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6 critical considerations for your startup’s first office space

6 critical considerations for your startup’s first office space

Moving into your own commercial office space for the first time can be quite an exciting step in your entrepreneurial career. It indicates a coming of age for your new business, meaning it’s much more likely to expand and flourish. By accommodating more resources and staff in your new space, your business will be more productive.

Selecting the perfect office space for your business can be quite a challenging task. The space you choose might be a deciding factor in a number of other important decisions which will affect your business. For example, it will affect your office budget, the lease and rental rates, the accessibility and functionality of the space, utilities, and other unknown costs. If you are the owner of a startup and are looking to move into the perfect office space, here are 6 critical considerations you need to make before signing the lease.

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The Location

The location of your startup’s office is perhaps one of the most important aspects of your future business. If you intend to have your office space in the heart of the city or in an upscale neighborhood, you might attract customers with larger spending power, however, you will pay high leasing and rental costs, which might cause a dent in your resources. On the other hand, offices in less-upscale areas may offer lower rent but may not fetch you as many customers who have considerable spending power. Based on the nature of your business, it is imperative to make a call and arrive at a decision.

Lease and Rental Rates

Real estate rates can change over time and get you into real trouble. The last thing you would want is to settle down comfortably into your office premises, then find that your landlord hikes the rent at the end of the year and rents it out to someone else if you don’t pay more. Most office leases are for a minimum of one year and can go up to ten years. It is important that you prepare your rental agreements with caution and ensure that they give you a chance to renew. Although rental rates are generally negotiated when you renew your lease, you could consider an agreement in which the increase in rent is capped at a maximum of 5%.

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Infrastructure                

Infrastructure plays a huge role in determining the suitability of your new office space. The total cost you pay towards electricity, phone and internet services, heating, and air conditioning in an office space will be a considerable investment; therefore, you need to conduct adequate research to decide on which service providers you will have on board. You can get in touch with your landlord or the managers of the commercial spaces in your neighborhood to gain a perspective.

Accessibility and Transportation

Your office space should be within close proximity to your home in order to ensure that you and your key employees do not spend a lot of time in commuting every day. Ensure that your office is in the vicinity of metro stations or other public transportation options. Your office premises should be able to take care of the parking needs of both your employees and your customers. Locating your office space in close proximity to public transportation is necessary if you have limited parking space.

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Ease of accessibility will not only earn you loyal customers but will also help you to attract potential employees to work for you.

Designing Your Office for Maximum Functionality

You need to first understand which kind of office floor plan will best suit your business. Many recent, successful startups have adopted the open floor plan to foster employee bonding and team spirit. You could also consider open cubicles divided by partitions, which offer a considerable amount of visual privacy. Ensure that the windows are duly covered with blinds to filter the sunlight and to prevent outside noise from entering the office.

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Assigning adequate space to your employees is important. It is also important to set guidelines with regards to employees’ ability to personalize their work spaces. Make sure that your office has provisions for differently abled employees.

Exuding Your Brand and Culture

Your office represents what you do and serves as a fantastic branding tool. It should embody everything that your brand reflects. Branding your office will play into your work culture and reinforce the work principles your employees abide by. They should see your company’s brand all around them – from the location of the office to what they see when they walk into the office premises. Their work culture should be shaped by the brand they work for. This is also applicable to clients and customers who visit your office. With great branding, it will be far easier to gain customers’ confidence in your business abilities.

Office environments and cultures have witnessed numerous revolutions over the past decade, courtesy of the startup trend. Office spaces that create an aura of comfort and motivation have been successful in fostering loyalty among employees. It is up to you as a leader of your business to make these important decisions that will help your business flourish.

Featured photo credit: Bench Accounting via unsplash.com

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Last Updated on August 16, 2019

15 Smart Ways to Approach Interpersonal Relationships at Work

15 Smart Ways to Approach Interpersonal Relationships at Work

Once you have embarked on your professional life, whether it is after college or high school, you will be making a transition to the workplace. If possible, it is good to find an employer that is flexible. In other words, one that possesses a culture that is diverse and tailors to the needs of its employees as a bottom line.

But, even if you don’t land your dream job right away, there are many ways to improve your experiences within the workplace as you climb the career ladder.

In the subsequent sections will be looking over ways to engage your relationships at work, including 15 ways to effectively approach interpersonal relationships at the workplace.

1. Open Up Cautiously

Depending on if its a startup, a small business, enterprise or corporation it’s important to be aware of your surroundings.

Be mindful of how much you open up about yourself, specifically regarding your personal life. You do not want to give the wrong impression, so be careful how much or what details you divulge about being in a relationship or having children.

You have to reach a certain comfort level and rapport with the rest of the staff to be able to engage in transparent conversations. A good general guideline is to stick to small talk.

