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4 Effective Presentation Techniques

4 Effective Presentation Techniques

Presentation Tips

    Every once in a while, we are entrusted with the task of presentation. It may be to demo a new product, to present a plan or to explain a new process that you’ve helped create. Whatever the reason and however many presentations you’ve given before, it’s something that not everyone is comfortable doing.

    Here are some of the presentation techniques that I’ve learnt in my experience to help you conduct an effective presentation.

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    Setting the stage

    Always start with an intro. Take half a minute to introduce yourself to all the attendees. If the demo is between 2 teams, your team has to be introduced as well, in which case it is better to let everyone introduce themselves. I say a half a minute for each person attending. Same goes for the other team in the room or on the phone or on the screen (video conferencing). This way you set the stage for a collaborative, interactive meeting. I will talk more about this later in this post.

    Do a brief intro on the subject of the demo. If you are doing a demo of a new product or an updated version of the product, take a few minutes to talk about the product, its purpose, the business need, etc. Take 3 minutes tops.

    Reserve a minute to explain the structure of your presentation. Obviously, you have thought through the topics you will cover, the depth to which you will go, etc. So, don’t keep it a secret; provide a “roadmap”. You don’t want anyone getting lost. It is a good habit to give handouts of this “roadmap” to everyone – a one pager.

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    Setting the stage should take you around 5 to 10 mins, depending on the number of people attending. I say keep the audience to around 10 people to have an effective presentation, unless of course you are Martin Luther King or Obama.

    Force a pause

    When you dive into the meat of your presentation, do not talk away as if there is no end. It may sound like you are rambling. You do this maybe because you are fast talker by nature or maybe you’re just plain nervous. In any case, a presentation needs “forced pauses”. To be effective, you have to cultivate this habit. You want to give an opportunity for the audience to digest all the information and think through it for a minute or two. A good practice is to plan your “forced pauses” out such that you can invite questions from your audience.

    In the beginning, I know it will be tough to implement this but trust me: you will get used to it.

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    Don’t do all the talking

    Make it interactive. Pass the ball around whenever you can. Let everyone participate. Remember when you attended a demo meeting and hoped no one will notice you dozing off. Well, you did that because you were bored. It is not (always) your fault. I say the presenter made it boring. He or she did not invoke your thoughts and make it interesting enough for you. So, when you are the presenter, please don’t make the same mistake. Let everyone participate. Think of it as a few moments you introduce to help you relax and refocus.

    Ice-breakers

    The most effective presentations or meetings that I’ve attended were those that were informative and enjoyable at the same time. These are meetings where the presenter or an attendee sneaks in some witty remarks – the ice-breakers.

    How many, how often and what kind of jokes you introduce will matter here and if you push it too far over the limit, it can kill your presentation and most likely you would never present again. So, I must warn you that this technique is not for everyone. Its success is very dependent on your wits, the timing, the audience and most importantly your presentation style, which will differ from person to person. But if you can work it, you have a powerful presentation tool.

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    These are some of the many techniques that will make you an effective presenter. You may already be one or you maybe one in the making. Do send in your comments and share your tips and tricks with the rest of the world. Don’t keep it a secret.

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    Last Updated on May 17, 2019

    This Is What Happens When You Move Out Of the Comfort Zone

    This Is What Happens When You Move Out Of the Comfort Zone

    The pursuit of worthwhile goals is a part of what makes life enjoyable. Being able to set a goal, then see yourself progress towards achieving that goal is an amazing feeling.

    But do you know the biggest obstacle for most people trying to achieve their goals, the silent dream killer that stops people before they ever even get started? That obstacle is the comfort zone, and getting stuck there is bound to derail any efforts you make towards achieving the goals you’ve set for yourself.

    If you want to achieve those goals, you’ll have to break free from your comfort zone. Let’s take a look at how your life will change once you build up the courage to leave your comfort zone.

    What Is the Comfort Zone?

