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4 Effective Presentation Techniques

4 Effective Presentation Techniques

Presentation Tips

    Every once in a while, we are entrusted with the task of presentation. It may be to demo a new product, to present a plan or to explain a new process that you’ve helped create. Whatever the reason and however many presentations you’ve given before, it’s something that not everyone is comfortable doing.

    Here are some of the presentation techniques that I’ve learnt in my experience to help you conduct an effective presentation.

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    Setting the stage

    Always start with an intro. Take half a minute to introduce yourself to all the attendees. If the demo is between 2 teams, your team has to be introduced as well, in which case it is better to let everyone introduce themselves. I say a half a minute for each person attending. Same goes for the other team in the room or on the phone or on the screen (video conferencing). This way you set the stage for a collaborative, interactive meeting. I will talk more about this later in this post.

    Do a brief intro on the subject of the demo. If you are doing a demo of a new product or an updated version of the product, take a few minutes to talk about the product, its purpose, the business need, etc. Take 3 minutes tops.

    Reserve a minute to explain the structure of your presentation. Obviously, you have thought through the topics you will cover, the depth to which you will go, etc. So, don’t keep it a secret; provide a “roadmap”. You don’t want anyone getting lost. It is a good habit to give handouts of this “roadmap” to everyone – a one pager.

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    Setting the stage should take you around 5 to 10 mins, depending on the number of people attending. I say keep the audience to around 10 people to have an effective presentation, unless of course you are Martin Luther King or Obama.

    Force a pause

    When you dive into the meat of your presentation, do not talk away as if there is no end. It may sound like you are rambling. You do this maybe because you are fast talker by nature or maybe you’re just plain nervous. In any case, a presentation needs “forced pauses”. To be effective, you have to cultivate this habit. You want to give an opportunity for the audience to digest all the information and think through it for a minute or two. A good practice is to plan your “forced pauses” out such that you can invite questions from your audience.

    In the beginning, I know it will be tough to implement this but trust me: you will get used to it.

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    Don’t do all the talking

    Make it interactive. Pass the ball around whenever you can. Let everyone participate. Remember when you attended a demo meeting and hoped no one will notice you dozing off. Well, you did that because you were bored. It is not (always) your fault. I say the presenter made it boring. He or she did not invoke your thoughts and make it interesting enough for you. So, when you are the presenter, please don’t make the same mistake. Let everyone participate. Think of it as a few moments you introduce to help you relax and refocus.

    Ice-breakers

    The most effective presentations or meetings that I’ve attended were those that were informative and enjoyable at the same time. These are meetings where the presenter or an attendee sneaks in some witty remarks – the ice-breakers.

    How many, how often and what kind of jokes you introduce will matter here and if you push it too far over the limit, it can kill your presentation and most likely you would never present again. So, I must warn you that this technique is not for everyone. Its success is very dependent on your wits, the timing, the audience and most importantly your presentation style, which will differ from person to person. But if you can work it, you have a powerful presentation tool.

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    These are some of the many techniques that will make you an effective presenter. You may already be one or you maybe one in the making. Do send in your comments and share your tips and tricks with the rest of the world. Don’t keep it a secret.

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    Last Updated on July 18, 2019

    What Makes People Happy? 20 Secrets of “Always Happy” People

    What Makes People Happy? 20 Secrets of “Always Happy” People

    Some people just seem to float through life with a relentless sense of happiness – through the toughest of times, they’re unfazed and aloof, stopping to smell the roses and drinking out of a glass half full.

    They may not have much to be happy about, but the simplicity behind that fact itself may make them happy.

    It’s all a matter of perspective, conscious effort and self-awareness. Listed below are a number of reasons why some people are always happy.

    1. They Manage Their Expectations

    They’re not crushed when they don’t get what they want – or misled into expecting to get the most out of every situation. They approach every situation pragmatically, hoping for the best but being prepared for the worst.

    2. They Don’t Set Unrealistic Standards

    Similar to the last point, they don’t live their lives in a constant pursuit towards impossible visions of perfection, only to always find themselves falling short of what they want.

