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Last Updated on March 20, 2018

How to Be an Effective Leader (A Step-By-Step Guide to Upgrade Your Leadership Skills)

How to Be an Effective Leader (A Step-By-Step Guide to Upgrade Your Leadership Skills)

Many of the most important and influential texts ever written, like Sun Tzu’s the Art of War, Niccolo Machiavelli’s The Prince, or even Dale Carnegie’s How to Win Friends and Influence People, are about leadership. With hundreds of books written about leadership, it would be easy to understand how to become an effective leader, but unfortunately that simply isn’t the case.

A leader has to be a person capable of juggling many huge demands at a time, they have to consider the opinions, needs, and wants of all around them. They need to be a person not only capable of making difficult decisions, but the right difficult decision. At the same time, they need to know how to look after their team, while pushing them forward to achieve greatness.

This article serves as an introduction to effective leadership and will give you a step by step guide on how to become an effective leader.

Is leadership in born?

Strong and capable leaders are rarely (if ever) born. Be skeptical of claims to the contrary.

Psychology research suggests that people become leaders through the process of teaching, learning and observation.[1]

If you put your preconceptions aside, you’ll clearly see that leadership skills aren’t inborn, but have to be learned by training, perception, practice and experience over time. And when we say over time – we really mean over a lifetime, as successful people never stop learning.

It’s true. Great leaders constantly seek out development opportunities that will help them learn new skills. If your goal is to become a leader – you should do the same.

How important is leadership?

There are great and inspiring leaders everywhere. Anywhere you see a team that works well together, a team that consistently works at their best no matter the pressure, a team of people that are confident and determined; you are seeing a team with a great leader.

What is the definition of a great leader?

  • A great leader can unite a group of people, each with their own goals and interests, and make them work together in synchronicity for a common goal.
  • A great leader is able to inspire confidence and resilience.
  • A great leader is open to the good ideas of others. They are good listeners and are open to learn from their team.

Ultimately, a great leader turns a group of people into a dependable, reliable, creative, motivated and effective unit.

But how does someone become a great leader?

First, learn about the basic traits as listed in the next part. And when you have mastered these traits, you’ll have to move on to the advanced level of skills to become an effective leader.

Basic traits to become a good leader

To develop your leadership skills, it’s best to pinpoint the areas that you feel you are not ‘up to par’ with, and strengthen them. To make this easy for you, I have a complete guide on all the most important leadership traits categorized into three areas:

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  • Self-development
  • Communication
  • Team engagement

In the guide, you will learn how to pick up all the basic leadership traits and behaviors. Check out the complete guide here:

14 Powerful Leadership Traits (That All Great Leaders Have)

Next, you will need to level up your leadership skills by understanding the different types of leadership.

Advanced skills to become an effective leader

The most effective leadership is not a single entity, or a single set of values or rules a person must have in order to lead people. There are multiple leadership styles each with their own benefits and rules. If you have learned the basic qualities of leadership, upgrade your leadership skills by identifying your leadership style and master it.

Find out the leadership style that best fits you in this flowchart:

      Pace-setting Leader

      A pace-setting leader focuses on targets and the speed with which said targets are being achieved. They set performance standards and schedules for the team to achieve goals and get the best results.

      Pace-setting leaders typically ensure the work is on schedule and reaches the goals quickly.

      Yet the biggest drawback of pace-setting leadership is being too predictable. Many pace-setting leaders overwhelm team members with deadlines, and harm their creativity as they rush to finish their work.

      As a result, this style works best when employees are highly motivated and already competent workers. This is also good if a clear schedule needs to be set for a specific set of tasks.

      In order to grow as a successful leader, pace-setters should ask for team members’ feedback often and give them space to work. Instead of focusing on deadlines, they should focus on the process of reaching quality work.

      Jack Welch, former CEO of General Electric, is a successful example of a pace-setter. Welch despised micro-managing and thought leaders needed to focus more on setting examples and deadlines. That’s the essence of a pace-setting leader.

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        Commanding Leader

        A commanding leader makes decisions alone and gives orders to members to achieve goals.

