Advertising
Advertising

The Perfect Letter of Recommendation: Sincere, Positive & Affirming

The Perfect Letter of Recommendation: Sincere, Positive & Affirming

Writing a perfect letter of recommendation can seem intimidating, especially if you have never written one. The struggle between staying honest to yourself while trying not to destroy one’s future is always challenging. You don’t want to make things up, but you are even more unwilling to write a template-like vague, dull and unconvincing letter.

Letter of recommendation can really decide one’s future. If carefully written, the letter can help someone to stand out from the crowds of talents. Otherwise, it is more like a killing letter rather than a killer letter. Here is a complete guide to help you writer a killer recommendation letter (plus useful letter of recommendation template!)

1. Apply the standard letter format to your letter of recommendation

A letter of recommendation follows the same general rules as any other professional letters.

  • Your address should be on the top right, followed by the date
  • Below your address, on the left, have the recipient’s name and address
  • Start with a formal business greeting. For example, ‘Dear Sir or Madam’

2. Start by express your passionate praise in brief

Let the potential employer of the person you are writing for know that you believed in this person right from the start. Try not to sound overzealous; you do not want them to think it is insincere.

“Any corporation should count themselves fortunate to have an employee as determined, sharp and friendly as Mark.”

3. Show how well you know the person you are writing for

Give some concrete contexts and examples for your recommendation. Inform the reader how you met them, how long you have worked together, your experience working with them and summarise your basic qualifications.

“As MD of Media Central, I was Mark’s direct supervisor from 2007 to 2011. We worked together on several key projects together as I got to know him well, as a hardworking man.”

4. Highlight the candidate’s qualifications and past achievements

Give a clear and concise description of what the person has done, in your company. Cite their greatest achievements in their assigned departments as well as team projects. Use examples, give evidence or summarise a story of their work.

Advertising

“Mark’s enthusiasm for solving problems through media combined with his grasp of media technology, polished editorial skills and team spirit, has improved our company’s productivity in the visual and print media departments.

5. Illustrate their success and what makes them stand out through comparisons

Comparisons help the recipient to have some basis to fathom why you are recommending the candidate.

“Mark’s ability to get the job done even before the deadline, keep up with technological trends and serve diversified markets has surpassed the combined efforts of other media efforts I have witnessed during my five years at XXX LTD.”

6. Cite where and how the candidate is improving without any exaggeration

Do not set expectations for the candidates that may be almost impossible to meet. Praise them without looking plausible.

“Mark is always active in seminars, summits and complementary courses as he works hard to improve technical skills in field work.”

7. Mention their good qualities outside of work

Give a basis of their participation whether it is in the company’s sports team or voluntary work.

“Mark is also an active member of the company’s football team where he performs outstandingly.”

8. Maintain action-oriented writing

Start every paragraph with an active affirmation of the candidate’s character traits or qualities.

Advertising

Replace “I have been pleased with his ongoing work” with “Mark’s skills have drastically improved in the last couple months. His selfless attitude is inspiring.”

9. Close the letter with an affirmative tone

In few words, restate your recommendation of the candidate and invite the recipient to contact you.

“For all the above reasons, I know Mark will be of great value to your company as an addition to the team. Should you have any enquiries, I invite you to contact me at the phone number and address, above.”

10. Don’t forget to sign your name!

The most important thing it to still sound professional, at the end of it all. If the recommendation letter you are writing is to be sent to a physical address, print and sign it by hand. Otherwise, type your name and sign off.

Remember, make this person look good without putting them on the pedestal. You are putting your reputation on the line for this person, make it perfect. If you aren’t completely confident that you have covered everything in your letter, ask for feedback from an associate who may also know the candidate.

And more tips from professionals to help you write an all-rounded letter of recommendation.

It’s not ending here. We still have some wise words from some professionals in the field for you. Their expertise and experience are the perfect proof of their credibility. And it is highly advisable to listen to them before starting your letter or you may accidentally step on some traps which can be avoided.

