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The Perfect Letter of Recommendation: Sincere, Positive & Affirming

The Perfect Letter of Recommendation: Sincere, Positive & Affirming

Writing a perfect letter of recommendation can seem intimidating, especially if you have never written one. The struggle between staying honest to yourself while trying not to destroy one’s future is always challenging. You don’t want to make things up, but you are even more unwilling to write a template-like vague, dull and unconvincing letter.

Letter of recommendation can really decide one’s future. If carefully written, the letter can help someone to stand out from the crowds of talents. Otherwise, it is more like a killing letter rather than a killer letter. Here is a complete guide to help you writer a killer recommendation letter (plus useful letter of recommendation template!)

1. Apply the standard letter format to your letter of recommendation

A letter of recommendation follows the same general rules as any other professional letters.

  • Your address should be on the top right, followed by the date
  • Below your address, on the left, have the recipient’s name and address
  • Start with a formal business greeting. For example, ‘Dear Sir or Madam’

2. Start by express your passionate praise in brief

Let the potential employer of the person you are writing for know that you believed in this person right from the start. Try not to sound overzealous; you do not want them to think it is insincere.

“Any corporation should count themselves fortunate to have an employee as determined, sharp and friendly as Mark.”

3. Show how well you know the person you are writing for

Give some concrete contexts and examples for your recommendation. Inform the reader how you met them, how long you have worked together, your experience working with them and summarise your basic qualifications.

“As MD of Media Central, I was Mark’s direct supervisor from 2007 to 2011. We worked together on several key projects together as I got to know him well, as a hardworking man.”

4. Highlight the candidate’s qualifications and past achievements

Give a clear and concise description of what the person has done, in your company. Cite their greatest achievements in their assigned departments as well as team projects. Use examples, give evidence or summarise a story of their work.

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“Mark’s enthusiasm for solving problems through media combined with his grasp of media technology, polished editorial skills and team spirit, has improved our company’s productivity in the visual and print media departments.

5. Illustrate their success and what makes them stand out through comparisons

Comparisons help the recipient to have some basis to fathom why you are recommending the candidate.

“Mark’s ability to get the job done even before the deadline, keep up with technological trends and serve diversified markets has surpassed the combined efforts of other media efforts I have witnessed during my five years at XXX LTD.”

6. Cite where and how the candidate is improving without any exaggeration

Do not set expectations for the candidates that may be almost impossible to meet. Praise them without looking plausible.

“Mark is always active in seminars, summits and complementary courses as he works hard to improve technical skills in field work.”

7. Mention their good qualities outside of work

Give a basis of their participation whether it is in the company’s sports team or voluntary work.

“Mark is also an active member of the company’s football team where he performs outstandingly.”

8. Maintain action-oriented writing

Start every paragraph with an active affirmation of the candidate’s character traits or qualities.

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Replace “I have been pleased with his ongoing work” with “Mark’s skills have drastically improved in the last couple months. His selfless attitude is inspiring.”

9. Close the letter with an affirmative tone

In few words, restate your recommendation of the candidate and invite the recipient to contact you.

“For all the above reasons, I know Mark will be of great value to your company as an addition to the team. Should you have any enquiries, I invite you to contact me at the phone number and address, above.”

10. Don’t forget to sign your name!

The most important thing it to still sound professional, at the end of it all. If the recommendation letter you are writing is to be sent to a physical address, print and sign it by hand. Otherwise, type your name and sign off.

Remember, make this person look good without putting them on the pedestal. You are putting your reputation on the line for this person, make it perfect. If you aren’t completely confident that you have covered everything in your letter, ask for feedback from an associate who may also know the candidate.

And more tips from professionals to help you write an all-rounded letter of recommendation.

It’s not ending here. We still have some wise words from some professionals in the field for you. Their expertise and experience are the perfect proof of their credibility. And it is highly advisable to listen to them before starting your letter or you may accidentally step on some traps which can be avoided.

