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If You Only Focus on What You Say, You Don’t Really Understand What Communication Is

If You Only Focus on What You Say, You Don’t Really Understand What Communication Is

Communication is the backbone of human civilization. Without it, the world would become bizarre. Since the ancient times, communication has been playing a key role in deciding the fate of humans.

Today, communication is vital especially in the corporate culture, workplaces and various industries etc.

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An effective communication directly relates to how well you have conveyed or received a message from other people. Success of every individual relates to his/her ability to effectively communicate both verbally and non-verbally.

Verbal communication helps clarification.

Verbal communication involves words, signal, spoken and written languages. Conversations with your friends, colleagues, seniors at college, office or in a meeting, reading newspaper in the morning or watching morning news or texting via mobile are all different kinds of verbal communications.

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Verbal communication is required when it comes to providing information to others. In verbal communication, the most important aspect is clarification. Clarification helps in resolving issues when someone’s words and actions are misconstrued. So verbal communication assists in clarifying misunderstanding and provides missing information.

Non-verbal communication is an integral part of verbal communication.

Non-verbal communication involves body language, hand gestures, eye contact and tone that help to convey a verbal message.[1]

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A person standing relaxed with an open stance and friendly tone appears more approachable than a rigid person. A person who makes eye contact with another person while having a conversation demonstrates that they’re focused and undiverted. While a firm handshake or a warm hug can indicate friendliness; a timid handshake or a loose pat on the back can imply shyness. All these different types of non-verbal gestures shape people’s impression on others quickly.

How can I enhance both verbal and non-verbal communication?

To improve verbal communication, one needs to be a good listener because it indicates that you are paying attention to the speaker.[2] No one likes to talk with people who only care about expressing their own views without listening to others. In order to be a successful communicator, practice active listening.

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To improve non-verbal communication, pay attention to the posture, stance, hand gestures, pitch and tone of voice while having a conversation. Your body gestures tell it all and directly affect your involvement in the conversation.

You can further improve your communication by following these aspects:

  1. Friendliness: It’s very important to be nice and polite in every conversation, be it at work or at home.
  2. Confidence: Confidence makes people believe in what you are saying.
  3. Empathy: Even though you don’t agree with others at some points, it is important to respect and understand others’ point of view.
  4. Open-Mindedness: Good communicators always engage in conversations with an open mind.
  5. Respect: Conveying respect to others will encourage others to communicate with you.

Reference

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Petra solomon

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Last Updated on March 31, 2020

How To Break the Procrastination Cycle

How To Break the Procrastination Cycle

How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

The Vicious Procrastination Cycle

For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

2. Apprehension Starts to Come Up

The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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3. Still No Action

More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

4. Flicker of Hope Left

You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

5. Fading Quickly

Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

6. Vow to Yourself

Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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How to Break the Procrastination Cycle

Unless you break the cycle, you will keep reinforcing it!

To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

2. Plan

Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

3. Resistance

Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

4. Confront Those Feelings

Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

5. Put Results Before Comfort

You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

6. Repeat

Repeat steps 3-5 until you achieve what you first set out to do.

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Final Thoughts

Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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