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Want To Be More Successful? You Should Follow This Rule To Manage Your Time

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Want To Be More Successful? You Should Follow This Rule To Manage Your Time

Quick question…how much do you know about time? Think about it for a moment. Shouldn’t you really know? After all, whether you realize it or not you’ve spent a very long time trying to manage it. How’s it working out for you?

Most likely when you get up in the morning you think about your schedule or the things you need to get done that day. You’ve prioritized your list in your day planner and you’re ready to go.

Be honest, by the end of the day you’re amazed at how fast the day went wondering why you didn’t get much done. The answer may be simple. Maybe everything you’ve learned about managing time is a complete waste of time.[1]

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Time To Understand

“Time is an illusion.” – Albert Einstein

The gurus of time management seem to have an edge. The 4-Hour Workweek Author, Tim Ferris seems to know a great deal about time management. What does he know that you don’t? Let’s try to understand time first. In simple terms, time is when stuff happens. We tend to limit our definition of time to a clock. But time is more sophisticated than that. The other type of time is real time.

Clock time is measured in minutes, hours, days, etc. With clock time, all time passes equally. When someone turns 20 they are exactly 20-years-old, no more, no less. With real time, all time is relative depending on your point of view. 2 hours spent at the dentist can feel like 5 years. 5 hours spent at a beautiful beach can feel like 10 minutes. You get the picture.

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Are You Living In Real Time Or Clock Time?

Which type of time do you live in? If you’re using time management tools and gadgets you’re living in clock time and clock time is irrelevant. You live in real time. The good news is real time is mental and you create it. And anything you create you can manage. Now you have to power to remove those self-imposed limitations of “not having enough time” or “it’s not the right time”. So stop looking at the clock every time you need to get something done.

Time Is Of The Essence, Spend It Wisely

“Time is what we want most, but what we use worst.” – William Penn

Becoming the master of your own time requires an understanding of three ways to spend time: thoughts, conversations and actions. No matter what business you’re in, your work will always encompass these three things.

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To better understand this concept, think of what you normally do to manage your time. Planning your tasks within blocks of time during the day does not work. Your focus is on clock time which is irrelevant. Chances are you won’t get much work done because you’re limiting yourself to a timeframe.

Instead of putting a time schedule on the things you need to get done, focus on the real time productive thoughts, conversations and actions that will produce the most results. For example, your thoughts are the tasks you need to get done, the conversations are the plans you create to accomplish them and the action is what you do to get them completed. There is no timeframe to concern yourself with because you are working in real time.

Here are some techniques you can follow to help you master your own time:

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  1. Carry a note book and write down your thoughts, conversations and activities for a week. This will give you an idea of how much you can accomplish during the day and where you time is being spent.
  2. Every day spend 30 minutes to plan your day but don’t assign timeframes.
  3. Allow time for interruptions and plan time to be taken away from what you’re doing.
  4. Spend 50 percent of your time committed to the thoughts, conversations and activities that generate most of your results.
  5. Only assign a time to any conversation or activity that’s important to your success.
  6. Understand that it is impossible to get everything completed.
  7. The odds are good that 20 percent of your thoughts, conversations and activities produce 80 percent of your results.

Mastering your time is a worthwhile endeavor. By removing your thoughts from the limiting influence of timeframes you’re free to manage your time through creative thoughts, conversations and activities that produce measurable results. Everyone is different with their creativity so give it a try and see what your creative mind can come up with.

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More by this author

Anthony Pica

Freelance Writer

Want To Unlock Your Brain’s Full Potential? You Should Know This 90-Minute Trick Want To Live A More Fulfilling Life? You Need To Understand This Concept First You Only Need 3 Months To Become A Brand New You (With This Self-Improvement Approach) Want To Be More Successful? You Should Follow This Rule To Manage Your Time If You Want To Be A High Achiever, You Need To Adopt This Mindset

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Published on September 21, 2021

How Remote Work Affects Your Productivity And Wellbeing (Backed By Data)

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How Remote Work Affects Your Productivity And Wellbeing (Backed By Data)

The internet is flooded with articles about remote work and its benefits or drawbacks. But in reality, the remote work experience is so subjective that it’s impossible to draw general conclusions and issue one-size-fits-all advice about it. However, one thing that’s universal and rock-solid is data. Data-backed findings and research about remote work productivity give us a clear picture of how our workdays have changed and how work from home affects us—because data doesn’t lie.

In this article, we’ll look at three decisive findings from a recent data study and two survey reports concerning remote work productivity and worker well-being.

1. We Take Less Frequent Breaks

Your home can be a peaceful or a distracting place depending on your living and family conditions. While some of us might find it hard to focus amidst the sounds of our everyday life, other people will tell you that the peace and quiet while working from home (WFH) is a major productivity booster. Then there are those who find it hard to take proper breaks at home and switch off at the end of the workday.