Keep the letter of recommendation brief and concise

One-page MAX. This may seem like common sense, but can be hard if you are trying to get across a lot of accomplishments or the person has an extended CV. If you can get to the heart of the matter in one page, highlighting the person, as opposed to waxing poetic about how great they are will keep it authentic. — Brandyce Stephenson, Corporate Culture Consultant[1]

Don’t be vague, list examples to demonstrate the candidate’s qualities instead

My best advice for writing an effective letter of recommendation is to focus the writing and praise on a specific project or area of work that the person completed. Rather than the vague cliches of saying that candidate X is “hard-working, attentive, and detail-oriented”, it helps to say exactly what the person did when you were working for them and what astounded you about that particular practice. Anyone can be a “conscientious worker”, but few may have the fortitude to work long hours and late nights to achieve a goal, or the ability to instantly pick up a new program online, for example. — Jake Tully, Editor In Chief TruckDrivingJobs[2]

Mention the lasting impression

Finish your letter with a statement about how you would be “happy to hire X person again”. This firmly indicates to the hirer that you parted ways on good terms. — Jamie Stone, Human Resources Consultant, Mature Dates Online[3]

Introduce yourself in the letter as well

It may not be very obvious to the reviewer who you are and why you have the standing to recommend this person. State in the letter why you have the experience to make this judgement. So, for example, I would say: “I am a professor of medicine with 25 years of experience. I have mentored hundreds of postdoctoral fellows in a top 20 medical research center. Therefore, I have extensive experience assessing the skills of applicants at this level.” — Dr. Luz Claudio, director of training programs and author of How to Write and Publish a Scientific Paper: The Step-by-Step Guide[4]

Tailor the letter to the job sought

Familiarise yourself with the position so that you can tailor your letter to the specific requirements of the job. If the job heavily entails people management, make sure you mention a time when this person did a great job at that, even if it wasn’t their main responsibility. — Freda Francis, Human Resources Expert, Mums That Work[5]

Get personal and trigger emotions

People like to get their hearts tugged at a bit and if some one can stand someone enough to hire someone or have someone as a student and actually want to recommend them after the experience, they probably think they’re pretty good people. Opt for sincerity versus perfection. People dig it. — Joan Barrett, Freelance Writer, Joan Barrett Media[6]

Emphasise the great attitude of the person you are writing for

A great recommendation letter speaks to the candidate’s stellar attitude. I don’t always expect candidates to meet every requirement of the job as long as they have the basics down. But I do expect them to come with a great attitude and positive energy regarding tackling new challenges. You can train people on skills, but you can almost never train attitude. — Jeff Kear, Founder, Planning Pod[7]

With all these tips and suggestion, you are now capable to write a sound, convincing yet neat killer letter of recommendation. No worries for the possibility of killing now. And be prepared to be a favourite to write more in the coming future!

Featured photo credit: Flaticon via flaticon.com

Reference

[1] Brandyce Stephenson, Corporate Culture Consultant
[2] Jake Tully, Editor In Chief TruckDrivingJobs.com
[3] Jamie Stone, Human Resources Consultant, Mature Dates Online
[4] Dr. Luz Claudio, director of training programs and author of How to Write and Publish a Scientific Paper: The Step-by-Step Guide
[5] Freda Francis, Human Resources Expert, Mums That Work
[6] Joan Barrett, Freelance Writer, Joan Barrett Media
[7] Jeff Kear, Founder, Planning Pod

More by this author

18 Dating Ideas with Breathtaking Scenery in the East of England The Differences Between a Terrible Pick up Line and a Sweet One That Can’t Fail Should I Get Back with My Ex? Check These Signs Are You a Potential Entrepreneur? These 15 Signs Can Tell You the Answer The Tremendous Impact of a Sad Family on an Innocent Child

Trending in Productivity

1 15 Simple Things You Can Do To Turn Your Life Around 2 10 Things You Can Do Now to Change Your Life Forever 3 How to Set Short Term Goals for a Successful Life 4 Is Avoiding Difficult Tasks And Doing Easy Tasks First Less Productive? 5 5 Tips To Stop Feeling Overwhelmed And Overcome Procrastination

Read Next

Advertising
Advertising
Advertising

Last Updated on August 10, 2020

15 Simple Things You Can Do To Turn Your Life Around

15 Simple Things You Can Do To Turn Your Life Around

Life can be difficult. It can seem like nothing goes your way and the world is against you. The world can be a very cruel and lonely place. But there are things that you can do to begin turning your life around.

Whether you’re in a job you hate, struggling with a loss, or just not on the path you expected, only you hold the key to turning your life around. Here are 15 simple things you can do to turn your life around.

