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Successful Entrepreneurs’ Secret Strategies to Maximize Benefits

Successful Entrepreneurs’ Secret Strategies to Maximize Benefits

Nearly three centuries ago, Benjamin Franklin made a profound statement that every entrepreneur should live by: “When you’re finished changing, you’re finished.”

This value in this quote didn’t pass with the late genius. In the 21st Century, his advice is more relevant than ever.

Change is an inevitable part of entrepreneurship. New demographic trends, technology and other changes are constantly shaping the future of your business.

Unfortunately, most companies fail to implement change. According to Tor Benrick, nearly three quarters of these efforts are unsuccessful.[1]

A number of factors contribute to these failures. Fortunately, you can execute change more effectively by choosing the right change management models.

Overview of Top Change Management Models

Many change management models have emerged over the years. They include:

  • The Unfreeze-Change-Refreeze Model. This model focuses on the fact that certain customs and processes are built into the organization. Before change can take place, the organization must open itself up to the concept of change.
  • Kotter’s 8-Step Model of Change. This model focuses on setting short-term goals and creating a sense of urgency to every member of the team.
  • Bridge’s Transitional Model. The Bridge’s Transitional Model focuses on the impact change and complacency have on the organization and individuals within it. While this model can’t be implemented on its own, it is a great complement to other change management models.
  • Prosci ADKAR Model. This is an incremental, individualized process that all employees must embrace. Each individual sets their own objectives to make change more flexible.
  • Virginia Satir Change Process. The Virginia Satir Change Process is a more holistic change management model that focuses on the impact on individuals and helps them welcome new change.

Each of these models has its own benefits and drawbacks. Organizations should be aware of all of them and use them to their fullest advantage.

Which Is Best for Your Company?

Several change management models have gained acceptance over the past century. While these models all serve important purposes, some are better suited for specific business goals.

It is important to understand the merits of different change management models and know when to apply them. Here is an overview of some of the most widely used.

1. Unfreeze-Change-Refreeze Model: Break Resistance

In the 1940s, German-American psychologist Kurt Lewin developed the Unfreeze-Change-Refreeze model,[2] which remains one of the most widely used change management models to this day.

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Lewin recognized that humans are ambivalent about change. They may recognize the benefits change brings, but fear of the unknown can halt efforts to execute change.

    When is it most effective?

    The Unfreeze-Change-Refreeze model focuses on breaking their resistance to change. In order to accomplish this, leaders must provide a motivation to venture out of their comfort zones. Tai Lopez [3] states that motivation can come in different forms: higher compensation, better working conditions and promise of future praise are all commonly used.

    Once employees are given the motivation to embrace change, the process can begin. After it is completed, the change is permanently accepted as part of the company structure.

    When is it less effective?

    Negative motivators are less effective, such as threats of termination for failing to accept change. However, there may be instances where fear needs to be used, such as dealing with particularly stubborn employees during a crisis. As a rule of thumb, positive motivational strategies should be used whenever possible.

    While the Unfreeze-Change-Refreeze model is undoubtedly effective, it has one key downside: it takes a long time to execute. Leaders need to gradually encourage employees to come around to the inevitable.

    2. Kotter’s 8-Step Model of Change: A Collaborative Effort

    John Paul Kotter, the Konosuke Matsushita Professor of Leadership, Emeritus, for the Harvard Business School, has been one of the leading organizational change researchers for 45 years. One of his most ground-breaking accomplishments was the development of Kotter’s 8-Step Model of Change.

    This model is more detailed than Lewin’s. It relies on the following steps:

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    • Communicating the urgent need for change
    • Developing the coalition to guide change
    • Formulating the vision
    • Communicating the vision
    • Empowering employees and delegating duties to execute change
    • Setting short-term goals
    • Consolidating gains and setting longer-term goals
    • Ingraining new changes into the company culture

      When is it most effective?

      For many organizations, the advantage this model has over the Unfreeze-Change-Refreeze model is that it makes change a collaborative process. For companies that strive to foster a sense of inclusiveness and mutual accountability, this is a better model.

      Alberto Irace, CEO of Acea, has heavily praised Kotter’s system.[4]

      These results and initiatives have an extraordinary and immense value, because it contributes not only to the spirit of the participants, but it also shows with evidence and tangible clarity that this dual system is for us reachable and doable and is dependent on the desire, curiosity, interest and passion that each of us can bring to his or her daily work.