    3. They Don’t Take Anything for Granted

    Happiness rests with feeling fulfilled – those who fail to stop and appreciate what they have every now and again will never experience true fulfillment.

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    4. They’re Not Materialistic

    There are arguing viewpoints on whether or not money can really buy happiness; if it can, then we know from experience that we can never be satisfied because there will always be something newer or better that we want. Who has ever had enough money?

    5. They Don’t Dwell

    They don’t sweat the small things or waste time worrying about things that don’t really matter at the end of the day. They don’t let negative thoughts latch onto them and drain them or distract them. Life’s too short to worry.

    6. They Care About Themselves First

    They’re independent, care for themselves and understand that they must put their needs first in order to accommodate the needs of others.

    They indulge, aim to get what they want, make time for themselves and are extremely self-reliant.

    7. They Enjoy the Little Things

    They stop to smell the roses. They’re accustomed to find serenity when it’s available, to welcome entertainment or a stimulating discussion with a stranger when it crosses their path. They don’t overlook the small things in life that can be just as important.

    8. They Can Adapt

    They’re not afraid of change and they work to make the most out of new circumstances, good or bad. They thrive under pressure, are not overwhelmed easily and always embrace a change of pace.

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    9. They Experiment

    They try new things, experience new flavors and never shy away from something they have yet to experience. They never order twice from the same menu.

    10. They Take Their Time

    They don’t unnecessarily rush through life. They work on their own schedule to the extent that they can and maneuver through life at their own relaxing pace.

    11. They Employ Different Perspectives

    They’re not stuck in one perspective; a loss can result in a new opportunity, hitting rock bottom can mean that there’s no where to go but up.

    12. They Seek to Learn

    Their constant pursuit of knowledge keeps them inspired and interested in life. They cherish information and are on a life-long quest to learn as much as they can.

    13. They Always Have a Plan

    They don’t find themselves drifting without purpose. When something doesn’t go as planned, they have a plan for every letter in the alphabet to fall back on.

    14. They Give Respect to Get It

    They are respectful and, in turn, are seen as respectable; the respect they exude earns them the respect they deserve.

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    15. They Consider Every Opportunity

    They always have their eyes open for a new road, a new avenue worth exploring. They know how to recognize opportune moments and pounce on them to make the most of every situation. Success is inevitable for them.

    16. They Always Seek to Improve

    Perpetual self-improvement is the key towards their ongoing thirst for success. Whatever it is they do, they take pride in getting better and better, from social interactions to mundane tasks. Their pursuit at being the best eventually materializes.

    17. They Don’t Take Life Too Seriously

    They’re not ones to get offended easily over-analyze or complicate matters. They laugh at their own faults and misfortunes.

    18. They Live in the Moment

    They don’t live for tomorrow or dwell on what may have happened yesterday. Every day is a new opportunity, a new chapter. They live in the now, and in doing so, get the most out of every moment.

    You can learn how to do so too: How to Live in the Moment and Stop Worrying About the Past or Future

    19. They Say Yes

    Much more often than they say no. They don’t have to be badgered to go out, don’t shy away from new opportunities or anything that may seem inconvenient.

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    20. They’re Self-Aware

    Most important, they’re wholly aware of themselves. They self-reflect and are conscious of their states of mind. If somethings bothering them, they fix it.

    We’re all susceptible to feeling down every now and again, but we are all equipped with the necessary solutions that just have to be discovered.

    Lack of confidence, inability to feel fulfilled, and susceptibility to stress are all matters that can be controlled through the way we handle our lives and perceive our circumstances.

    Learn about How Self-Reflection Gives You a Happier and More Successful Life.

    Final Thoughts

    The main philosophy employed by the happiest includes the idea that life’s simply too short: life’s too short to let things get you down, to take things for granted, to pursue absolute and unrealistic perfection.

    For some, employing these characteristics is a second nature – they do it without knowing. For others, a conscious effort must be put forth every now and again. Self-Awareness is key.

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    Featured photo credit: Charles Postiaux via unsplash.com

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