        A commanding leader can make decisions quickly. They don’t need to go through any discussions to come up with a decision most of the time. This saves time and is helpful especially during a crisis. Commanding leaders are often respected and are rarely challenged by the team.

        Unfortunately, commanding leaders often inhibit critical thinking and demoralize employees’ team spirit as their opinions are not valued under such leadership. Team members are there for execution; they do what they’re told, and only the commanding leader gets to drive a decision forward.

        Commanding leaders work best when quick decisions are to be made in a crisis or situation with inexperienced team members. As a result, many famed generals and politicians operating in times of strife fall into this category.

        Winston Churchill is an example of a commanding leader. Churchill was especially known as a powerful orator and man overall, and often was able to inspire others to action simply via his commanding speeches and viewpoint. As mentioned before, his great leadership was instrumental in the allied victory during the second world war.

          Visionary Leader

          Visionary leaders are able to see the bigger picture and set the overall goals for the team.

          This type of leader Inspires creativity and teamwork as team members are encouraged by the bigger end-goal of what they’re working on day-to-day. Jobs is one of the examples, but many tech company CEOs fit into this type too. Startup CEOs often frame product decisions around “saving the world”, and this is where the vision is found.

          The flip side of believing you’re working on something which will change/save the world is that it may inspire fanatical belief in the leader himself. Another potential flaw is its heavily context-dependent, in another word, the goal at the end. With a constant focus on making the world a better place, team members can sometimes lose focus on their day-to-day plan they need to execute.

          Visionary leaders are good in transition situations. Think about a new CEO coming in and immediately laying out the long-term vision for a place after the disgraced exit of his predecessor, the company and the employees benefit in this case.

          A visionary leader, though, does need lieutenants who can take their vision and translate it into day-to-day work for the rest of the organization. If it’s all vision and strategy with no tie to day-to-day execution, employees will get confused and ultimately leave.

          Steve Jobs built a company that completely changed multiple industries, and he did so by singularly looking at possibilities no one had ever considered. Imagine ten to twenty years before the first iPhone came out, if you had described that idea to your friend, they would probably have laughed you and thought you were a dreamer.

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            Democratic Leader

            Democratic leaders make decisions together with the team members—regardless of rank—and closely work together with the team to achieve for the best results.

            Democratic leadership is good for boosting team morale and improving relationships between leaders and members. An open environment encourages a constant stream of communication and idea exchange. For example, the idea of Gmail was brought to Google decision-makers by a lower-ranking staffer, as was the idea of AdWords. AdWords is a huge revenue driver for Google and it didn’t necessarily begin at the absolute top ranks, but the top ranks weren’t threatened when a new idea came about.

            However, the authority of a democratic leader may be easily challenged and cause inefficiency in decision making.  A collective decision-making process usually takes a longer time.

            Democratic leaders work best when team members are experienced and have strong knowledge in their functional area. Inexperienced members may be confused under such leadership, or wondered why their voice was sought after despite their lack of experience.

            John F. Kennedy was a successful democratic leader. When Kennedy handled the Bay of Pigs situation, he gave everyone in his circle a voice. The way he made decisions had changed decision-making for the modern era.[2]

              Affiliative Leader

              Affiliative leaders show warmth and acceptance to members and create emotional bonds with them.

              Because of the warmness provided, members feel safe and have a strong sense of belonging to the organization and perform better. Google has done studies of effective managers and found the No. 1 thing they provide is “psychological safety.” Affiliative leaders do that.

              Unfortunately, mediocre performances may be fostered under an affiliative leadership because it rarely puts team members under pressure. Some team members may feel they can coast on certain work because their managers will always support them.

              This leadership style works best in stressful situations or when team members’ morale is low. Typically, it’s used best together with other leading styles.

              The Dalai Lama brings people along with him and into a bigger picture of contentment and safety.

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                Coaching Leader

                Coaching leaders are mentors to the more inexperienced team members. They help the members to better their capabilities and performances by constantly providing them feedback.

