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Productivity Lessons from the Giants: Zuckerberg, Gates, Nadella, and Buffett

Productivity Lessons from the Giants: Zuckerberg, Gates, Nadella, and Buffett

Being productive is more than just sitting at a desk and working. We’re at an age where everyone is more reachable than ever, but this comes with a risk of losing focus and concentrating on the wrong things at the wrong time.

There is a difference between effectiveness, efficiency and productivity, with the focus for most working individuals and companies, on the latter.[1]

This is no coincidence, some of the world’s most influential people got to where they are by developing, maintaining, and improving productivity. High achievers like Mark Zuckerberg, Bill Gates, Satya Nadella and Warren Buffett master the following skills to always stay productive to get what they want.

1. Make Every Communication Count

Communication can be a block to productivity. Devoting energy in the wrong place leads to time being wasted.

Co-founder of Microsoft, Bill Gates for example, is an advocate of communicating by email. And being a self-proclaimed master of emails is also one way business magnate Elon Musk stays productive; in his own words claiming the reason for this is, I’m very good at email.[2]

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Minimizing communication by phone or through meetings frees up time to concentrate on more imperative issues. So until email is eliminated altogether, messages can be deferred and thus allow you take control of your own schedule.[3]

2. Optimize at Every Opportunity

Musk also advocates constantly questioning your productivity.[4] Ask yourself how you could do something more efficiently or better use your time daily for as many scheduled events, meetings, and projects as possible.

This idea of optimizing your time and work also runs true for Mark Zuckerberg, CEO of Facebook, who likes to keep things simple. He eliminates the mundane, or in his own words, “silly or frivolous” decisions in life, which allows him to concentrate on his work and to be as productive as possible. One apparent example of this simplicity is his go-to grey t-shirt and jeans work outfit which he wears every day. Find out more about how keeping things simple leads to better decisions: Make Better Decisions by Knowing How Decision Fatigue Works

And he’s not the only one – the late Steve Jobs famously wore almost solely black turtlenecks, Albert Einstein was known for wearing the same grey suit and having unkempt hair, and you’ll only see Obama in either grey or black suits. Check out Why Highly Successful People Wear The Same Thing Every Day

Finding the most simple and optimized way of completing tasks and projects means energy spent on something trivial, can be retargeted towards more important decision for your business.

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This is also applicable to getting the simple things done first. This way, smaller tasks and decisions aren’t a distraction from tackling the bigger ones. Here’s how to master your tasks in a productive way: How to Adjust the Task, Change Your Mood, and Boost Productivity

3. Bust Multi-tasking

Studies have shown that the brain doesn’t do things simultaneously, but rather switches between tasks. The implications for productivity means that rather than focusing on many things at a time, we are spending energy and brain-power on the action of switching from one task to another. If you still think that you can multi-task, read this: Why the Brain Can’t Do Two Things at the Same Time

Eliminating multi-tasking can therefore increase productivity. Being in the moment and concentrating on one specific task will allow you to complete it without agonizing about what’s going to happen later in the day, or in the next meeting.

One way of doing this is by delegating and collaborating with others. Microsoft’s Satya Nadella announced in 2014,[5] that the company will

“reinvent productivity to empower every person and every organization on the planet to do more and achieve more.”

With such a vast number of apps and services allowing for collaboration through video conferences, remote meetings, and even augmented and virtual reality, making use of these technologies (albeit almost exclusively those by Microsoft), helps the likes of Nadella stay productive.[6]

4. Stick to One Thing and Master It

Writing about Bill Gates, author Cal Newport recently argued that distractions minimize the impact of our work as well as our overall potential.[7] In a process, he refers to as deep working, the idea is that we can successfully maximize impact by spending a dedicated amount of time (even just an hour or two) working with urgency and eliminating all distractions.[8]

In fact, it is this ability to meticulously dedicate focus to one task at a time, that allowed Bill Gates to found a billion-dollar business in just a couple of months.

Another way of perfecting the art of focus comes from American business magnate Warren Buffett, who uses a 3-step productivity strategy (also known as the ‘two list’ strategy) to help his employees.

  • Step 1 – Make a list of twenty-five goals (these could be career goals, goals for a particular project, or even general goals for a specific week or month).
  • Step 2 – Review the list, highlighting the five most important goals, and then separating these on to a new, separate list. These are your ‘Top 5’.
  • Step 3 – Focus on achieving items from the ‘Top 5’ list first, disregarding the rest of the written goals until they are completed.

In this strategy, Buffett argues the focus should be on the ‘top 5’ list, treating the remaining twenty goals as a distraction.

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Focusing on a smaller number of important goals first allows for a more manageable and thereby achievable way of working. As a result, you can set your own schedule and take control of your time.

Learn how Buffett prioritizes his life goals here: Most People End up Being Average Because They Don’t Keep This List

It’s Easier Than Ever to Get Things Done Fast

We live in an age where we no longer need to initiate an action or conversation to get the information we need. AI is moving into our workplace, and various Apps and services are now integrating features that predict our next step and optimize, prioritize, and multitask for us, which ultimately leaves us more time and brain-space to be as productive as possible.

It’s essential for everyone of us to identify our own priority, stick to it and minimize all distractions to achieve what we want most.

