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6 Powerful Tips for Successful Contract Management

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6 Powerful Tips for Successful Contract Management

When hiring new human resources for your company, some aspects of formalizing this process tend to be messy, leading businesses to waste precious time on something that is supposed to be a straightforward process. If the recruiter neglects aspects of the contract, or potential legal voids are left unsolved, this neglectful performance will inevitably produce a significant impact on your company.

So how can you ensure that this managerial process meets the needs of both employee and recruiter? It goes further than a simple document filled with pre-settlements and clauses overseen by lawyers, but a precise method to cover all the aspects of an agreement; therefore, HR professionals ought to have cutting-edge managerial skills to provide a valid performance in handling not just the legal document, but the company’s relationship with the hired newcomer.

Here are some effective tips to improve your organization’s recruitment performance.

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1. Don’t leave any doors open

Good contract documents are those that include performance indicators as contractual obligations; and by asserting this point your potential supplier will know beforehand what is expected of him/her, as well as setting ground for sanctions in case the provider’s work isn’t what it’s supposed to be.

Social media conduct clauses should also be included to prevent sensitive data leak, but also to protect your company’s reputation, as employees commonly engage in topics like politics, sports, and social causes without even realizing they automatically label themselves as part of your organization when they add their workplace on their social media profile.

2. Set an escape route

Relationships tend to deteriorate with time, and companies are just the prime example of that. It could be labelled as a smart move to establish your “plan B,” in case things go wrong by stating all the elements that can lead both parties to contract annulment. It’s a confidence boost for the employee, as you are saying beforehand the terms and conditions that can end the contract if needed, but also cover your back from potential court audiences.

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3. Keep tabs on what both parties have agreed

The basis of a good managerial performance relies on not just signing a contract, but doing a constant follow up of your employee’s conduct. By doing this, you are sticking to the contractual obligations that were established, as well as securing your organization’s interests. Schedule monthly reunions with your recruited staff, and provide a valid checklist of the elements that are not going as expected, as well as counteractions to solve these issues; the sooner, the better.

Set measurable goals for both recruiter and employee; that is the way healthy businesses work.

    Photo courtesy of Tim Gouw

    4. Remind yourself that contracts have expiration dates

    This is a point commonly neglected. People tend to archive contracts without even bothering to look at the actual contract end date; and, since all contracts should have start and end date, as relationship terms naturally change with time, this unsafe practice leads the organization to conflicts between both parties, as technically the supplier isn’t even working under legal terms, and his/her situation should be reviewed as soon as possible.

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    5. New times require new resources

    We are in 2017, so a pen and notebook are not acceptable methods for tracking contractual details, nor for managing several deals with long terms. With the advantages in Enterprise Contract Management Solutions, software can offer us all the elements needed to keep tabs on the documents produced. Plus, it also provides analysis tools for HR managers to track milestones and obligations, generate reports, and much more.

    6. Analyze behaviour prior to settling a contract

    You want this whole ordeal to be a success, right? First of all, you need to remind yourself that contracts are not just legal obligations, but also reflections of a formal setting between two parties. Those parties aren’t necessarily driven by the same motivations when looking for success.

    By doing some easy, relaxed questions during the interview process, you can pinpoint warning elements – that can be both positive or negative – about the performance of your future employee. If unsure, request help from a professional to give your organization an insight about these analyses.

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    Featured photo credit: Unsplash via pexels.com

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    Last Updated on September 9, 2021

    10 Best Productivity Planners To Get More Done in 2021

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    10 Best Productivity Planners To Get More Done in 2021

    Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

    Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

    We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

    As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

    Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

    Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

    1. The One Thing Planner

    The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

    As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

    Get the planner here!

    2. The Full Life Planner

    The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

    With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

    Get the planner here!

    3. The Freedom Journal

    Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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    From their site:

    “The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

    Get the planner here!

    4. Full Focus Planner

    Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

    From the site:

    “Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

    This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

    Get the planner here!

    5. Passion Planner

    They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

    From the site:

    “An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

    They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

    They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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    Get the planner here!

    6. Desire Map Planners

    If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

    Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

    Get the planner here!

    7. Franklin Covey Planners

    The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

    From the site:

    “Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

    Get the planner here!

    8. Productivity Planner

    From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

    Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

    It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

    From the site:

    “Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

    Get the planner here!

    9. Self Journal

    Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

    Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

    Get the planner here!

    10. Google Calendar

    You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

    Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

    If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

    Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

    Get the planner here!

    Bonus Advice: Integrate the 4 Building Blocks of Productivity

    Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

    The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

    Block #1: Desire

    Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

    Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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    A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

    Block #2: Strategy

    Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

    In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

    Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

    In the best selling book, The One Thing, the focusing question they teach is:

    “What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

    This is the heart of strategy and organizing what hits your planner and what doesn’t.

    Block #3: Focus

    With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

    Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

    Block #4: Rhythm

    The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

    Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

    Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

    The Bottom Line

    Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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    As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

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    Featured photo credit: Anete Lūsiņa via unsplash.com

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