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The Perfect Letter of Recommendation: Sincere, Positive & Affirming

The Perfect Letter of Recommendation: Sincere, Positive & Affirming

Writing a perfect letter of recommendation can seem intimidating, especially if you have never written one. The struggle between staying honest to yourself while trying not to destroy one’s future is always challenging. You don’t want to make things up, but you are even more unwilling to write a template-like vague, dull and unconvincing letter.

Letter of recommendation can really decide one’s future. If carefully written, the letter can help someone to stand out from the crowds of talents. Otherwise, it is more like a killing letter rather than a killer letter. Here is a complete guide to help you writer a killer recommendation letter (plus useful letter of recommendation template!)

1. Apply the standard letter format to your letter of recommendation

A letter of recommendation follows the same general rules as any other professional letters.

  • Your address should be on the top right, followed by the date
  • Below your address, on the left, have the recipient’s name and address
  • Start with a formal business greeting. For example, ‘Dear Sir or Madam’

2. Start by express your passionate praise in brief

Let the potential employer of the person you are writing for know that you believed in this person right from the start. Try not to sound overzealous; you do not want them to think it is insincere.

“Any corporation should count themselves fortunate to have an employee as determined, sharp and friendly as Mark.”

3. Show how well you know the person you are writing for

Give some concrete contexts and examples for your recommendation. Inform the reader how you met them, how long you have worked together, your experience working with them and summarise your basic qualifications.

“As MD of Media Central, I was Mark’s direct supervisor from 2007 to 2011. We worked together on several key projects together as I got to know him well, as a hardworking man.”

4. Highlight the candidate’s qualifications and past achievements

Give a clear and concise description of what the person has done, in your company. Cite their greatest achievements in their assigned departments as well as team projects. Use examples, give evidence or summarise a story of their work.

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“Mark’s enthusiasm for solving problems through media combined with his grasp of media technology, polished editorial skills and team spirit, has improved our company’s productivity in the visual and print media departments.

5. Illustrate their success and what makes them stand out through comparisons

Comparisons help the recipient to have some basis to fathom why you are recommending the candidate.

“Mark’s ability to get the job done even before the deadline, keep up with technological trends and serve diversified markets has surpassed the combined efforts of other media efforts I have witnessed during my five years at XXX LTD.”

6. Cite where and how the candidate is improving without any exaggeration

Do not set expectations for the candidates that may be almost impossible to meet. Praise them without looking plausible.

“Mark is always active in seminars, summits and complementary courses as he works hard to improve technical skills in field work.”

7. Mention their good qualities outside of work

Give a basis of their participation whether it is in the company’s sports team or voluntary work.

“Mark is also an active member of the company’s football team where he performs outstandingly.”

8. Maintain action-oriented writing

Start every paragraph with an active affirmation of the candidate’s character traits or qualities.

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Replace “I have been pleased with his ongoing work” with “Mark’s skills have drastically improved in the last couple months. His selfless attitude is inspiring.”

9. Close the letter with an affirmative tone

In few words, restate your recommendation of the candidate and invite the recipient to contact you.

“For all the above reasons, I know Mark will be of great value to your company as an addition to the team. Should you have any enquiries, I invite you to contact me at the phone number and address, above.”

10. Don’t forget to sign your name!

The most important thing it to still sound professional, at the end of it all. If the recommendation letter you are writing is to be sent to a physical address, print and sign it by hand. Otherwise, type your name and sign off.

Remember, make this person look good without putting them on the pedestal. You are putting your reputation on the line for this person, make it perfect. If you aren’t completely confident that you have covered everything in your letter, ask for feedback from an associate who may also know the candidate.

And more tips from professionals to help you write an all-rounded letter of recommendation.

It’s not ending here. We still have some wise words from some professionals in the field for you. Their expertise and experience are the perfect proof of their credibility. And it is highly advisable to listen to them before starting your letter or you may accidentally step on some traps which can be avoided.