                This creates a positive working environment where leaders and employees are constantly communicating. With the coaching leader’s guidance, team members grow and improve continuously.

                The downside of regular coaching is that it’s time-consuming. It also takes patience to coach each of the team members. In an organization that focuses on immediate results, coaching is not preferred because it takes time to see significant results.

                Coaching leaders work best with inexperienced employees who are eager to learn and grow. A leader who is proficient in convincing and influencing others will execute coaching leadership well.

                John Wooden, who won more NCAA basketball championships than any other coach, is a successful coaching leader. He had a very specific coaching model that focused on conveying information as opposed to course-correcting.[3]

                  Not all styles can be applied to every situation, and some people may be better at one style over another. If you use the right style at the right time, the effect can be substantial.

                  Bonus: Combine leadership styles

                  All these styles work well in specific situations, and oftentimes teams need a mix of the different leadership styles across different work teams and work projects.

                  The most successful organizations often have a mix of these leadership styles for teams and deliverables. There is no one-size-fits-all answer. The important thing is to understand where you fall, what your achievements and drawbacks are, and how you can grow or most benefit your team by considering adapting a slightly different leadership style.

                  Imagine that you are the leader of a small team. You have been given a problem to solve, and for a while you all have struggled over it. Suddenly you come up with a great idea solves the problem, but time is running out… what style of leadership do you choose?

                  You need to be flexible. Let’s try mixing a few styles:

                  • Visionary/ Commanding leader – Here, you have the goal in mind, as you have worked with your team before, you know their strengths and weaknesses, because of this, with your idea in mind, you are able to delegate tasks to each person depending on their strengths. You are able to successfully implement your idea.
                  • Coaching/ Pace-Setting Leader – You know not everyone fully understands your idea, but there are some that do. Those who understand it immediately begin to work while you bring the rest up to speed, soon you’re all working well together and your plan is implemented.

                  These two aren’t the only combinations that might work here, and sometimes they may not work at all. But the key is to know when to be flexible.

                  Ultimately, everyone has it in them to be a great and effective leader. It takes knowledge and practice sure, but if you are flexible and consider the many different forms of leadership out there, then you may find your skills as a leader, and the ultimate effectiveness of your team, grows and expands to greatness.

                  Featured photo credit: Freepik via freepik.com

                  Reference

                  More by this author

                  Leon Ho

                  Founder & CEO of Lifehack

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                  Last Updated on November 12, 2018

                  Do You Want to Know the Secret to Living a Fulfilling Life?

                  Do You Want to Know the Secret to Living a Fulfilling Life?

                  Don’t we all want to live a full, happy and satisfied life? For some of us, it need not be a long life as long as it’s been a fulfilling life of achievements, happiness and no regrets. But, how many of us actually go on to experience that entirely? It sometimes sounds more like a pipe dream–a fantasy rather than reality.

                  And then you’ll also get comments from some, saying that this ‘fulfilling life’ is only possible if you’re so rich that you don’t have to care about working, paying the bills or providing for your family. While there is some truth to that, I’m happy to say that financial freedom isn’t the only answer to living a fulfilling life.

                  Living a Fulfilling Life is Within Reach

                  Anyone can pursue a life of fullness, and it all starts with the willingness to learn. How many years has it been since you last attended a class in school? If you’re well into your adult years as a working professional, chances are it’s been a while. Do you remember the times where you had to wake up for early morning lectures? Or the times where you were rushing through a paper or project? And, of course there were the endless exams that you had to cram for.

                  As a young college student, I remember looking forward to the time when I would finally be done with school! No more homework, no more grades to worry about, no more stress! The learning was finally done and I could enter the working world.

                  Not so much!

                  Now that I’ve finally entered the working world, there are moments where I do wish to be a student again; it seemed less stressful then!

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                  There is simply so much out there that I still need to learn and experience. Yet I find myself pressed for time. With family commitments, my business and my own social life to juggle, I’ve had to keep on finding for new ways to learn and absorb new information efficiently. Over the years, I’ve found that by learning new skills and knowledge, I was able to find answers and solutions to my problems, which allowed me to achieve a greater sense of fulfillment.

