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The Perfect Letter of Recommendation: Sincere, Positive & Affirming

The Perfect Letter of Recommendation: Sincere, Positive & Affirming

Writing a perfect letter of recommendation can seem intimidating, especially if you have never written one. The struggle between staying honest to yourself while trying not to destroy one’s future is always challenging. You don’t want to make things up, but you are even more unwilling to write a template-like vague, dull and unconvincing letter.

Letter of recommendation can really decide one’s future. If carefully written, the letter can help someone to stand out from the crowds of talents. Otherwise, it is more like a killing letter rather than a killer letter. Here is a complete guide to help you writer a killer recommendation letter (plus useful letter of recommendation template!)

1. Apply the standard letter format to your letter of recommendation

A letter of recommendation follows the same general rules as any other professional letters.

  • Your address should be on the top right, followed by the date
  • Below your address, on the left, have the recipient’s name and address
  • Start with a formal business greeting. For example, ‘Dear Sir or Madam’

2. Start by express your passionate praise in brief

Let the potential employer of the person you are writing for know that you believed in this person right from the start. Try not to sound overzealous; you do not want them to think it is insincere.

“Any corporation should count themselves fortunate to have an employee as determined, sharp and friendly as Mark.”

3. Show how well you know the person you are writing for

Give some concrete contexts and examples for your recommendation. Inform the reader how you met them, how long you have worked together, your experience working with them and summarise your basic qualifications.

“As MD of Media Central, I was Mark’s direct supervisor from 2007 to 2011. We worked together on several key projects together as I got to know him well, as a hardworking man.”

4. Highlight the candidate’s qualifications and past achievements

Give a clear and concise description of what the person has done, in your company. Cite their greatest achievements in their assigned departments as well as team projects. Use examples, give evidence or summarise a story of their work.

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“Mark’s enthusiasm for solving problems through media combined with his grasp of media technology, polished editorial skills and team spirit, has improved our company’s productivity in the visual and print media departments.

5. Illustrate their success and what makes them stand out through comparisons

Comparisons help the recipient to have some basis to fathom why you are recommending the candidate.

“Mark’s ability to get the job done even before the deadline, keep up with technological trends and serve diversified markets has surpassed the combined efforts of other media efforts I have witnessed during my five years at XXX LTD.”

6. Cite where and how the candidate is improving without any exaggeration

Do not set expectations for the candidates that may be almost impossible to meet. Praise them without looking plausible.

“Mark is always active in seminars, summits and complementary courses as he works hard to improve technical skills in field work.”

7. Mention their good qualities outside of work

Give a basis of their participation whether it is in the company’s sports team or voluntary work.

“Mark is also an active member of the company’s football team where he performs outstandingly.”

8. Maintain action-oriented writing

Start every paragraph with an active affirmation of the candidate’s character traits or qualities.

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Replace “I have been pleased with his ongoing work” with “Mark’s skills have drastically improved in the last couple months. His selfless attitude is inspiring.”

9. Close the letter with an affirmative tone

In few words, restate your recommendation of the candidate and invite the recipient to contact you.

“For all the above reasons, I know Mark will be of great value to your company as an addition to the team. Should you have any enquiries, I invite you to contact me at the phone number and address, above.”

10. Don’t forget to sign your name!

The most important thing it to still sound professional, at the end of it all. If the recommendation letter you are writing is to be sent to a physical address, print and sign it by hand. Otherwise, type your name and sign off.

Remember, make this person look good without putting them on the pedestal. You are putting your reputation on the line for this person, make it perfect. If you aren’t completely confident that you have covered everything in your letter, ask for feedback from an associate who may also know the candidate.

And more tips from professionals to help you write an all-rounded letter of recommendation.

It’s not ending here. We still have some wise words from some professionals in the field for you. Their expertise and experience are the perfect proof of their credibility. And it is highly advisable to listen to them before starting your letter or you may accidentally step on some traps which can be avoided.

Keep the letter of recommendation brief and concise

One-page MAX. This may seem like common sense, but can be hard if you are trying to get across a lot of accomplishments or the person has an extended CV. If you can get to the heart of the matter in one page, highlighting the person, as opposed to waxing poetic about how great they are will keep it authentic. — Brandyce Stephenson, Corporate Culture Consultant[1]

Don’t be vague, list examples to demonstrate the candidate’s qualities instead

My best advice for writing an effective letter of recommendation is to focus the writing and praise on a specific project or area of work that the person completed. Rather than the vague cliches of saying that candidate X is “hard-working, attentive, and detail-oriented”, it helps to say exactly what the person did when you were working for them and what astounded you about that particular practice. Anyone can be a “conscientious worker”, but few may have the fortitude to work long hours and late nights to achieve a goal, or the ability to instantly pick up a new program online, for example. — Jake Tully, Editor In Chief TruckDrivingJobs[2]

