Advertising
Advertising

Feeling Hectic to Manage Across Different Email Accounts? Use “Alto” to Gather and Organise Them All At One Place

Feeling Hectic to Manage Across Different Email Accounts? Use “Alto” to Gather and Organise Them All At One Place

Many of us have more than one email account. If you have a desk job, you probably have to manage a work email as well as your personal email. Or maybe you’re in school, so you have an “.edu” email address as well as an older personal one. Perhaps you juggle several jobs, plus school, so you have three or more accounts.

Whatever the reason, it’s hard to stay on top of many email accounts at once, especially when we need to reference a particular email and can’t remember which address it was sent to! What’s more, it’s unfortunately easy for an important email or two to slip through the cracks.

Gather and Manage all your email accounts at one place

Enter Alto. Made by AOL, Alto works with any email provider, including Gmail, Outlook, Yahoo, AOL Mail, Exchange, and more. With this highly-rated app, you can stay completely on top of all of your accounts, and make sure to respond to every important message: from friends, family, your boss, colleagues, and customers.

Advertising

    Connect all of your accounts to Alto, and the app will place all the emails you receive into a single inbox. As Alto’s general manager writes, “Alto lets you add all your different accounts, but aggregates all the important time-sensitive and location-sensitive stuff in a way that lets the user get to it easily.”

    All the upcoming events come at the top of your inbox

    Additional features make Alto even more useful than putting emails in a single place. One of the more helpful features is the Dashboard (see above). Alto will automatically generate cards and place them at the top of your inbox: recent charges, flight info, package tracking information, or upcoming meetings. What Dashboard does is automatically aggregate this information into a single location. This is a far cry from digging through emails in the airport, half an hour before your flight, with several open tabs.

    Advertising

        Visualise your emails so you can read and search based on media attachments

        Alto also immediately filters and organizes your emails based on content, a feature called “Stacks.” So if you want to find emails with photo attachments, or all emails with file attachments, all of those are grouped together into individual stacks. You can even personalize stacks based on the categories most useful to you, such as “starred” or “unread” emails.

        Advertising

          When composing emails within Alto, you can choose which email address you’d like to send it from. If you allow the app to access your contacts, you should have no trouble pulling up addresses of people who you frequently send messages to. A beautiful and intuitive interface makes Alto a pleasure to use. It’s easy to switch between the “All Accounts” inbox and your individual ones: using the mobile app, you can just swipe left and right between them.

          You can also access your calendars (Google, Outlook, etc.), weather, email archives, and more within the app for all-in-one easy access. Integration with Slack and Amazon Echo make it easy to seamlessly connect work and home life.

          Available on Google Play for Android, iTunes for iPhones or iPods, and for your web broswer, you can download Alto immediately for free. Try it out and see how streamlined you can make your life!

          Advertising

          Featured photo credit: Rawpixel via unsplash.com

          More by this author

          Brian Lee

          Chief of Product Management at Lifehack

          7 Best Project Management Apps to Boost Productivity How to Set Ambitious Career Goals (With Examples) How to Answer Behavioral Based Interview Questions Smartly 100 Incredible Life Hacks That Make Life So Much Easier 10 Best New Products That People Don’t Know About

          Trending in Smartcut

          1 11 Reasons Why We Fail to Achieve Our Goals 2 How Not to Feel Overwhelmed at Work & Take Control of Your Day 3 How to Set Goals in Life to Achieve the Success You Want 4 15 Performance Goals For Delivering Uncommon Results At Work 5 15 Ways to Set Professional Goals (Examples Included)

          Read Next

          Advertising
          Advertising
          Advertising

          Last Updated on July 13, 2020

          How Not to Feel Overwhelmed at Work & Take Control of Your Day

          How Not to Feel Overwhelmed at Work & Take Control of Your Day

          Overwhelm is a pernicious state largely caused by the ever-increasing demands on our time and the distractions that exist all around us. It creeps up on us and can, in its extreme form, leave us feeling anxious, stressed and exhausted.

          If you’re feeling overwhelmed at work, here are 6 strategies you can follow that will reduce the feeling of overwhelm; leaving you calmer, in control and a lot less stressed.

          1. Write Everything down to Offload Your Mind

          The first thing you can do when you begin to feel overwhelmed is to write everything down that is on your mind.

          Often people just write down all the things they think they have to do. This does help, but a more effective way to reduce overwhelm is to also write down everything that’s on your mind.

          For example, you may have had an argument with your colleague or a loved one. If it’s on your mind write it down. A good way to do this is to draw a line down the middle of the page and title one section “things to do” and the other “what’s on my mind”.

          The act of writing all this down and getting it out of your head will begin the process of removing your feeling of overwhelm. Writing things down can really change your life.

          2. Decide How Long It Will Take to Complete Your To-Dos

          Once you have ‘emptied your head,’ go through your list and estimate how long it will take to complete each to-do.