                  Learning Never Ends

                  The truth is, learning never ends. Generally speaking, it is true that a formal education and the resulting qualifications are important in securing good jobs; jobs that allow you to excel, earn more and perhaps become more successful in our chosen career. But going to school is only one type of learning. All throughout your life, you’re learning in many ways. All these experiences shape and grow you into the person that you are today.

                  There are many opportunities to further your knowledge and develop the skills you need throughout life. Knowledge can be acquired and skill-sets can be developed anywhere. However, lifelong learning is about creating and maintaining a positive attitude to learning both for personal and professional development.

                  Many people overlook the fact that learning can take place anywhere and in many forms. Most would tend to think of learning as the years spent in a learning institute, which occurs mostly in their younger days. And once you go out into the working world, your ‘learning’ ends.

                  This is not how it has to be–in fact, lifelong learning is a gift that keeps on giving.

                  The Importance of Lifelong Learning

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                  Why is it important to become a lifelong learner?

                  A lifelong learner is motivated to learn and develop because they want to; it is a deliberate and voluntary act. Lifelong learning can enhance our understanding of the world around us, provide us with more and better opportunities, and improve our quality of life.

                  You’ll Remain Relevant in the Workplace

                  With advancements in society today, the human life expectancy continues to increase, which means more people are also retiring at a later age. So no matter what stage of life you’re in, being a lifelong learner brings its own rewards. It means we can get more personal satisfaction from our lives and jobs as we understand more about who we are and what we do.

                  This can lead to better results and a more rewarding working day in turn. Whether it’s for advancing your career, a personal interest or wanting to pursue new dreams, learning automatically pushes you forward towards progress and enhances your wellbeing.

                  You’ll Increase Your Earning Potential

                  From a financial point of view, a more highly skilled and knowledgeable worker is an asset to any company. This also leads to faster promotion with associated salary increases.

                  Someone who can offer more expertise will be of more value not just to employers but also to customers. Expertise is also, often, a key quality of an effective leader.

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                  And since you’ll constantly be accumulating knowledge, you’ll have an edge on those who don’t value lifelong learning and can’t bring as much to the table. Your extra knowledge will translate into transferable skills, which means you’ll always be primed to blow the competition out of the water.

                  Learning Gives You Options

                  Of course, one of the most rewarding reasons for continuous learning, is that it gives you options! Successfully changing career path in mid-life and spending time informally developing expertise is more common than ever, especially during rapidly changing market conditions.

                  Whatever your age, it’s never too late to start fresh in life. When you start educating yourself and exposing yourself to new knowledge and information, you widen your opportunities. This will allow you to do more than what you may currently be doing, or give you a way out if you’re not happy or fulfilled with where you’re at now.

                  Our economy is shifting increasingly towards short-term and part-time contracts with more flexible work-patterns. We have to adapt to changes going on in the work-world, make more of ourselves by stepping out of our comfort zones, and break the false ideas about our potential and how we believe life is going.

                  Gain More with Cornerstone Skills

                  You may be well into your career, but feel like somehow, something is still missing. Or maybe you’re not entirely happy with where you’re at in your career path and feel it’s time to reflect and perhaps do something new. Or you might be thinking of retiring soon, and thinking about next steps after retirement.

                  The learning never needs to stop!

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                  This can be your chance to go after a dream or interest that you’ve always had (but never had the opportunity, or time, to pursue). This could finally be the time for you to create the change that you know you should have made ages ago.

                  Why not take the first step to learn about 7 important Cornerstone Skills, which will help take your life to the next stage?

                  Whatever situation you’re in, having these 7 Cornerstone Skills will no doubt equip you to tackle the challenges of life much more efficiently. Don’t let age, your limitations or a comfort zone stop you from seeking greater rewards and self-improvement.

                  Transformation and change is in your hands–you have the power to make big things happen, and we can help teach you the skills. Don’t let life pass you by! It’s time to pursue a fulfilling and happy life.

                  Featured photo credit: Joseph Chan via unsplash.com

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