Reference

More by this author

Eran Abramson

Marketing at Knowmail

Productivity Lessons from the Giants: Zuckerberg, Gates, Nadella, and Buffett The Power of Mind Map: Get More Things Done & Make Creativity Easy

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Last Updated on February 19, 2020

11 Google Chrome Apps & Features for Getting More Done with Less Effort

11 Google Chrome Apps & Features for Getting More Done with Less Effort

In today’s fast-paced and never-ending busy world, we are overwhelmed by tasks that need to be completed by tight deadlines. With so much technology it is difficult to find the right tools to help boost our efficiency. And, many tools get obsolete so its essential to stay up-to-date to know when you will have to make adjustments to these tools. Independently of where you work, there’s a good chance that you have to be working on a PC or a laptop.

Do you are feel like you do not have enough time, or cannot accomplish much as of late? It is recommended to take a step back and look at the big picture. Also, you want to explore new and innovative ways to improve productivity.

In this article, I outline 11 features and apps within the Chrome browser that can help you do just that.

Minimizing Tabs

Let’s face it we all have more than a dozen tabs opened on our computers. One neat trick to still keep most of them open is to turn them into pinned tabs. On Google Chrome you can right-click the tab and select “Pin Tab” option. This turns the tab into an icon enabling you to continue multitasking.

Pinning a tab anchors the tabs on the left of your toolbar; a great benefit of the “Pin Tab” feature is that you can’t close these tabs accidentally since the “X” disappears after pinning them.

Incognito Mode

Google Chrome is a very easy-to-use and intuitive. But, Google does collect our browsing data; so to remedy this, you can use Incognito Mode. This feature does not keep your browsing or download history. You can enable or access it in three different ways:

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  1. Press Ctrl/Command+shift+N
  2. Select File Menu and choose New Incognito Window
  3. Download extension New Incognito Window

This feature is very handy if you’d rather not have your browsing history stored and utilized for future advertisement or suggested pages.

Save Webpages as PDF Files

Have you ever browsed interesting or important information and then forgot to bookmark or save it in “favorites”, making it impossible to find again? Chances are you have done this on a number of occasions.

Thankfully, there is an easy solution. You can save webpages as PDF files. On your keyboard, press control/command+p and you will be able to save webpages as PDFs.

Open Recently-closed Tabs

Ever had dozens of tabs opened and all of a sudden your browser shuts down? It has probably happened to all of us. You can easily recover all of your tabs using two approaches. Don’t panic if this happens because there is a workaround and solution for it.

One is by pressing Ctrl/CMD+Shift+T.

The other approach is to click on the three vertical dots on your browser and hover over “History”.

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Solve Mathematical Problems

Google’s Chrome browser doesn’t just search for relevant and updated information. It is also capable of performing some mathematical problems. Within the omnibox (Chrome’s address or URL bar), you can perform mathematical exercises.

For example, if you are struggling with percentages you can search 20 percent of x amount and it will instantly provide a result. Pretty handy, right?!

Play Media Files

Are you frequently met with difficulties when playing or watch a video files? Well, once again Chrome comes to the rescue. You can can listen or play videos from all sorts of movie or music files (mp3, mp4, .mov, .mkv, .ogv, .webm, .wav, etc.) by simply dragging the file into the search bar.

In addition, you can view images, PDF files and Microsoft Office files, too.

Navigate Swiftly Between Tabs

With all of those tabs opened comes great navigation responsibilities. Rather than clicking through every tab, you can use shortcut keys like Ctrl+Tab to navigate all of the different tabs. Also, you are able to navigate to the first tab by pressing Ctrl-1, Ctrl-2, and so on. If you want to switch to the very last tab, press Ctrl-9.

Stay Focus(e)d

Computers nowadays have awesome capabilities.

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Sometimes we like to get work done, but let’s face it, we’re all human. We sometimes procrastinate by visiting a website we really like, or maybe take a break with watching a flick on Netflix, a video on YouTube or browsing Facebook.

With Chrome’s StayFocusd extension, you can truly stay focused and get more done in less time.

This extension naturally helps you stay more productive by limiting the amount of time you spend on websites. You can set the time and it will automatically block those sites after a certain period.

Grammarly for Editing

Grammarly is a must have, and it’s really a complete powerhouse. Grammarly helps you check your grammar and spelling for everything you write online.

You can use it professionally or as a student, which will make the editing process much easier and more efficient. Furthermore, it can automatically check for typos when you send an email, type a Tweet, or post a Facebook comment. It’s like having your own personal copyeditor!

Loom

There are times that words in an email or written text in a chat app will just not convey the right meaning.

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There is a saying that a picture is worth a thousand words. Well, the same is true of videos.

With Loom, you can capture, narrate and immediately share video recordings of your screen, which will help coworkers understand issues you are facing, or to easily convey an explanation on screen. Plus, with video you will be able to easily walk people through a process, and you can use it to create simple how-to videos.

Chrome Calendar Extension

No matter what your level of responsibility is at your job, Google Calendar is another essential resource to have at your fingertips.

Specifically, you can have this extension added as an icon in the toolbar of your browser, which I highly recommend. Once you add the extension to your browser, you can check for upcoming events with a single click without leaving your current page.

Final Thoughts

Google Chrome has definitely evolved from its inception. As you can see you have a very powerful tool that comes as a free installation and is loaded with dozens of capabilities. The above listed Chrome apps can resolve some of the most common obstacles to your time management and productivity.

Featured photo credit: Benjamin Dada via unsplash.com

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