up. I basically asked myself, “What can I do this time to make it work tomorrow?”

    The truth is, you are going to mess up at times when it comes to making decisions. Instead of beating yourself up over it, learn something from it.

    Ask yourself, what was good about the decision I made? What was bad about it? What can I learn from it so I can make a better decision next time?

    Advertising

    Remember, don’t put so much emphasis focusing on short term effects; instead focus on the long term effects.

    6. Maintain a Flexible Approach

    I know this might sound counter-intuitive, but making a decision doesn’t mean that you can’t be open to other options.

    For example, let’s say you made the decision to lose ten pounds by next month through cardio. If something comes up, you don’t have to just do cardio. You can be open to losing weight through different methods of dieting as long as it helps you reach your goal in the end.

    Don’t be stubborn to seek out only one way of making a decision. Embrace any new knowledge that brings you closer to accomplishing your initial decision.

    7. Have Fun Making Decisions

    Finally, enjoy the process. I know decision-making might not be the most fun thing world to do, but when you do it often, it becomes a game of opportunity.

    You’ll learn a lot about yourself on the way, you’ll feel and become a lot more confident when you’re with yourself and around others, and making decisions will just become a lot easier after you do it so often that you won’t even think about it.

    Advertising

    Anything you decide to do from this point on can have a profound effect later on. Opportunities are always waiting for you. Examine the decisions that you currently have in the day.

    Are there any that can be changed to improve your life in some way? Are there any decisions that you can make today that can create a better tomorrow?

    Final Thoughts

    Some decisions in life are harder to make, but with these 7 pieces of advice, you can trust yourself more even when you’re making some of the most important decisions.

    Making a decision is the only way to move forward. So remember, any decision is better than none at all.

    More Tips for Making Better Decisions

    Featured photo credit: Justin Luebke via unsplash.com

    Read Next