But what does data say about remote work productivity? Do we work more or less in a remote setting?

Let’s take a step back to pre-pandemic times (2014, to be exact) when a time tracking application called DeskTime discovered that 10% of most productive people work for 52 minutes and then take a break for 17 minutes.

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Recently, the same time tracking app repeated that study to reveal working and breaking patterns during the pandemic. They found that remote work has caused an increase in time worked, with the most productive people now working for 112 minutes and breaking for 26 minutes.[1]

Now, this may seem rather innocent at first—so what if we work for extended periods of time as long as we also take longer breaks? But let’s take a closer look at this proportion.

While breaks have become only nine minutes longer, work sprints have more than doubled. That’s nearly two hours of work, meaning that the most hard-working people only take three to four breaks per 8-hour workday. This discovery makes us question if working from home (WFH) really is as good a thing for our well-being as we thought it was. In addition, in the WFH format, breaks are no longer a treat but rather a time to squeeze in a chore or help children with schoolwork.

Online meetings are among the main reasons for less frequent breaks. Pre-pandemic meetings meant going to another room, stretching your legs, and giving your eyes a rest from the computer. In a remote setting, all meetings happen on screen, sometimes back-to-back, which could be one of the main factors explaining the longer work hours recorded.

2. We Face a Higher Risk of Burnout

At first, many were optimistic about remote work’s benefits in terms of work-life balance as we save time on commuting and have more time to spend with family—at least in theory. But for many people, this was quickly counterbalanced by a struggle to separate their work and personal lives. Buffer’s 2021 survey for the State of Remote Work report found that the biggest struggle of remote workers is not being able to unplug, with collaboration difficulties and loneliness sharing second place.[2]

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Buffer’s respondents were also asked if they are working more or less since their shift to remote work, and 45 percent admitted to working more. Forty-two percent said they are working the same amount, while 13 percent responded that they are working less.

Longer work hours and fewer quality breaks can dramatically affect our health, as long-term sitting and computer use can cause eye strain, mental fatigue, and other issues. These, in turn, can lead to more severe consequences, such as burnout and heart disease.

Let’s have a closer look at the connection between burnout and remote work.

McKinsey’s report about the Future of work states that 49% of people say they’re feeling some symptoms of burnout.[3] And that may be an understatement since employees experiencing burnout are less likely to respond to survey requests and may have even left the workforce.

From the viewpoint of the employer, remote workers may seem like they are more productive and working longer hours. However, managers must be aware of the risks associated with increased employee anxiety. Otherwise, the productivity gains won’t be long-lasting. It’s no secret that prolonged anxiety can reduce job satisfaction, decrease work performance, and negatively affect interpersonal relationships with colleagues.[4]

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3. Despite everything, We Love Remote Work

An overwhelming majority—97 percent—of Buffer report’s survey respondents say they would like to continue working remotely to some extent. The two main benefits mentioned by the respondents are the ability to have a flexible schedule and the flexibility to work from anywhere.

McKinsey’s report found that more than half of employees would like their workplace to adopt a more flexible hybrid virtual-working model, with some days of work on-premises and some days working remotely. To be more exact, more than half of employees report that they would like at least three work-from-home days a week once the pandemic is over.

Companies will increasingly be forced to find ways to satisfy these workforce demands while implementing policies to minimize the risks associated with overworking and burnout. Smart companies will embrace this new trend and realize that adopting hybrid models can also be a win for them—for example, for accessing talent in different locations and at a lower cost.

Remote Work: Blessing or Plight?

Understandably, workers worldwide are tempted to keep the good work-life aspects that have come out of the pandemic—professional flexibility, fewer commutes, and extra time with family. But with the once strict boundaries between work and life fading, we must remain cautious. We try to squeeze in house chores during breaks. We do online meetings from the kitchen or the same couch we watch TV shows from, and many of us report difficulties switching off after work.

So, how do we keep our private and professional lives from hopelessly blending together?

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The answer is that we try to replicate the physical and virtual boundaries that come naturally in an office setting. This doesn’t only mean having a dedicated workspace but also tracking your work time and stopping when your working hours are finished. In addition, it means working breaks into your schedule because watercooler chats don’t just naturally happen at home.

If necessary, we need to introduce new rituals that resemble a normal office day—for example, going for a walk around the block in the morning to simulate “arriving at work.” Remote work is here to stay. If we want to enjoy the advantages it offers, then we need to learn how to cope with the personal challenges that come with it.

Learn how to stay productive while working remotely with these tips: How to Work From Home: 10 Tips to Stay Productive

Featured photo credit: Jenny Ueberberg via unsplash.com

Reference

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