Keep the letter of recommendation brief and concise

One-page MAX. This may seem like common sense, but can be hard if you are trying to get across a lot of accomplishments or the person has an extended CV. If you can get to the heart of the matter in one page, highlighting the person, as opposed to waxing poetic about how great they are will keep it authentic. — Brandyce Stephenson, Corporate Culture Consultant[1]

Don’t be vague, list examples to demonstrate the candidate’s qualities instead

My best advice for writing an effective letter of recommendation is to focus the writing and praise on a specific project or area of work that the person completed. Rather than the vague cliches of saying that candidate X is “hard-working, attentive, and detail-oriented”, it helps to say exactly what the person did when you were working for them and what astounded you about that particular practice. Anyone can be a “conscientious worker”, but few may have the fortitude to work long hours and late nights to achieve a goal, or the ability to instantly pick up a new program online, for example. — Jake Tully, Editor In Chief TruckDrivingJobs[2]

Mention the lasting impression

Finish your letter with a statement about how you would be “happy to hire X person again”. This firmly indicates to the hirer that you parted ways on good terms. — Jamie Stone, Human Resources Consultant, Mature Dates Online[3]

Introduce yourself in the letter as well

It may not be very obvious to the reviewer who you are and why you have the standing to recommend this person. State in the letter why you have the experience to make this judgement. So, for example, I would say: “I am a professor of medicine with 25 years of experience. I have mentored hundreds of postdoctoral fellows in a top 20 medical research center. Therefore, I have extensive experience assessing the skills of applicants at this level.” — Dr. Luz Claudio, director of training programs and author of How to Write and Publish a Scientific Paper: The Step-by-Step Guide[4]

Tailor the letter to the job sought

Familiarise yourself with the position so that you can tailor your letter to the specific requirements of the job. If the job heavily entails people management, make sure you mention a time when this person did a great job at that, even if it wasn’t their main responsibility. — Freda Francis, Human Resources Expert, Mums That Work[5]

Get personal and trigger emotions

People like to get their hearts tugged at a bit and if some one can stand someone enough to hire someone or have someone as a student and actually want to recommend them after the experience, they probably think they’re pretty good people. Opt for sincerity versus perfection. People dig it. — Joan Barrett, Freelance Writer, Joan Barrett Media[6]

Emphasise the great attitude of the person you are writing for

A great recommendation letter speaks to the candidate’s stellar attitude. I don’t always expect candidates to meet every requirement of the job as long as they have the basics down. But I do expect them to come with a great attitude and positive energy regarding tackling new challenges. You can train people on skills, but you can almost never train attitude. — Jeff Kear, Founder, Planning Pod[7]

With all these tips and suggestion, you are now capable to write a sound, convincing yet neat killer letter of recommendation. No worries for the possibility of killing now. And be prepared to be a favourite to write more in the coming future!

Featured photo credit: Flaticon via flaticon.com

Reference

[1]Brandyce Stephenson, Corporate Culture Consultant
[2]Jake Tully, Editor In Chief TruckDrivingJobs.com
[3]Jamie Stone, Human Resources Consultant, Mature Dates Online
[4]Dr. Luz Claudio, director of training programs and author of How to Write and Publish a Scientific Paper: The Step-by-Step Guide
[5]Freda Francis, Human Resources Expert, Mums That Work
[6]Joan Barrett, Freelance Writer, Joan Barrett Media
[7]Jeff Kear, Founder, Planning Pod

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Last Updated on January 2, 2019

Better Alternatives to New Year’s Resolutions to Reduce Your Stress

Better Alternatives to New Year’s Resolutions to Reduce Your Stress

The end of the year is the time when everyone tries to give you advice on how to live healthier, look better, and earn more money.

It’s understandable if you find yourself lost among all the tips and opinions. Sometimes you no longer know what you truly want to achieve next year – and what’s just imposed by society.

To help you out, we’ve made this article about the things you should remove from your new year’s resolution list – instead of adding to it – to make your daily life more harmonious and peaceful.

So just make sure you cross these off your New Year’s to-do list – your body, mind and soul will be thankful.

1. Stop Buying Meaningless Gifts

We all know the sense of obligation – when we have to buy a gift for an event or celebration that’s already tomorrow, but we still have no idea of what to give.

Take these tips close to heart for all upcoming holidays, including birthdays, weddings, graduations, etc.:

Stop focusing on the material objects

Instead of focusing on what material object to give, think about the emotion you want to evoke[1] in the gift recipient, and then pick a symbolic gift that can support or represent that emotion. For example, you can gift coziness by presenting a “comfort set” with warm socks, tea, candles, etc. Or give motivation by presenting a beautiful planner or notebook.