Mention the lasting impression

Finish your letter with a statement about how you would be “happy to hire X person again”. This firmly indicates to the hirer that you parted ways on good terms. — Jamie Stone, Human Resources Consultant, Mature Dates Online[3]

Introduce yourself in the letter as well

It may not be very obvious to the reviewer who you are and why you have the standing to recommend this person. State in the letter why you have the experience to make this judgement. So, for example, I would say: “I am a professor of medicine with 25 years of experience. I have mentored hundreds of postdoctoral fellows in a top 20 medical research center. Therefore, I have extensive experience assessing the skills of applicants at this level.” — Dr. Luz Claudio, director of training programs and author of How to Write and Publish a Scientific Paper: The Step-by-Step Guide[4]

Tailor the letter to the job sought

Familiarise yourself with the position so that you can tailor your letter to the specific requirements of the job. If the job heavily entails people management, make sure you mention a time when this person did a great job at that, even if it wasn’t their main responsibility. — Freda Francis, Human Resources Expert, Mums That Work[5]

Get personal and trigger emotions

People like to get their hearts tugged at a bit and if some one can stand someone enough to hire someone or have someone as a student and actually want to recommend them after the experience, they probably think they’re pretty good people. Opt for sincerity versus perfection. People dig it. — Joan Barrett, Freelance Writer, Joan Barrett Media[6]

Emphasise the great attitude of the person you are writing for

A great recommendation letter speaks to the candidate’s stellar attitude. I don’t always expect candidates to meet every requirement of the job as long as they have the basics down. But I do expect them to come with a great attitude and positive energy regarding tackling new challenges. You can train people on skills, but you can almost never train attitude. — Jeff Kear, Founder, Planning Pod[7]

With all these tips and suggestion, you are now capable to write a sound, convincing yet neat killer letter of recommendation. No worries for the possibility of killing now. And be prepared to be a favourite to write more in the coming future!

Featured photo credit: Flaticon via flaticon.com

Reference

[1] Brandyce Stephenson, Corporate Culture Consultant
[2] Jake Tully, Editor In Chief TruckDrivingJobs.com
[3] Jamie Stone, Human Resources Consultant, Mature Dates Online
[4] Dr. Luz Claudio, director of training programs and author of How to Write and Publish a Scientific Paper: The Step-by-Step Guide
[5] Freda Francis, Human Resources Expert, Mums That Work
[6] Joan Barrett, Freelance Writer, Joan Barrett Media
[7] Jeff Kear, Founder, Planning Pod

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Published on March 19, 2019

How Your Attitude Determines Your Success

How Your Attitude Determines Your Success


Do you remember the last time you faced a major setback–when you felt so low, that nothing seemed to make you happy? No matter how hard you tried, you just felt like the world was against you. Perhaps it was a bad relationship, or the loss of a loved one… maybe something bad happened at work? Whatever it may be, could you recall how your attitude was towards that situation?

Often when we’re caught in an unhappy situation, we feel limited and sometimes trapped. We want to get out of it as quickly as we can, but it’s never quite that simple.

Unfortunately, some people can remain in that terrible situation for weeks, months or even years; while others may come out strong and ready to start over–or continue from where they left off–fairly quickly.

So what sets these two groups apart?

The answer is their attitude.

Attitude is everything when it comes to achieving a goal, and tackling a setback or problem. 

When you’re able to have a positive mindset, you’ll be able to break free of your limitations that are holding you back.

A positive attitude also goes a long way in ensuring you come out victorious from whatever limitations that were holding you back before. It transforms not just your mental state, but your physical and emotional well being. It is the key to lasting total transformation.

Positive Attitude Brings About Positive Health 

When you’re stuck in a rut, often the first thoughts that run through your head are negative, thus your outlook likely becomes pessimistic. But, if you can transform those thoughts into more positive ones, then you’re on your way to talking yourself out of that rut, which allows you to move forward.

Of course, positive thinking doesn’t mean ignoring all the bad or unpleasant feelings altogether. It just means that you approach unpleasantness in a more positive and productive way–instead of taking everything as a victim to negative circumstances, you see it as an opportunity to learn and grow.

Be aware of self talk!

These automatic thoughts can be positive or negative. Some of your self talk comes from logic and reason, while other self talk may arise from misconceptions that you create. Others could come from external sources such as negative people around you, or messages from the media.

The key is to surround yourself with positive influences that can help turn those negative thoughts into positive, more productive actions.You’ll not only feel better about the situation, but in the long run, positive thinking can lower your levels of distress and depression and give you better coping skills during hardships.

Researchers studying the effects of positive thinking and optimism on health have also found that positive thinking may provide increased life span, better cardiovascular health and reduced risk of death from cardiovascular disease, and even greater resistance to the common cold!

It’s unclear why people who engage in positive thinking experience these health benefits, but one theory is that having a positive outlook enables you to cope better with stressful situations, which reduces the harmful health effects of stress on your body.

