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6 Microsoft Outlook Add-Ons For Businesses

6 Microsoft Outlook Add-Ons For Businesses

Microsoft Outlook is a popular email client with many businesses due to its dependability and intuitive interface. It’s also compatible with a large number of third party add-ons, which can be used to streamline tasks and increase productivity.

The most ideal add-ons for business usage should be user-friendly while making daily tasks easier to manage. Here’s a list of Microsoft Outlook add-ons designed to help you work more efficiently, back up your files, manage your workflow and make life a whole lot easier.

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1. Evernote For Outlook

Evernote is an app desgned to aid with note taking, organizing and archiving. The Evernote for Outlook add-on provides the convenience of keeping project notes and emails in one place and makes it easy to share them with the rest of your team. Emails and attachments from Outlook are integrated seamlessly with your Evernote account. The add-on can be used alongside Outlook composer. Emails can be saved to Evernote and organized to your liking.

2. Total Outlook Converter Pro

Total Outlook Converter Pro is an effective and user-friendly tool for backing up and saving thousands of emails as PDF or DOC files. This way they can be opened without any email program. Alternatively, users can save emails as an EML file, which is the standard for most email programs nowadays. The process is completed via a batch process and can be a huge time saver for legal practices or any business that needs to back up a large amount of emails.

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3. Trello

Trello is a task management app that is just recently been made available as an Outlook add-on. Trello allows users to add important emails to a virtual board that’s vieweble by members of the team. From there, tasks can be assigned and marked as “in-progress” or “complete.” This makes it easy to view who’s working on what project.

The add-on feature allows you to add possible email leads to a specific board. This add-on is best suited for companies who are looking for a project management solution with seamless Outlook integration. Trello makes it easy for companies to maintain productivity without having to wade through old emails.

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4. MailWasher

Tired of being bombarded with daily spam and spending a large chunk of your morning deleting irrelevant messages? Mailwasher is a spam filter that blocks spam on the server before you even download it to your computer. The best part is that it’s completely free. The program also enables you to check emails on the server before you download them and allows you to remove any unwanted emails with a single click. Frequent contacts can be added to a friends list in order to make sure they go through.

5. Sender’s Time Zone

It’s not uncommon for a company to have teams of developers and outsourced workers from different parts of the world. If you conduct a significant amount of business with individuals or companies in different time zones, Sender’s Time Zone is a must-have. This app shows the time zone of the the other party in every incoming and outgoing email. It’s a lot more convenient than having to do a Google search in order to figure out time zone differences.

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6. Text Lightning

Text Lightning is a time-saving tool that is very useful if you need to use a canned response. It’s almost like an auto-responder while still allowing you to edit and customize your actual response. The software stores responses you’ve made in the past and lets you add in common phrases and text to your emails with a click. This program is a big time saver if you have to respond to a large volume of emails daily.

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Jacqueline Cao

Entrepreneur

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Last Updated on November 19, 2019

10 Smartest Productivity Software to Boost Work Performance

10 Smartest Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

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                      Featured photo credit: Domenico Loia via unsplash.com

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