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5 Failsafe Tips for Managing Your Email Inbox

5 Failsafe Tips for Managing Your Email Inbox


    What can be said about email which hasn’t been said before? They are the 21st Century answer to direct marketing, big business communication and friendly banter.

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    However, email’s prevalence has become its downfall. I am sure many people who read this will feel my pain when I say that after a hard day’s training away from the desk, I get back to find my inbox overflowing.

    At least my Learning and Development job has forced me to become more organised; I have picked up a few tips over the years to increase my Outlook organisation.

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    Spending the time to sort through your inbox every day is essential. Allocate an hour or so every day to attend to your inbox. David Silverman from HBR calls this ‘daily scrubbing’. I have long ago learnt the hard way that leaving an inbox sort-out until the end of the week (or month?) got a bit stressful, to say the least.

    Keep your inbox ‘minimal’; it’s much nicer to be looking at 10 emails rather than 100. If something is not being worked on anymore then file it away in personal folders – out of sight, out of mind, as they say. Sally McGhee’s article on the 4 D’s of email management is a fantastic resource on how to action your inbox; Do it, Delete it, Delegate it and Defer it.

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    There is a saying in Human Resources: “Never delete anything”. In this age of near-boundless data storage, there is no reason to delete anything apart from spam about Viagra, weight loss, etc. If in doubt, save the email.

    Become assertive! If you’re being copied in to random emails that quite simply you have nothing – and will have nothing to do with, a polite note to the sender communicating your feelings will put this pet peeve to bed.

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    The most effective tip I have doesn’t actually involve email at all. Always ask yourself, “Does it need to be emailed?”  Think about alternative communication. Voicemail? How about that strange concept of face-to-face communication? In the words of Melinda Emerson,

    “Where dialogue is needed, email is not.”

    Email is a wonderful opportunity to become more productive, but make it work for you; find your preferred mailbox management techniques and soon you will find your email waterfall becoming little more than a trickle.

    (Photo credit: Many Small 3D Emails via Shutterstock)

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    Last Updated on February 13, 2019

    10 Things Happy People Do Differently

    10 Things Happy People Do Differently

    Think being happy is something that happens as a result of luck, circumstance, having money, etc.? Think again.

    Happiness is a mindset. And if you’re looking to improve your ability to find happiness, then check out these 10 things happy people do differently.

    Happiness is not something ready made. It comes from your own actions. -Dalai Lama

    1. Happy people find balance in their lives.

    Folks who are happy have this in common: they’re content with what they have, and don’t waste a whole lot of time worrying and stressing over things they don’t. Unhappy people do the opposite: they spend too much time thinking about what they don’t have. Happy people lead balanced lives. This means they make time for all the things that are important to them, whether it’s family, friends, career, health, religion, etc.

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    2. Happy people abide by the golden rule.

    You know that saying you heard when you were a kid, “Do unto others as you would have them do to you.” Well, happy people truly embody this principle. They treat others with respect. They’re sensitive to the thoughts and feelings of other people. They’re compassionate. And they get treated this way (most of the time) in return.

    3. Happy people don’t sweat the small stuff.

    One of the biggest things happy people do differently compared to unhappy people is they let stuff go. Bad things happen to good people sometimes. Happy people realize this, are able to take things in stride, and move on. Unhappy people tend to dwell on minor inconveniences and issues, which can perpetuate feelings of sadness, guilt, resentment, greed, and anger.

    4. Happy people take responsibility for their actions.

    Happy people aren’t perfect, and they’re well aware of that. When they screw up, they admit it. They recognize their faults and work to improve on them. Unhappy people tend to blame others and always find an excuse why things aren’t going their way. Happy people, on the other hand, live by the mantra:

    “There are two types of people in the world: those that do and those that make excuses why they don’t.”

    5. Happy people surround themselves with other happy people.

    happiness surrounding

      One defining characteristic of happy people is they tend to hang out with other happy people. Misery loves company, and unhappy people gravitate toward others who share their negative sentiments. If you’re struggling with a bout of sadness, depression, worry, or anger, spend more time with your happiest friends or family members. Chances are, you’ll find that their positive attitude rubs off on you.

      6. Happy people are honest with themselves and others.

      People who are happy often exhibit the virtues of honesty and trustworthiness. They would rather give you candid feedback, even when the truth hurts, and they expect the same in return. Happy people respect people who give them an honest opinion.

      7. Happy people show signs of happiness.

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      smile

        This one may sound obvious but it’s a key differentiator between happy and unhappy people. Think about your happiest friends. Chances are, the mental image you form is of them smiling, laughing, and appearing genuinely happy. On the flip side, those who aren’t happy tend to look the part. Their posture may be slouched and you may perceive a lack of confidence.

        8. Happy people are passionate.

        Another thing happy people have in common is their ability to find their passions in life and pursue those passions to the fullest. Happy people have found what they’re looking for, and they spend their time doing what they love.

        9. Happy people see challenges as opportunities.

        Folks who are happy accept challenges and use them as opportunities to learn and grow. They turn negatives into positives and make the best out of seemingly bad situations. They don’t dwell on things that are out of their control; rather, they seek solutions and creative ways of overcoming obstacles.

        10. Happy people live in the present.

        While unhappy people tend to dwell on the past and worry about the future, happy people live in the moment. They are grateful for “the now” and focus their efforts on living life to the fullest in the present. Their philosophy is:

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        There’s a reason it’s called “the present.” Because life is a gift.

        So if you’d like to bring a little more happiness into your life, think about the 10 principles above and how you can use them to make yourself better.

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