Keep the letter of recommendation brief and concise

One-page MAX. This may seem like common sense, but can be hard if you are trying to get across a lot of accomplishments or the person has an extended CV. If you can get to the heart of the matter in one page, highlighting the person, as opposed to waxing poetic about how great they are will keep it authentic. — Brandyce Stephenson, Corporate Culture Consultant[1]

Don’t be vague, list examples to demonstrate the candidate’s qualities instead

My best advice for writing an effective letter of recommendation is to focus the writing and praise on a specific project or area of work that the person completed. Rather than the vague cliches of saying that candidate X is “hard-working, attentive, and detail-oriented”, it helps to say exactly what the person did when you were working for them and what astounded you about that particular practice. Anyone can be a “conscientious worker”, but few may have the fortitude to work long hours and late nights to achieve a goal, or the ability to instantly pick up a new program online, for example. — Jake Tully, Editor In Chief TruckDrivingJobs[2]

Mention the lasting impression

Finish your letter with a statement about how you would be “happy to hire X person again”. This firmly indicates to the hirer that you parted ways on good terms. — Jamie Stone, Human Resources Consultant, Mature Dates Online[3]

Introduce yourself in the letter as well

It may not be very obvious to the reviewer who you are and why you have the standing to recommend this person. State in the letter why you have the experience to make this judgement. So, for example, I would say: “I am a professor of medicine with 25 years of experience. I have mentored hundreds of postdoctoral fellows in a top 20 medical research center. Therefore, I have extensive experience assessing the skills of applicants at this level.” — Dr. Luz Claudio, director of training programs and author of How to Write and Publish a Scientific Paper: The Step-by-Step Guide[4]

Tailor the letter to the job sought

Familiarise yourself with the position so that you can tailor your letter to the specific requirements of the job. If the job heavily entails people management, make sure you mention a time when this person did a great job at that, even if it wasn’t their main responsibility. — Freda Francis, Human Resources Expert, Mums That Work[5]

Get personal and trigger emotions

People like to get their hearts tugged at a bit and if some one can stand someone enough to hire someone or have someone as a student and actually want to recommend them after the experience, they probably think they’re pretty good people. Opt for sincerity versus perfection. People dig it. — Joan Barrett, Freelance Writer, Joan Barrett Media[6]

Emphasise the great attitude of the person you are writing for

A great recommendation letter speaks to the candidate’s stellar attitude. I don’t always expect candidates to meet every requirement of the job as long as they have the basics down. But I do expect them to come with a great attitude and positive energy regarding tackling new challenges. You can train people on skills, but you can almost never train attitude. — Jeff Kear, Founder, Planning Pod[7]

With all these tips and suggestion, you are now capable to write a sound, convincing yet neat killer letter of recommendation. No worries for the possibility of killing now. And be prepared to be a favourite to write more in the coming future!

Featured photo credit: Flaticon via flaticon.com

Reference

[1] Brandyce Stephenson, Corporate Culture Consultant
[2] Jake Tully, Editor In Chief TruckDrivingJobs.com
[3] Jamie Stone, Human Resources Consultant, Mature Dates Online
[4] Dr. Luz Claudio, director of training programs and author of How to Write and Publish a Scientific Paper: The Step-by-Step Guide
[5] Freda Francis, Human Resources Expert, Mums That Work
[6] Joan Barrett, Freelance Writer, Joan Barrett Media
[7] Jeff Kear, Founder, Planning Pod

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Last Updated on May 28, 2020

9 Things Successful People Do To Always Get What They Want

9 Things Successful People Do To Always Get What They Want

One of the best decisions I’ve ever made was to take on the job of hosting my own weekly radio show. My radio show is about finding some of the most successful people in the world and bringing them on my show to ask them about what they did to become so successful in life and business.

In this article, I’m going to share with you some of the key takeaways I’ve picked up from talking to – and reading about – thought leaders from various fields about the things successful people do. Here, you can get some insights on how to get what you want.

Ready to dive in? Let’s go.

1. They Know What They Want

The first and most important thing that successful people do to always get what they want is so simple that most people forget about it: they figure out what they actually want.