Plan gifts in advance

We know this is easier said than done. But if you try to plan which gifts you’ll need in the upcoming months (try making a list three or four times a year), ideas will more likely come to mind and you’ll avoid that last-minute shopping. Not to mention, you’ll be able to keep an eye on sales to get the best prices.

Suggest a better way

If you’re tired of exchanging gifts for birthdays and holidays, initiate a different approach. For example, draw names among family members and agree that each one only buys a present to that one person they got. Alternatively, you can agree not to share gifts among adults, and only give presents to kids of the family. Or, ask friends to donate to charity instead of buying a gift for you.

Go for common experiences instead of exchanging gifts

You can agree (with your partner or the extended family) to go on a common trip, dinner or another activity, instead of spending money on gifts.

Sometimes you’ll have to be the one who initiates breaking the rules that have been accepted in the family for years. But if you suspect that you’re not the only one in the group who’s tired of gift-hunting, you’ll surely find support for your suggestions.

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2. Don’t Exaggerate with Diets and Fitness Resolutions

It’s no secret that TV shows, article headlines, and ads (not to mention our healthy diet-obsessed friends) make us feel like we need to look better, slimmer and younger than we actually are. But going on yet another diet or starting a fitness plan with the wrong motivation rarely leads to great results.

If you are like many people, you have probably signed up for an annual gym membership at least once in your life – only to drop it one month later.

How do you balance a good resolution for a healthier life without pushing yourself into commitments that won’t last?

Here’s what you can do:

Set a healthier pattern

For example, do meat-free Mondays or reduce meat consumption to three days per week (less saturated fat for you and better for the environment). Or choose to eat only healthy food at least three days a week or only on weekdays (e.g. make sure your meals contain vegetables, fruits, whole grains, dairy products, and protein). This way you’ll already have a healthier diet while still being able to treat yourself with a snack on weekends or parties.

Get a fitness watch

Fitness watches like Fitbit or MiBand are tiny accessories that will count your steps, calories burnt and will serve as an excellent motivator to move – or to take the stairs instead of the elevator.

Find a physical activity that you enjoy

Even if you are not that fond of doing sports, you can definitely find an activity that you’d do with pleasure. Think about what you’d like – from taking up Nordic walking to pilates or even exercising at home.

Try intermittent fasting

This is an alternating cycles of fasting and eating. For example, stop eating at 8 pm and restart not sooner than 12 hours later. This approach has been proven to have numerous health benefits, in addition to weight loss.

Skip cabs or driving to work and opt for cycling or walking instead

You’ll burn calories, breathe some fresh air, and save money – win-win!

3. Put a Cap on Your Daily To-Do List

In today’s busy world, planning your day in a stress-free way is actually an art in itself. It’s natural to want to be a loving parent, a diligent employee, an active member of the local community and probably several other individual roles.

But playing all these roles requires energy and meticulous planning. How not to lose yourself amidst all the appointments and responsibilities? And – most importantly – how to still find time for relaxing and recharging yourself?

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These daily planning tips will help you have more stress-free days:

Leave bigger intervals between meetings

If you schedule too many appointments or chores in a day, you’ll probably end up late at some point, and as a result – more stressed. There are many different reasons why people are late, but poor planning is a major factor too.

Plan time to relax

As weird as it may sound, you should try and schedule your resting time. For example, if you only have one free evening this week, and a friend tries to squeeze in a meeting, feel free to say no. Don’t feel obliged to specify the reason for your refusal, just say that you are busy.

Try to be a little pessimistic

We’re often packed with plans or running late for errands because we tend to be overly optimistic – about the traffic, the time it takes to do things, etc. Instead, try an opposite tactic — assume you’ll hit traffic or the meeting will take longer.

Try waking up earlier

Sometimes even waking up 30 minutes earlier can give you the much-needed head start for several errands of the day. But remember to get enough sleep every night, even if it means going to bed earlier.

Plan your day the day before

Chances are your day will be much better organized if you pack a lunch and lay out an outfit before going to bed.

