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How to Do What You Don’t Want to Do (but Have to Do Anyway)

How to Do What You Don’t Want to Do (but Have to Do Anyway)

Do you feel like your chores are piling up around you? Whether you’re inundated with housework, or you have a growing list of nagging tasks to complete at work, you are probably overwhelmed and frustrated. We’ve all been there, and we’ve all balked at completing these menial jobs.

As much as we’d rather go on an adventure or tackle that exciting work project, everybody has to spend time doing things they don’t enjoy. Your productivity and happiness is at stake if you can’t clear minor tasks out of the way. Most of these jobs take no longer than a few minutes to complete, but they can compound into a mountain of work if left unattended. It doesn’t have to be this way.

Every exciting work includes some tedious tasks, it’s inevitable.

Regardless of how your chores make you feel, you still have to do them. Having a negative view of your duties sets you up for failure. Instead of thinking of them with disdain, turn to them with gratitude. Even the most exciting assignments at work come with a certain amount of administrative baggage.

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Know that hacking through the red tape, filling out the forms, and answering your emails is just a means to get to the work that you enjoy. Envision how much more productive, healthy, and happy you will be if you keep up with your chores.

To accomplish things you don’t feel like doing, plan your tasks with strategies.

Balance your day.

Use the Pomodoro technique to maximize your time without burning yourself out. Start by establishing your to-do list and grouping similar items on your list. Then, work for a solid 25 minutes on your first task or set of tasks. Take five minutes to recharge your batteries, and repeat the pattern. After you have worked for four 25-minute intervals, take a 20-minute break.[1] By working this way, you spend about 75% of your time on task and 25% at rest.

Make routine tasks automatic.

Forwarding your emails to a single address can keep you from having to open several email services. Most email services also give you the option to set up filters to automatically sort your messages. If you generate the same types of documents or messages over and over, come up with a standard template. You can still customize your work, but it is a lot easier to change a few details in your message than it is to reinvent the wheel every day. Automating processes such as paying your bills and refilling your prescriptions means that you won’t have to spend your lunch break doing tedious tasks.[2]

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Make chores part of your schedule.

Block out time for them the same way you set aside time for appointments. Incorporate practices like the “One Touch Rule” to save time.[3] This rule requires you to take care of items right away so that you only handle them one time. For example, instead of throwing junk mail into a pile on your desk, throw it in the trash right away.

Do the things that require the most effort first.

Knock out your most challenging work early in the day. These might be things that require the greatest amount of creativity, or they could be the chores that you hate doing the most. You are less likely to experience decision fatigue[4] early in the day, and your levels of self-control will be higher.[5] You don’t want to spend all day dreading a task and then be too exhausted to complete it.

Complete tasks in batches.

When you tackle similar and related tasks in the same block of time, you will be able to complete them more quickly. Have a portion of your day set up specifically for making phone calls or completing orders. Designate times to check your email, and silence unnecessary notifications. Multitasking is rarely as effective as sustained focus on a single task.[6]

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Turn completing chores into a game and reward yourself.

Think about things that make you happy and try to connect your chores to them. If it’s a vacation that you crave, agree to put a few dollars in the travel fund for each day that you clear all the items out of your incoming and outgoing files. You not only get the benefit of thinking about that vacation, but you also turn completing your chores into a game.[7]

Ask for help when necessary.

Depending on your position, you may be able to get some additional help with those chores. It is often less expensive to enlist an experienced helper than it is to waste valuable time trying to teach yourself how to do everything well.[8] Even if you don’t have the power to hire an assistant, you can still have an honest discussion with your manager or coworkers if your workload is untenable.

If you want to make your chores more manageable, keep up with them.

Edward Young once said,

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“Procrastination is the thief of time.”

Putting off chores today only compounds the amount of time you’ll need to spend on them later. When you approach menial tasks with a positive attitude and complete your chores efficiently, you’ll have more time to enjoy the things you love.

Featured photo credit: Stocksnap via stocksnap.io

Reference

More by this author

Angelina Phebus

Writer, Yoga Instructor (RYT 200)

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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