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5 Failsafe Tips for Managing Your Email Inbox

5 Failsafe Tips for Managing Your Email Inbox


    What can be said about email which hasn’t been said before? They are the 21st Century answer to direct marketing, big business communication and friendly banter.

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    However, email’s prevalence has become its downfall. I am sure many people who read this will feel my pain when I say that after a hard day’s training away from the desk, I get back to find my inbox overflowing.

    At least my Learning and Development job has forced me to become more organised; I have picked up a few tips over the years to increase my Outlook organisation.

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    Spending the time to sort through your inbox every day is essential. Allocate an hour or so every day to attend to your inbox. David Silverman from HBR calls this ‘daily scrubbing’. I have long ago learnt the hard way that leaving an inbox sort-out until the end of the week (or month?) got a bit stressful, to say the least.

    Keep your inbox ‘minimal’; it’s much nicer to be looking at 10 emails rather than 100. If something is not being worked on anymore then file it away in personal folders – out of sight, out of mind, as they say. Sally McGhee’s article on the 4 D’s of email management is a fantastic resource on how to action your inbox; Do it, Delete it, Delegate it and Defer it.

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    There is a saying in Human Resources: “Never delete anything”. In this age of near-boundless data storage, there is no reason to delete anything apart from spam about Viagra, weight loss, etc. If in doubt, save the email.

    Become assertive! If you’re being copied in to random emails that quite simply you have nothing – and will have nothing to do with, a polite note to the sender communicating your feelings will put this pet peeve to bed.

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    The most effective tip I have doesn’t actually involve email at all. Always ask yourself, “Does it need to be emailed?”  Think about alternative communication. Voicemail? How about that strange concept of face-to-face communication? In the words of Melinda Emerson,

    “Where dialogue is needed, email is not.”

    Email is a wonderful opportunity to become more productive, but make it work for you; find your preferred mailbox management techniques and soon you will find your email waterfall becoming little more than a trickle.

    (Photo credit: Many Small 3D Emails via Shutterstock)

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    Last Updated on October 18, 2018

    50+ Best Motivational Quotes To Prepare You For Any Challenges In Life

    50+ Best Motivational Quotes To Prepare You For Any Challenges In Life

    Life is filled with highs and lows —happiness and struggles that will test your resilience and integrity, push you to overcome challenges and leave you with lessons that will make you even stronger on your way up.

    It’s the way you feel and think about yourself, including your expectations and beliefs about what is possible to you, greatly determines everything that happens to you.

    It all starts with your thoughts. When you change your thoughts, you transform the quality of your life. (Right, Nancy’s story is a typical example!)

    Below is a list of the best motivational quotes to inspire you to start your day with a blast:

    Quotes for self-assurance

    1. Don’t downgrade your dream just to fit your reality, upgrade your conviction to match your destiny.

      2. You are braver than you believe, stronger than you seem and smarter than you think.

        3. You are confined only by the walls you build yourself.

          4. The man who has confidence in himself gains the confidence of others

            5. You attract what you are, not what you want. If you want great, then be great.

              6. It’s not who you are that holds you behind, it’s who you think your are not.

                Quotes about positivity

                7. Stop being afraid of what could go wrong and think of what could go right.

                  8. You should never regret anything in life. If it’s good, it’s wonderful. If it’s bad, it is experience.

                    9. Falling down is an accident, staying down is a choice.

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                      10. If you have the power to make someone happy, do it. The world needs more of that.

                        11. Always believe that something wonderful is about to happen.

                          12. Don’t be afraid to give up the good and go for great.

                            13. Remember that life’s greatest lessons are usually learned from worst times and from the worst mistakes.

                              Quotes for work and success

                              14. Don’t talk, just act. Don’t say, just show. Don’t promise, just prove.

                                15. Never stop doing great just because someone doesn’t give you credit.

                                  16. Discipline is doing what needs to be done, even if you don’t want to.

                                    17. Work while they sleep. Learn while they party. Save while they spend. Live like they dream.

                                      18. The key to success is to focus our conscious mind on things we desire, not things we fear.

                                        19. Never apologize for having high standards, people who really want to be in your life will rise to meet them.

                                          20. If it doesn’t challenge you, it won’t change you.

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                                            21. Never give up on a dream just because of the time it will take to accomplish it, time will pass anyway.

                                              22. Don’t fear failure. Fear being in the exact same place next year as you are today.

                                                23. A hill is just another opportunity to leave your competition behind.

                                                  24. Don’t quit. You’re already in pain. You’re already hurt. Get a reward from it.

                                                    25. Hustle until you no longer need to introduce yourself.

                                                      26. You didn’t come this far only to come this far.

                                                        27. Be selective in your battles for sometimes peace is better than being right.

                                                          28 If we keep doing what we are doing, we’re going to keep getting what we’re getting.

                                                            29. You will never know your limits until you push yourself to them.

                                                              30. Do what you have to do until you can do what you want to do.

                                                                31. The man on top of the mountain didn’t fall there.

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                                                                  32. If your dreams don’t scare you, they are not big enough.

                                                                    33. If you can’t handle stress, you won’t manage success.

                                                                      34. Don’t be pushed by your problems, be led by your dreams.

                                                                        35. Don’t mistake silence for weakness. Smart people don’t plan big moves out loud.

                                                                          36. Simplicity is the ultimate sophistication.

                                                                            37. Obsessed is the word the lazy use to describe dedicated.

                                                                              38. You become who you spend your time with.

                                                                                39. Be stubborn about your goals and flexible about your methods.

                                                                                  40. Hard work beats talent when talent doesn’t work hard.

                                                                                    41. If you don’t build your dreams, someone else will hire you to build theirs.

                                                                                      42. Between stimulus and response is our greatest power –the freedom to choose.

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                                                                                        43. What comes easy won’t last, what lasts won’t come easy.

                                                                                          44. Don’t limit your challenges, challenge your limits.

                                                                                            45. Work until your idols become your rivals.

                                                                                              Quotes about money

                                                                                              46. Formal education will make you a living. Self-education will make you a fortune.

                                                                                                47. I create new enemies every day, it’s called business.

                                                                                                  48. When you have a Million Dollar vision, don’t surround yourself with 1 cent minds.

                                                                                                    49. You can’t get rich thinking poor.

                                                                                                      50. Doing what is comfortable is rarely profitable.

                                                                                                        51. If you can count your money, work harder.

                                                                                                          If you find yourself feeling lost and frustrated, it’s never too late to change things up. Check out this guide:

                                                                                                          How to Start Over and Reboot Your Life When It Seems Too Late

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