      When is it less effective?

      However, it is still one of the top-down change management models, so it may not be participative enough for smaller companies. The nature of small companies which employees tend to take multiple responsibilities and are more familiar with the entire operation of the business renders the process of communicating the change and vision quite nonsense.

      3. Bridge’s Transitional Model: Let go, comply and accept

      Bridge’s Transitional Model focuses more heavily on the impact change and complacency have on the individuals within the company. While it isn’t a stand-alone model for driving change, it is a great tool to be used in conjunction with other models. The model is 3-stage which can be summarized by the diagram below:

        The first phase involves ending, losing and letting go. These happen when people are forced to experience a change unwillingly and to let go of something they have been comfortable with.

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        The second phase involves the neutral emotion. People at this stage are trying hard to cope with the change and cause some emotional ups and downs.

        The third phase involves a new beginning. At this stage, people have fully adapted to the changes and start developing skills around the change.

        When is it most effective?

        It requires entrepreneurs to get input from their employees through every stage of the process, thereby getting them to buy into it, so this model is ideal for smaller companies with more participative leadership styles.

        When is it less effective?

        As the focus of the model is on transition and how to cope with it smoothly, this model alone is ineffective in change management. Most usually, it is best employed with another change management to ensure the harmonious transition.

        4. Prosci ADKAR Model: Incremental steps-oriented

        The Prosci ADKAR Model is a goal-oriented approach to change-management. It requires businesses and individuals to setup incremental steps.

        One of the unique things about the Prosci ADKAR Model is the focus on individual change and organizational change. By helping individuals set their own goals, they can often foster change better. However, individual goals need to be sync with the direction of the company.

          When is it most effective?

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          The feature that it magnifies the potential pros and cons can be a confidence boost for employees to work harder for the change. While most companies fail their attempts to change due to their focus on the method employed, this model shifts the focus to maximize the contribution of employees.

          When is it less effective?

          While the model emphasizes the emotional aspect of human involvement in change, it actually doesn’t give a very concrete explanation on how to implement it. Also it mentions quite less about the actual management method.

          5. Virginia Satir Change Process: Embrace negativity

          Developed by a leading family therapy researcher, the Virginia Satir Change Process focuses on four stages:

          • Coming to terms with the problems of the status-quo
          • Recognizing the need to address new change into the process
          • Embracing chaos
          • Using chaos to inspire new ideas

            When is it most effective?

            The good thing about this model is that it forces people to embrace the stressfulness of change, rather than resisting it. Learning to properly handle the negativity can facilitate the change process.

            When is it less effective?

            Despite encouragement on the acceptance of the potential negative emotions arisen from changes, the model does not provide actual solution on how to deal with the problem.

            Review Your Business and Choose the One That Fits It Most

            Many different change management models have been developed over the years. They all have their benefits, but there are a variety of things you need to keep in mind before choosing one. The size of your company and the level of autonomy in your leadership style are the two biggest factors that need to be taken into consideration.

            Reference

            [1] Tor Benrick: Barriers to Organizational Change
            [2] MindTools: Lewin’s Change Management Model)
            [3] Linkedln: Tai Lopez
            [4] Kotter International: The 8-Step Process for Leading Change

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            Last Updated on February 17, 2021

            50 Ways to Increase Productivity and Achieve More in Less Time

            50 Ways to Increase Productivity and Achieve More in Less Time

            If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

            No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

            Here are 50 ways to increase productivity and add hours to your day.

            1. Set a Timer

            Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

            In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

            2. Eliminate All Distractions

            Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

            You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

            3. Listen to Music That Boosts Productivity

            Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

            Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

            Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

            4. Find Meaning in What You Do (And Love What You Do)

            Enjoying what you do is the ultimate way to increase your productivity.

            If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

            5. Prioritize your tasks ahead of time.

            By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

            Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

            6. Batch Similar Tasks into a Single Batch.

            Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

            7. Complete Your Most Dreaded Tasks First Thing in the Morning.

            Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

            Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

            Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

            8. Reward Yourself for Finishing a Big Task

            To stay motivated for whatever you do, reward yourself every now and then.

            Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

            Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

            9. Don’t Multitask

            Research has shown that multitasking is not productive. If you think you can multitask, think again.

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            For optimum productivity, focus on one thing at a time.

            10. Step Away from the Computer

            The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

            I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

            11. Use Focus Tools

            Make good use of apps and technology to help you remove distractions.

            Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

            Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

            12. Just Start

            Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

            Once you get going, you will quickly get into a rhythm that could last for hours.

            13. Find out Your Productive Hours

            Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

            Find out when your prime time is for productivity and optimize your work schedule accordingly.

            14. Keep a Notebook and Pen on Hand at All Times

            This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

            15. Write a Blog to Chronicle Your Own Personal Development and Achievements

            The blog keeps you accountable and always working towards self improvement and personal growth.

            When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

            And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

            16. Write out a To-Do-List Each Day

            I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

            Make sure you don’t make any of these common to-do-list mistakes!

            17. Write Your Most Important Tasks and To-Dos on a Calendar.

            The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

            Learn here How to Use a Calendar to Create Time and Space.

            18. Reflect on Your Productivity Constantly

            As you go throughout your day, repeatedly ask yourself:

            “Am I currently making the best possible use of my time?”

            This one simple question can be an excellent boost to your productivity.

            19. Get up Early Before Anyone Else

            I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

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            Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

            20. Get Plenty of Sleep

            When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

            Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

            21. Exercise

            Research has shown that midday exercise boosts productivity and morale in the workplace.

            Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

            Here I have some exercises recommendations for you:

            22. Outsource as Much as Possible

            If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

            Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

            23. Set Some Exciting Goals

            Without worthy goals, you will never be motivated to get things done.

            Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

            24. Tell Other People About Your Goals

            When you tell others about your goals, you will instantly be held accountable.

            25. Listen to Podcasts

            Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

            Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

            Some recommendations for you: 11 Podcasts To Inspire Yourself

            26. Read David Allen’s best-selling book Getting Things Done

            This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

            Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

            27. Learn to Speed Read

            When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

            You can also make use of the app OutRead to help speed up your reading speed!

            28. Learn to Skip When You Read

            When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

            Learn how to make it work here: How to Read 10X Faster and Retain More

            29. Focus on Result-Oriented Activities

            Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

            We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

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            30. Take a Break

            You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

            31. Start a Polyphasic Sleep Schedule

            What is polyphasic sleep?

            Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

            While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

            32. Learn to Say “No”.

            We can’t do everything and therefore we must learn when to say no in order to save our sanity.

            Learn the Gentle Art of Saying No from Leo Babauta.

            33. Go on an Information Diet

            Most of the world lives on information overload. We must eliminate mindless Internet surfing.

            Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

            The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

            34. Organize Your Office

            The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

            Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

            35. Find a Mentor

            By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

            A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

            36. Learn Keyboard Shortcuts

            With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

            When you use keyboard shortcut, you gain 64 hours every year!

            Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

            Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

            37. Improve Your Typing Speed to Save Time

            Do you know you can save 21 days per year just by typing fast?

            You don’t really need to take some serious courses to type faster, try these typing games online:

            38. Work from Home and Avoid the Daily Commute

            If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

            Take a look at these tips to help you stay productive while working from home:

            How to Work from Home and Stay Ultra-Productive

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            39. Get Rid of Time Wasters

            Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

            Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

            40. Plan Your Meals in Advance

            Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

            Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

            41. Cook Your Meals in Bulk

            When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

            Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

            42. Protect Yourself from Unnecessary Phone Time with Caller ID

            The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

            Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

            43. Take Shorter Showers

            This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

            44. Save the Trips to Bank by Taking Direct Deposit

            Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

            45. Auto Pay Your Bills

            How many times have you been worried about whether you missed the bills deadline?

            Auto paying your bills will save you time and eliminate late fees and increased interest rates.

            46. Shop Online

            Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

            47. Speed up your Internet With a Broadband Connection

            Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

            If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

            48. Keep up the Speed of Your Computer

            If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

            Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

            49. Turn off the TV

            The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

            For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

            Turn off the TV and you are sure to get more out of life.

            50. Use a Tivo or DVR

            This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

            So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

            More Time Management Tips

            Featured photo credit: Pexels via pexels.com

            Reference

            [1] Medical News Today: What is biphasic and polyphasic sleep?

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