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8 Differences Between a Leader and a Manager

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8 Differences Between a Leader and a Manager

Think back to the best manager you’ve ever had.

What made this individual so impactful? Was it their strict adherence to company policies, or their ability to delegate tasks effectively?

Probably not. What made this person so memorable — and effective — likely had more to do with their emotional intelligence and long-term vision than their affinity for enforcing rules. Chances are, your favorite manager wasn’t just a “manager.” That person was also a leader.

One of the most important lessons I’ve learned in my career is the leader vs manager distinction — not all managers are leaders, and not all leaders are managers. Enacting short-term goals and systems is one thing; inspiring people toward a larger purpose is entirely another. I’d argue that the most successful people do both.[1]

Put another way, the mark of a true leader is knowing when to lead and when to manage.[2]

As CEO of my own company, I do my fair share of managing. A personal investment in the long-term well-being of my organization motivates me to hone my leadership skills, too. It’s not always seamless to “toggle” between these two focuses, but I’m most effective when I am able to leverage the best of both. My management skills focus my leadership, and my leadership adds emotional intelligence to my management.[3]

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So, what’s the difference between leading and managing? Here are 8 of the most important distinctions when it comes to a leader vs manager so you can begin to incorporate the best of both in your own work.

1. Influence vs Power

Most of the time, managers have titles that give them power. However, if you’ve ever had a manager who focused on enforcing rules and controlling outcomes, you know there’s a big difference between having power and influencing people.[4] Not all managers have the ability to influence and motivate others, which is an important hallmark of leadership.

On the other hand, some of the most inspiring people in my company are junior-level developers who come to work every day excited to find solutions that help our customers. They don’t have “manager” in their title, but their great ideas and enthusiasm motivate the rest of us to keep the long-term vision of our company in mind — which makes them incredible leaders.

2. Having Followers vs Having Subordinates

A major part of a manager’s job is to enforce company policies and procedures. While this is an important role, it doesn’t automatically create a leader. Leadership is more about generating trust and respect and, as a result, being perceived as a person worth following.

One surefire way to determine if you’re a leader is counting the number of people who come to you for advice (outside your direct reports).

Before I started my own business, I worked for a software company. One of my colleagues consistently had co-workers interrupt him to ask questions. He wasn’t a manager, but his character and work ethic caused people to see him as a leader.

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3. Focus on Culture vs Focus on Results

Measuring results is one way to ensure growth in any company. However, true, long-term growth isn’t just about numbers. It’s about creating a culture of people aligned with your company’s core values and, in turn, who are motivated to do their best work because they care.

To be a good leader, it’s vital to move from a numbers-focus to a people-focus attitude. It can feel daunting to take your eyes off the spreadsheet in favor of sitting down with a colleague for a cup of coffee, but just watch — when you’re invested in your people, your results will improve along the way.

4. Future Focus vs Present Focus

I remember the feeling of dread I got as a kid when my parents told me to clean my (admittedly very messy) room. The only thing that motivated me to keep my room tidy was the cash payment (equivalent to just $1) at the end of the week.

As I got older, I began to think a little more strategically. I wanted to save up for a new bike, but I knew I’d need to earn a lot more than $1 per week to make it happen. So I asked my parents for more chores and, after several months of hard work doing laundry and dishes, I brought home my shiny, red bicycle.

I didn’t know it at the time, but I was thinking like a leader. While managers tend to fix their focus on the present tasks at hand (getting the room cleaned to avoid getting in trouble), leaders have a vision for the future. Managers manage tasks to check them off the list, but leaders are motivated to get things done because they can see the big picture.

5. Seeing Growth Opportunities vs Seeing Failure

Since managers generally fixate on rules and results, failure tends to be more black and white for them. It can be a positive thing to keep policies in mind, but a hyper-focus on right and wrong means one “bad” move can destroy morale and zap your team’s motivation.

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Leaders, who are more visionary, can see the opportunity in perceived failures.[5] Losing a big client or getting negative feedback from a team member isn’t a move in the wrong direction but an opportunity to re-evaluate systems and come up with creative solutions.

6. Casting Visions vs Giving Instructions

Managers are good at convincing people to follow rules. Leaders, on the other hand, coach people rather than coercing them.

The best teacher I’ve ever had was an enthusiastic basketball coach. Sure, I had some amazing teachers and professors throughout my schooling, but the hands-on method of my coach just clicked with me. He didn’t just give us instructions; he had an extensive plan scribbled on his clipboard and excitedly shared it with us before every game. He didn’t just teach me how to be a technically good basketball player; he coached me to maximize my skills and grow in areas I wasn’t so strong. By the end of the season, I wasn’t just a better player — I was a better person.

7. Taking Risks vs Playing It Safe

Leaders aren’t afraid of failure because they see it as an opportunity — which means they’re also more likely to take risks on new directions and ideas. Managers are set on following existing maps to avoid taking a wrong turn, but leaders often end up blazing entirely new trails for their team to follow toward success.[6]

8. Empowerment vs Efficiency

At the end of the day, managers are all about increasing efficiency. They want to save money and time. Leaders, however, are willing to take the time to develop people.

My basketball coach didn’t have to stay an hour after practice to help me work on my free throws, but his less-than-efficient approach bred more efficiency in the long haul. I scored more points as the season progressed because he took the time to invest in me.

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The same principle holds true in any organization: When we as leaders take the time we might not think we have to develop our team members, we’ll be able to delegate bigger and more important tasks down the road.[7]

Final Thoughts

Leadership might not always seem easy or efficient, but in the end, a strategic vision (and the willingness to implement it, even when it eats up time) will breed more success and motivation.

In my book, that’s a win for everyone.

More Tips on Becoming a Leader

Featured photo credit: Amy Hirschi via unsplash.com

Reference

More by this author

Aytekin Tank

Founder and CEO of JotForm, sharing entrepreneurship and productivity tips at Lifehack.

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Last Updated on September 9, 2021

10 Best Productivity Planners To Get More Done in 2021

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10 Best Productivity Planners To Get More Done in 2021

Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

1. The One Thing Planner

The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

Get the planner here!

2. The Full Life Planner

The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

Get the planner here!

3. The Freedom Journal

Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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From their site:

“The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

Get the planner here!

4. Full Focus Planner

Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

From the site:

“Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

Get the planner here!

5. Passion Planner

They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

From the site:

“An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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Get the planner here!

6. Desire Map Planners

If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

Get the planner here!

7. Franklin Covey Planners

The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

From the site:

“Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

Get the planner here!

8. Productivity Planner

From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

From the site:

“Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

Get the planner here!

9. Self Journal

Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

Get the planner here!

10. Google Calendar

You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

Get the planner here!

Bonus Advice: Integrate the 4 Building Blocks of Productivity

Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

Block #1: Desire

Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

Block #2: Strategy

Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

In the best selling book, The One Thing, the focusing question they teach is:

“What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

This is the heart of strategy and organizing what hits your planner and what doesn’t.

Block #3: Focus

With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

Block #4: Rhythm

The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

The Bottom Line

Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

More Tools to Boost Your Productivity

Featured photo credit: Anete Lūsiņa via unsplash.com

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