    The comfort zone is defined as “a behavioural state within which a person operates in an anxiety-neutral condition, using a limited set of behaviours to deliver a steady level of performance.”

    What stands out to me the most about that definition is the last part: “using a limited set of behaviours to deliver a steady level of performance.” How many successful people do you know who deliver a steady level of performance?

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    The goal in life is to continually challenge yourself, and continually improve yourself. And in order to do that, you have move out of your comfort zone. But once you do, your life will start to change in ways you could never have imagined. I know because it’s happening right now in my own life.

    Here’s what I’ve learned.

    1. You will be scared

    Leaving your comfort zone isn’t easy. In fact, in can be downright terrifying at times, and that’s okay. It’s perfectly normal to feel a little trepidation when you’re embarking on a journey that forces you to try new things.

    So don’t freak out or get overwhelmed when you feel yourself getting a little scared. It’s perfectly normal and all part of the process. What’s important is that you don’t let that fear hold you back. You must continue to take action in the face of fear.

    That’s what separates winners from losers.

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    2. You will fail

    Stepping out of your comfort zone means you’re moving into uncharted territory. You’re trying things that you’ve never tried before, and learning things you’ve never learned before.

    That steep learning curve means you’re not going to get everything right the first time, and you will eventually fail when you move out of your comfort zone. But as long as the failures aren’t catastrophic, it can actually be a good thing to fail because …

    3. You will learn

    Failure is the best teacher. I’ve learned more from each one of my failures than I have from each one of my successes. When you fail small, and fail often, you rapidly increase the rate at which you learn new insights and skills. And that new knowledge, if applied correctly, will eventually lead to your success.

    4. You will see yourself in a different way

    Once you move out of your comfort zone, you immediately prove to yourself that you’re capable of achieving more than you thought was possible. And that will change the way you see yourself.

    Moving forward, you’ll have more confidence in yourself whenever you step out of your comfort zone, and that increased confidence will make it more likely that you continue to step outside your comfort zone. And each time you do, you’ll prove to yourself again and again what you’re really capable of.

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    5. Your peers will see you in a different way

    Whether we want to admit or not, people judge other people. And right now, people view you in a certain way, and they have a certain idea of what you’re capable of. That’s because they’ve become accustomed to seeing you operate in your comfort zone.

    But once you move out of your comfort zone, you’ll prove to other people, as well, that you’re capable of much more than you’ve shown in the past.

    The increased confidence other people place in you will bring about more opportunities than ever before.

    6. Your comfort zone will expand

    The good thing about the comfort zone is that it’s flexible and malleable. With each action you take outside of your comfort zone, it expands. And once you master that new skill or action, it eventually becomes part of your comfort zone.

    This is great news for you because it means that you can constantly increase and improve upon the behaviors that you’re comfortable with. And the more tools and skills you have at your disposal, the easier it will be to achieve your goals.

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    7. You will increase your concentration and focus

    When you’re living inside of your comfort zone, the bulk of your actions are habitual: automatic, subconscious, and requiring limited focus.

    But once you move out of your comfort zone, you no longer rely on those habitual responses. You’re forced to concentrate and focus on the new action in a way you never do in your comfort zone.

    8. You will develop new skills

    Moving out of your comfort zone requires that you develop new skills. One of the many benefits you’ll experience is that you’ll be stepping away from the “limited set of behaviors” and start to develop your ability and expertise in new areas.

    Living inside of your comfort zone only requires a limited skill set, and those skills won’t contribute much to your success. Once you can confidently step outside of your comfort zone and learn a new skill, there’s no limit to how much you can achieve.

    9. You will achieve more than before

    With everything that happens once you move out of your comfort zone, you’re naturally going to achieve more than ever before.

    Your increased concentration and focus will help you develop new skills. Those new skills will change the way you see yourself, encouraging you to step even further out of your comfort zone.

    Featured photo credit: Josef Grunig via farm3.staticflickr.com

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