It’s also thought that positive and optimistic people tend to live healthier lifestyles — they get more physical activity, follow a healthier diet, and don’t smoke or drink alcohol in excess.

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Suffering is Inevitable, So It’s Best to Accept It 

Now, one thing that everyone goes through at some point, is suffering. It’s a harsh reality, yet you can’t actually avoid it. We experience suffering as the result of unhappiness, fear, anger, loss or frustration. In fact, it would be hard to even imagine the feeling of happiness if we never experienced suffering! How would we ever compare it?

So instead of wallowing in sorrow about the suffering you have endured, take the suffering as an opportunity for change. Did you get laid off from your job? Perhaps this would be a good time to re-assess your career goals.

Rather than feeling negative and stuck, use your time and energy to find opportunities which will put you ahead. With the right attitude, anything can seem possible.

This may sound crazy, but suffering is the secret to being successful! 

Here’s what I mean. It’s impossible to think of new ideas or understand new experiences without stepping outside of your comfort zone. Anyone who has met great successes has also faced many failures, as nobody wins on every try.

To propel you toward success, find a way to track your progress and to set and celebrate small benchmarks. It may be helpful to conduct a weekly review to assess where you are and acknowledge all of the small wins of the week. Every accomplishment, no matter how small, is an achievement; so, be sure to take note of them.

Tracking your progress is also a great way to find and mitigate triggers and hindrances that impede your progress. The point is, you’re making progress; even if it feels like suffering, you can see that it’s leading you to joy.

Remember, don’t compare yourself to others. Only compare yourself to who you were yesterday. Each step you make towards progress is making you a better version of you.

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Gratitude Goes a Long Way in Shaping Attitude 

Now, this may seem difficult to do when you’re already feeling down, but having gratitude is a very useful when you’re trying to navigate your way out of a setback. Being grateful for existing accomplishments and the supports in your life will help you see them more clearly, build your own confidence, and give you a better overall outlook on what your limitations really are and what you have to do to overcome them.

With a grateful attitude, you limit the damage of negative influences, and strengthen the impact of positive ones.

Being grateful, even during the toughest of times, steers your attitude towards a more positive one, allowing you to get back on your feet much more quickly. Many studies done on gratitude have shown positive results for people who practice regularly, such as improvement in relationships and in mental health. There’s even studies that show higher motivation in work settings due to a simple ‘thank you’ from managers to their subordinates.

Believe in Yourself and Your Truth

This is often easier said than done, but is also the most empowering truth to overcoming your setbacks and limitations in life.

Many people find it hard to keep a positive attitude during tough times because they lack inner confidence. They doubt their abilities because of the ‘failure’ that they’re experiencing, and don’t think that they can rise above again.

But, confidence doesn’t just come from talent, luck or easy opportunity. Confidence comes from overcoming difficulties and facing your fears head on. 

Confidence is a result of getting out of your comfort zone. The more you do this, the more confident you’ll be, and the more positive your attitude will be. Confidence will help you see your goals more clearly, find your strengths within, reach your goals and overcome your limitations much more quickly.

Here’s a quick story about my own struggles helping me get ahead:

When I first started Lifehack, it took a long time to gain a solid readership. Just getting 100 visitors was a challenge and took a good bit of time. I had great ambitions for this site, yet it seemed like I was doomed to fail. I received plenty of criticism, too. Some people thought that the world didn’t need yet another self help site, others offered the opinion that there was something wrong with the idea itself and I was making a mistake.

It was hard for me not to listen to them and, at some times, agree. But, persistence is key, and in the end I chose to believe in my truth.

I worked tirelessly changing the site layout, restructuring articles, and making the site more user friendly. Slowly, I expanded to a team with the hiring of some extremely dynamic and talented people. With each determined effort, the site grew in popularity, and a few years later, we had influenced millions–and continue to do so.

Pushing myself out of my comfort zone and facing every challenge head on were the greatest contributing factors to increasing my confidence. So welcome the challenges that come; don’t avoid them, as they’re all opportunities in disguise to feed your growth.

Your Attitude Sets the Tone for Success 

Do you see the importance of having a positive attitude? It is so much more than a mindset or state of mind. Your attitude sets the tone for every action and behavior that follows after, and that will determine how long it takes for you to break free from your current circumstance.

So if you’re currently in an unhappy situation, why not give it a try and look at things from a more positive outlook? As mentioned, not only does having a positive attitude bring about favorable outcomes, it also brings about positive health in the long run.

Embracing hardship as it is, and using it as a learning experience to grow, will also make you stronger. And, whether you’re going through good or bad times, practicing gratitude will no doubt help to limit the damage of negative influences, and strengthen the impact of positive ones.

Lastly, in any circumstance, you are your greatest barrier to success, which is why it’s important to always believe in yourself!

You will always have the power to be in control of your situation because your attitude is determined by you. So start harnessing all that positive thinking to turn those limitations into strengths!

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Featured photo credit: Photo by Jonathan Francisca on Unsplash via unsplash.com

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