          Advertising

          As you go through your list, you will find quite a few to-dos will only take you five or ten minutes. Others will take longer, often up to several hours.

          Do not worry about that at this stage. Just focus on estimating how long you will need to complete each task to the best of your ability. Here’s How to Cultivate a More Meaningful To Do List.

          3. Take Advantage of Parkinson’s Law

          Now here’s a little trick I learned a long time ago. Parkinson’s Law states that work will fill the time you have available to complete it, and us humans are terrible at estimating how long something will take:((Odhable: Genesis of Parkinson’s Law))

            This is why many people are always late. They think it will only take them thirty minutes to drive across town when previous experience has taught them it usually takes forty-five minutes to do so because traffic is often bad but they stick to the belief it will only take thirty minutes. It’s more wishful thinking than good judgment.

            We can use Parkinson’s Law to our advantage. If you have estimated that to write five emails that desperately need a reply to be ninety minutes, then reduce it down to one hour. Likewise, if you have estimated it will take you three hours to prepare your upcoming presentation, reduce it down to two hours.

            Reducing the time you estimate something will take gives you two advantages. The first is you get your work done quicker, obviously. The second is you put yourself under a little time pressure and in doing so you reduce the likelihood you will be distracted or allow yourself to procrastinate.

            Advertising

            When we overestimate how long something will take, subconsciously our brains know we have plenty of time and so it plays tricks on us and we end up checking reviews of the Apple Watch 4 or allow our colleagues to interrupt us with the latest office gossip.

            Applying a little time pressure prevents this from happening and we get more focused and more work done.

            4. Use the Power of Your Calendar

            Once you have your time estimates done, open up your calendar and schedule your to-dos. Go through your to-dos and schedule time on your calendar for doing those tasks. Group tasks up into similar tasks.

            For emails that need attention on your to-do list, schedule time on your calendar to deal with all your emails at once. Likewise, if you have a report to write or a presentation to prepare, add these to your calendar using your estimated time as a guide for how long each will take.

            Seeing these items on your calendar eases your mind because you know you have allocated time to get them done and you no longer feel you have no time. Grouping similar tasks together keeps you in a focused state longer and it’s amazing how much work you get done when you do this.

            5. Make Decisions

            For those things you wrote down that are on your mind but are not tasks, make a decision about what you will do with each one. These things are on your mind because you have not made a decision about them.

            If you have an issue with a colleague, a friend or a loved one, take a little time to think about what would be the best way to resolve the problem. More often than not just talking with the person involved will clear the air and resolve the problem.

            Advertising

            If it is a more serious issue, then decide how best to deal with it. Talk to your boss, a colleague and get advice.

            Whatever you do, do not allow it to fester. Ignoring the problem will not make it go away. You need to make a decision to deal with it and the sooner you do so the sooner the problem will be resolved. (You can take a look at this guide on How To Make Good Decisions All The Time.)

            I remember long ago, when I was in my early twenties and had gone mad with my newly acquired credit cards. I discovered I didn’t have the money to pay my monthly bills. I worried about it for days, got stressed and really didn’t know what to do. Eventually, I told a good friend of mine of the problem. He suggested I called the credit card company to explain my problem. The next day, I plucked up the courage to call the company, explained my problem and the wonderful person the other end listened and then suggested I paid a smaller amount for a couple of months.

            This one phone call took no more than ten minutes to make, yet it solved my problem and took away a lot of the stress I was feeling at the time. I learned two very valuable lessons from that experience:

            The first, don’t go mad with newly acquired credit cards! And the second, there’s always a solution to every problem if you just talk to the right person.

            6. Take Some Form of Action

            Because overwhelm is something that creeps up on us, once we feel overwhelmed (and stressed as the two often go together), the key is to take some form of action.

            The act of writing everything down that is bothering you and causing you to feel overwhelmed is a great place to start. Being able to see what it is that is bothering you in a list form, no matter how long that list is, eases the mind. You have externalized it.

            Advertising

            It also means rather than these worries floating around in a jumbled mess inside your head, they are now visible and you can make decisions easier about what to do about them. Often it could be asking a colleague for a little help, or it could be you see you need to allocate some focused time to get the work done. The important thing is you make a decision on what to do next.

            Overwhelm is not always caused by a feeling of having a lack of time or too much work, it can also be caused by avoiding a decision about what to do next.

            The Bottom Line

            Make a decision, even if it is to just talk to someone about what to do next. Making a decision about how you will resolve something on its own will reduce your feelings of overwhelm and start you down the path to a resolution one way or another.

            When you follow these strategies to can say goodbye to your overwhelm and gain much more control over your day.

            More Tips for Reducing Work Stress

            Featured photo credit: Andrei Lazarev via unsplash.com

            Read Next