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How A Single Shift Of Focus Can Change You From Procrastinating To Taking Actions Immediately

How A Single Shift Of Focus Can Change You From Procrastinating To Taking Actions Immediately
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The desk is cluttered, email inbox full, there are thousands of voice messages. Your head is pounding and all you can do is stare in a stagnant motion. You are frustrated, guilty, and stressed, but you just cannot reduce that growing to-do list. Procrastination leaves you feeling like your passions are engraved permanently below the “under construction” sign. Sounds familiar to you?

There’s always something we know we should do but we simply want to put it off. Many of us would rather do nothing because we’re too afraid of messing anything up. When things seem to be fine to go, we just don’t want to screw them up. Yes this is so wrong, and so I’m going to tell you what you can do to stop procrastinating.

The focus you put on completing a task determines your actions.

There are two ways to look at a task. You can do something because you want to make some achievements, win more and be better off; or you can do something because you don’t want to lose anything you’ve already got. These two types of motivation are called promotion-focus and prevention-focus.[1]

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Promotion-focused is the one who plays to win.

For people who are promotion-focused:

  • They see goals as pathways towards advancement
  • They concentrate on the rewards that will be accrued when goals are achieved
  • They are comfortable and eager to take chances
  • They are creative thinkers that work quickly and dream big

However, note that promotion-focused personalities are prone to error and are unprepared with if anything does go wrong.

Prevention-focused is the one who plays not to lose.

For people who are prevention-focused:

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  • They see goals as responsibilities
  • They concentrate on being safe and are worried if they are not careful enough or do not work hard enough
  • They play to hang on and not lose all they have
  • They are risk-averse
  • Work is thorough, carefully considered, and accurate
  • They work slowly and meticulously
  • They are not usually creative thinkers, but have excellent problem-solving and analytical skills

Most of us have a dominant motivational focus. Promotion-minded people may generate many ideas, but it takes prevention-focused people to tell the difference between good or bad ideas.

To stop procrastination, shift your focus to avoiding loss instead of winning.

Even though there is a dominant focus, most people wear both hats. An effective strategic balance is needed to get all you need when fulfilling tasks.

In Heidi Grant’s book Focus, she mentioned,

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Prevention motivation is actually enhanced by anxiety about what might go wrong. When you are focused on avoiding loss, it becomes clear that the only way to get out of danger is to take immediate action. The more worried you are, the faster you are out of the gate.

So, if you want to get yourself to start doing what really matters, adopt “prevention focus”.

Think about the serious consequences of not doing anything at all, and imagine all the things that you will lose by not doing anything. Utilize your anxiety and fear to make you do what you’ve been putting off.

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For example, if you’ve been wanting to declutter your desk because there’s too much stuff that you can’t really work on your desk but you’re afraid that it’s going to be a huge task and you have to re-organize so many things that you’ll end up messing up the situation, adopt “prevention focus”.

Fast-forward your thinking and think about things keep stacking up and leave you no working space at all, and that if anyone is visiting your home, it’s going to take you forever to tidy up the whole place. Then you’ll take some actions, even the smallest step like throwing away the broken stationeries in the drawer is better than doing nothing.

Featured photo credit: Stocksnap via stocksnap.io

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Reference

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Nena Tenacity

Nena is passionate about writing. She shares her everyday health and lifestyle tips on Lifehack.

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Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)
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No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

More on Building Habits

Featured photo credit: Unsplash via unsplash.com

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Reference

[1] Getting Things Done: Trusted System

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