Designate a time for checking emails and social messages

If you start checking your messages between appointments, you risk getting lost in a sea of messages that need replies. Designate a time for this activity or do it in case you arrived early to a meeting.

4. Let Go of Unhealthy and Time-Consuming Habits

If there’s one thing we should get rid of in the new year, it’s the habits that steal our time, provide instant gratification but don’t offer any value in the long term. Or even worse, leave a negative impact on our health.

Here are some common (and pointless) habits along with tips on how to get rid of them:

Binge-watching TV series

Even if most online television platforms offer you lists of “Best TV Shows to Binge Watch”, being addicted to series is a major time-waster.

You can manage this addiction in several ways, for example, watch one episode per day (or a few per week) as a reward, only after you’ve finished an assignment or done a house chore. Or try replacing this habit with exercise or reading a book – this will be hard at first but should stick after a few weeks. You can also try to track how much time you spend on TV or movies – seeing how much of your life you are wasting might urge you to do something about it.

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Running on coffee

Being a coffee addict is kind of a stylish addiction nowadays, but it’s not that innocent as it may initially seem. Besides addiction being a problem in itself, drinking too much coffee (more than 500-600 mg of caffeine a day) may lead to nervousness, insomnia, an upset stomach, a fast heartbeat, and even muscle tremors.[2]

As a solution, try switching to tea or edible coffee – a more sustainable, healthy, and productivity-enhancing alternative. For example, Coffee Pixels are solid coffee bars that generate a more even energy kick throughout the day without the coffee-induced abstinence and dehydration.

Procrastination

Fighting procrastination requires some serious willpower. If it is a problem in your daily life or work, try ”eating the frog” in the morning – get over your biggest or hardest tasks first, then tackle everything else.

Alternatively, use time tracking software to monitor exactly how much time you waste on unproductive actions, websites or apps. Once you know exactly how much time you’re spending unproductively, try to limit your time on social media, for example to just 20 minutes per day.

If nothing else works, try bribing yourself — promise yourself to do something fun or pleasant when you finish your assignment.

Whichever habit you want to give up, consider using some habits building tools to make a contract with yourself and reward yourself for milestones achieved.

5. Stop over-consuming

We live in the age of consumerism – huge manufacturers with their promise of a comfortable life on the one hand, and growing environmental threats – that are the direct result of our modern lifestyle – on the other hand. There’s only one solution – try to consume less whenever and wherever you can.

Before making additional purchases, ask yourself these questions:

  • Do I really need it? Did I need it yesterday?
  • Can’t I buy it used or borrow it from friends?
  • Can I rent it?
  • Can I make it myself?
  • Am I buying the most sustainable version of this product?

For example, check if the brand you chose is conscious about the environment, for example, are the products they manufacture energy efficient? Do they try to use less packaging?

Also, if you often find yourself buying too many groceries, promise to buy only the amount that fits in one shopping bag (that you bring along). If you often forget to take your shopping bag with you, get yourself a 2-in-1 wallet with a built-in shopping bag for more eco-friendly shopping.

6. Learn to Unplug from Your Phone

Today’s world is crammed with information, and many people struggle to keep focus on what’s truly important. There’s just too much going on in the world – too much to read, to watch, to know, too many conversations to participate in.

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But how to refuse the temptation to check the phone and start using social media in a controlled, not a compulsive way?

Some tips for managing your phone-dependency:

Spend only a limited amount of battery per day

For example, start your day with 50% battery life, and manage your phone usage so that you’ll make it till the evening.

Block distracting apps and notifications on your phone and computer

Choose one-hour, two-hour or longer blocking sessions and enjoy the positive impact this will have on your mood and productivity.[3]

Set your phone on flight mode

When you start doing an important task that requires full focus, set your phone on flight mode so that nobody can disturb you.

Leave your phone at home or in the office when you go for lunch

You’ll see that the feeling of being unreachable for a moment is actually very liberating.

The Bottom Line

As a new year begins, we’re all excitedly looking forward to what adventures await ahead of us.

But this year, promise yourself this:

Instead of having a never-ending list of tasks and commitments, focus on the truly meaningful ones. And cross-out all the rest without feeling guilty.

Less is more. Make this year count. We’re all rooting for you.

Featured photo credit: Brooke Lark via unsplash.com

Reference

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