Procrastination is in a human’s biological makeup. Thanks to our limbic system, the neurological powerhouse that controls our emotions and memory, we are inclined to feel before we think. To avoid experiencing negative feelings, we keep away from tasks that may overwhelm or inconvenience us.
Because we are inclined to seek and enjoy pleasure first, we tend to give in to things that make us happy instantly. It is so instant that we don’t see a point in neglecting ourselves. But it blinds us from viewing the consequences due to procrastination — more than 3 hours go missing every single day, and about 55 days — almost 2 months are lost every year.
It All Comes down to Our Emotions
The essential way to overcome procrastination is by regulating these emotions. When obligations are dreadful, they drag our feet to complete them. Most people tend to confuse work with emotional suffering because the task at hand may appear to be complicated or difficult; which can cause anxiety or despair.
The more complicated or challenging the work may be, the more challenge-averse we become. All of these negative feelings and reservations add up, making people avoid the tasks altogether to keep from experiencing suffering or negativity.
Dealing with procrastination
1. Break your tasks down
Difficult or complicated tasks tend to easily overwhelm people, causing them to lose interest in the project and faith in themselves.
The key is to make these tasks more manageable.
How do you do this? By breaking them up into smaller, digestible elements that will eventually add up to complete the big picture. This way, a lot of the strain is lifted, and you can find a little more enjoyment in your work.
Before breaking down the tasks, as a whole they appear to be time consuming and challenging. Small, manageable parts you can take action on immediately. The smaller the tasks, the easier you will find them to manage. So it’s good to break down your tasks into elements that will only take you 45 minutes or less to complete.
2. Focus on one thing at a time
Keep the big picture in mind, but keep your workload light and only focus on one small task at a time. When you commit your attention to one element at a time, you are gradually making your way towards the larger goal.
3. Acknowledge and celebrate your achievements
Since we are inclined to seek out things that bring us pleasure, small rewards can go a long way to help to satisfy our need for pleasure and positivity. Rewards give you small goals to work towards, which will help to keep you motivated. Even if you aren’t able to physically reward yourself, still celebrate the progress you’ve made along the way.
Celebrate the completion of each small step to encourage morale. Keep up momentum throughout the entire project, and tiny celebrations will help you to do just that. Expecting to see results of the task at hand immediately is unrealistic. Accomplishments are measured by the differences you have made along the way, not the end result.
Imagine holding an event at work. You must find a venue, caterer, and entertainment. You also need to come up with a theme, and decorate the venue and table settings. This is a huge project. Break it down into smaller parts. For example, maybe focus on deciding on a theme first.
When you’ve completed that, give yourself a small break as a reward before moving on to the next part. One thing at a time and reward yourself to stay motivated. Then the big project will not overwhelm you.
4. Don’t be too hard on yourself
If you have a long history of procrastination, you should stop beating yourself about it. Accepting yourself the way you are can go a long way in eliminating negative self-talk, thus reducing the chances of procrastination.
Start paying attention to the way you talk to yourself. Instead of using phrases such as “have to” or “need to”, consider saying, “I get to” or “I choose to”. Taking ownership of your goals and work will make you feel in control of your life. Keep in mind that behind every word, there’s a thought. And thoughts are things.
5. Eliminate distractions
Distractions are among the biggest killers of productivity. And the leading cause of procrastination. Most people have gotten used to distractions in their environment that they actively look for small and large disruptions during the workday.
You can set yourself up for success by taking the time to identify key distractions and avoid them. For instance, if a family member or friend is always texting or calling you during the workday, you should consider silencing your phone for a couple of hours.
If your computer is always popping email and social media notifications, consider turning the notifications off. Find a quiet place to work and block all kinds of distractions to get things done.
6. Tackle things right now
When you keep postponing things, they will eventually pile up and overwhelm you. If you don’t want this to happen, try tackling your tasks at the moment. You can bundle up small tasks such as sending emails and making phone calls so that you can take care of them at a go.
Set an hour aside every day and commit to tackling small tasks so that they don’t stress you out in the long run. Setting clear goals and intentions every week will help you know exactly what is supposed to be done. Creating a schedule and having a clear plan is one of the best ways to deal with procrastination.
7. Say No to reduce your workload
Most frequent procrastinators say yes to almost everything. Saying yes to everything will make you spread yourself too thin. And you’ll end up pushing things off. To have more time for your most important tasks at work, yourself, and your loved ones, you need to learn to say no. Say no to tasks and projects that don’t align with your goals. If you have to do everything, consider delegating a couple of tasks to a capable team so that you can find time to plan, work and relax.
8. Promise someone you respect
Most of the time, you make promises to yourself but you end up breaking them. You can avoid this by promising someone you respect that you’ll complete your tasks at a specified time. When you promise someone you respect, they’ll hold you accountable for the tasks that you procrastinate on.
9. Identify activities that make you productive
Do you need to create an outline before you start working? Is there a song that inspires you to take the next step? Do you generate brilliant ideas after taking an afternoon nap? You need to find out the practices that boost your productivity and integrate them into your schedule. Working on tasks that you are passionate about can help you feel more positive and energized.
10. Try mindfulness techniques
Chronic procrastinators usually experience increased stress and anxiety. To address anxious thoughts and healthily reframe them, you should try mindfulness techniques such as meditation. It’s one of the best ways to calm your mind and work with intention.
Dealing with dreadful tasks
What if no matter how small or big the task is, it’s still dreadful? No job is perfect. You will always at some point find yourself faced with tedious and uninteresting tasks that you must complete. Sometimes you just need to suck it up and push through.
To stay motivated, plan to complete positive tasks along with the negative ones. This will regulate your emotions, and ensure that you don’t only do the things that you “feel like” doing. Always remember to keep your eye on the big picture, which will give meaning to all of your tasks (even the tedious ones).
When you alter your attitude towards your obligations, it will make the tasks seem less tedious. It takes a lot of practice and reinforcement, but eventually it will change your work ethic.
Numerous research studies suggest that procrastination is a problem of managing emotions. However, most people think that it’s a time management issue. Poor time management is but a symptom of the problem; not the problem itself.
Emotions influence how people feel. And this affects how they behave. People procrastinate for a wide range of reasons such as frustration, fear of failure, anxiety, and self-doubt. By putting the tips that we’ve discussed into practical use, you’ll gradually gain control over your emotions, thoughts, and life.
Learn more tips about how to stop procrastinating: What Is Procrastination and How to Stop It (The Complete Guide)
Featured photo credit: Kyle Glenn via unsplash.com