When you know what you want, you will also know how to get what you want. If you’re unsure about what you want in life and business, I’d suggest picking up some career and self-improvement books to help you gain some clarity and focus.

2. They Are Assertive

Successful people know that they need to be both bold and sincere. Balancing these two characteristics is the essence of assertiveness.

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Oh, and by the way – being assertive is not a natural talent someone is born with. Assertiveness is a learned skill and anyone can do it, including you!

3. They Learn

You may have heard of the old saying, “great leaders are readers”. For the most part, I’d say this is true.

Let me give you an example. On my radio show, I regularly ask successful people about their habits that lead to success. Do you want to know something really neat? Every single one of them reads books.

Successful people read and learn as much as they can about what they want so that they can get what they want. If you’re curious about how to get what you want, then start reading a book. If you’re low on time, subscribe to a book summary site to get the core concepts of the books in your industry quickly.

4. They Make Things Meaningful

One of the most powerful things successful people do to always get what they want is that they make things meaningful. That is, they ensure that whatever endeavor they decide to embark upon is meaningful to them (and not necessarily to anyone else). They know and understand that it’s only worth it if it matters.

5. They Ask

One big thing that successful people always do to get what they want is this: they ask.

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Most people are too shy to ask for what they really want. If you are too shy to ask, you may never know how to get what you want. So, don’t be like most people.

Here’s an exercise you can do to get over it: next time you’re buying something, regardless of what it is, ask for a discount. Just do it. The worst-case scenario is that you’ll get a chuckle from the Barrista at Starbucks. The best-case scenario is that you’ll get comfortable with negotiating when it’s time to buy your next car.

6. They Take Action

Insight without action is useless. Successful people know that to always get what they want, they’ve got to take massive action.

One of the most powerful exercises I’ve ever discovered is this: never leave the sight of a goal without taking some kind of action towards its achievement. In other words, as soon as you decide you want something or as soon as you set a goal of some kind, do something – anything – that shifts you closer towards getting it.

7. They Use Their Time Wisely

Have you ever heard of NET time? It stands for “No Extra Time”.

For example: when you’re driving and sitting in traffic, are you listening to Mylie Cyrus? Or are you listening to an audiobook?

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Successful people take NET time seriously. Get yourself some audiobook so you can start listening to the best business and self-improvement books available – all while you’re on your way to work in the morning.

8. They Choose to Lead

You don’t need to have formal authority to become a leader. You just need to choose yourself. All successful people know this, and so should you. Knowing how to get what you want requires knowing how to lead the way for others and yourself.

Don’t wait for anyone else to do it, because the truth is that most people want to be led anyway. So, just step up and claim authority. Be the leader you wish you always had.

9. They Contribute

Successful people know that to get what they want, they have to be willing to help other people get what they want.

What happens when you stop doing your job? What happens when you stop caring about your schoolwork? What happens when you become emotionally disconnected from a relationship?

You suffer – that’s what happens. Successful people know and understand that in order to succeed, they need to contribute. They need to add value to the lives of others. They need to do their best so that they can become the best.

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So, Now What?

I hope this article has re-ignited the fire that you already had within you to be successful at any endeavor. The reason why I’m stressing the fact that you’ve already got everything you need to succeed and get what you want is that you wouldn’t be reading this if you weren’t already motivated to be successful.

At the end of the day, however, all the insights in the world are worth nothing unless you combine them with action. When it’s all said and done, it’s your decision what you do with this list and how you apply it to your life and career.

But if I may, here’s what I would suggest you consider as you get started doing the things to help you succeed:

Review this list of the 9 things successful people do to always get what they want and then compare it with where you currently are at each one of these 9 things. Rate yourself in each one of the 9 things. Next, pick just ONE of them to work on every week.

For example, if you find that you’d like to learn more about the business side of the company you work for, then go read the best business books to help you do that.

Never stop learning. Always feed your mind with the knowledge you need to become as successful as possible within your area or industry. It doesn’t matter how busy you are. We’re all busy. Make the time to expand your knowledge.

And remember: every key learning should be immediately followed with action.

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Featured photo credit: Austin Distel via unsplash.com

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