1. Read Daily

Reading lets you escape to a different place within your mind. It can be relaxing and calming. And it helps stimulate brain activity and keeps you sharp.

Reading daily can help you spend time away from the problems of the day and allow you to escape into a world of endless possibilities. Changing your perspective can help you turn around your life, and reading is a great place to start.

Here’re some recommendations: 20 All-Time Best Motivational Books to Inspire You

Advertising

2. Put Your Goals in Writing

When thoughts are banging around in our heads, they can easily slip away. Walk from one room to another and you forget what you were doing!

Make sure your goals are concrete and written down. This will help you stay accountable to yourself and is the first step in completing your goal. By writing it on a piece of paper, you must put in the thought of how you should word it, what exactly you want to accomplish, and will make you consider if it’s truly worth it.

3. Prune Your Relationships

Too often, relationships can be destructive. This is often looked at through the scope of romantic relationships, but also consider life-long friends, family, and acquaintances. Are the people you spend time with bringing you down? Are they helping you achieve your goals or hindering? It can be difficult, but pruning your relationships can be the quickest catalyst in turning your life around.

4. Make New Friends

Don’t underestimate how a new person or group of friends in your life can change your outlook. Be open to meeting new people, both at work and in your personal life.

5. Get Healthy

When you feel great, good things seem to come your way. Working out helps you feel better about yourself and can help change your outlook on life. Eating right can help you have the energy to do more. Getting healthy can improve your entire outlook on life and help turn your life around.

Advertising

6. Start Saving

For many, financial struggle can weigh heavy and be the cause of many problems. Without a change of job or career, changing your financial situation will take time and effort. Start saving with each paycheck to help build toward your future. Even if it’s a small amount each check, consistency in saving can help you change your path in the future.

7. Start a Business

Working for others can be tough. You may be underemployed, under-utilized, and under-appreciated. Starting a business can help you take control of your financial future.

Understand that you don’t have to quit your current job to start a business. Find something you love and have skills at and do it in your free time. If you’re in creative services, freelance. If you’re great at carpentry, build tables to sell. If you are a talented painter or crafty, start an Etsy store.

You may find that your side passion business can turn into more. Or, if you have the opportunity and skills, take the plunge and go all in. Working for yourself is challenging, but a great opportunity to change your life.

Here’re some tips for you: How to Start a Small Business with Little to No Money

Advertising

8. Find Opportunities to Help Others

Helping others can change your outlook and help turn your life around. Changing the way you think about the world can play a part. But helping others can also open up doors you never had available. Being a good person can help you get out of a funk and can be the catalyst for change.

9. Learn a New Skill

When you have more skills, additional opportunities will be presented. If you’re tired of your blue collar job, take classes to learn computer skills. If you’re struggling to move up in your company, find a skill that makes you more valuable. And if you want financial freedom, learn a skill that can help you change your life. Knowledge is power.

10. Stop Watching TV

Watching TV can keep you distracted and take up a lot of time. Cutting out the time you spend watching TV and replacing it with more productive activities can help you accomplish more and stay focused.

11. Listen to Inspirational Content

You can learn much about yourself from others. Find inspirational and educational content that matches your needs and give it a listen. You may find that the advice from others in similar situations can give you the boost you need to change your life.

12. Stop Complaining

Negative thoughts and talk can turn people against you and make your outlook grim. Stop complaining so much and make the best out of your situation.

Advertising

13. Find or Rekindle Your Passion

Doing what you love can change your entire outlook on life. When you’re doing things you hate, you can be more stressed and make life much harder than it needs to be. Find things you’re passionate about and rekindle the love for what you enjoyed in the past. Doing what you love can turn your life around and make each day more rewarding.

14. Take a Vacation (or Staycation)

Sometimes, hitting the reset button is all it takes to improve your situation. Taking a vacation, or staycation, is a great way to get away from the stress of the daily grind and recharge your battery. A vacation can give you the perspective you need to change your life.

15. Re-evaluate Your Attitude

How you view the world will often reflect in how you treat yourself. Re-evaluate your attitude and ensure that you’re doing all you can to make the most out of every situation. A change in how you view your situation can often be the push that helps you change your life for the better.

More Tips to Help You Change Your Life

Featured photo credit: Conner Ching via unsplash.com

Read Next