2. Observe Your Surroundings

There will be times when we are summoned to have a leadership role or to undertake a project to lead a team.

Try not to be too bold or overcompensate at every turn when there is a meeting or an interaction among other staff or employees. The last thing you want to do is to be the person who wants to monopolize every conversation and every interaction.

Be a passive observer at first, and more often than not, you will learn a lot by letting others talk a lot about themselves.

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3. Listen Actively

It may seem redundant, but it is essential to practice the art of really listening to the other person.

Developing interpersonal skills and connections with others at work comes down to listening. It is not just paraphrasing what your superiors or colleagues are trying to communicate; it is about understanding what is at the core and reading between the lines.

Phrases like “I can see what you are saying” or “I can acknowledge your insight” are just some examples. Learn to empathize and relate with people with whom you have a genuine connection.

4. Consolidate All Feedback

When you learn to listen to others and to allow them to finish their thoughts you are on your way to be being a great communicator.

One of the toughest tasks to accomplish is to include everyone’s voice. Don’t rely on shout-outs or trying to come up with the best answer. Including everyone’s voice is about listening to all suggestions and putting together an entire picture. When everyone feels part of the process there is great cohesion.

5. Never Make Sweeping Judgements

As person and a human being with compassion never make any assumptions about anyone.

Just because they have a certain skin color, clothes or physical features, never make stereotypical or generalizations about anyone.

6. Keep Emotions in Check

Work-related stress is something we all have to deal with at some point or another. Whether you work in the public or private sector you will encounter stressors or stressful co-workers. In this case, it is good to keep open the lines of communications.

Always ask to clarify how a person feels and where they are coming from. It is better to entertain these conversations before they make a person lash out or have a negative reaction. Ask to speak privately and get feedback. When you do this it really shows you care about what your role is and that you are a true professional.

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7. Give Help to Others

Having compassion and empathy for others is a noble attitude to practice.

Though, do be careful about how much you want to get involved with colleagues at the office; it could jeopardize the nature of your work relationship and the roles you both have.

It’s best to separate the personal from the professional and lend a hand by using your best judgement.

8. Broaden Your Horizons

Once you have worked in a company or an organization, things can get repetitive and dull. Sometimes we need to remember that we are human and need to fulfill certain responsibilities.

Often we want to try to change things by introducing our best abilities or perhaps our inventions, but we need to be realistic. Change does not happen overnight, rather it is a long process.

Step back and take a look at the big picture, and, put all your cards on the table to get perspective. Sometimes we approach situations in life from the wrong point-of-view.

9. Be Optimistic

This is probably one you have heard time and time again.

When we suggest to have a positive attitude it does not mean to fake it until you make it, nor to conceal your feelings. This is not the case in this situation. Overall, you want to try to be authentic in how you are feeling, because life will throw curve balls that are beyond our control.

10. Be Sensitive to Cultural Norms

Whenever you are around other people within a professional workspace, do not make assumptions in trying to figure people out in an instant.

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Some cultures discourage physical contact, while others may be inviting. Always be courteous, respectful and ask questions. It will not only make you more aware of others’ needs, but show that you are considerate of the differences.

You do not want to get off on the wrong foot by being too friendly or too touchy. Just observe how people respond to your approach and let them lead the way of what is a safe practice to meet and greet the first time around.

11. Show Professionalism

How you interact and carry yourself around others will be the difference between a job promotion or losing your job. No matter what, always respectful and professional towards others.

You will have an opportunities in life and at work, so showcase an outpouring of great and positive energy in the face of adversity.

12. Get Involved with Activities

When you are part of a company, there are often opportunities for organized activities outside of the office space.

Sometimes it is worth exploring uncharted terrain and to get to know people in a different environment. Plus, you will have an opportunity to be seeing in a different light.

Even though you are off the clock, keep your professional tenure and set boundaries. You want to be vulnerable, but not put yourself in a comprising position. Use your intuition and common sense to evaluate these situations.

13. Get to Know Your Company

With your smartphone or your laptop, you have at your fingertips a mine of information online. Just as you would do before a job interview, conduct ample research to get familiarized with what your company does and how its branding is perceived via the media or social networks.

Rather than just focusing on doing your job and fulfilling the duties, see what the business is up to. It is fundamental to really know what organization you belong to. Get educated on what other ventures they are involved with as well as the ones that you are directly in the know about.

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14. Learn to Problem Solve

Problem solving is going to be a skill you will acquire with experience and by making mistakes. Furthermore, not only will you make mistakes but you will likely also sometimes fail. This is okay and is part of the natural swing of things!

Learn to take responsibility for your actions and decisions. At the same time, do not blame others for coming up short. When you come forward with the truth and responsibility, your supervisors or superiors will take notice of your authenticity.

One of the greatest gifts in life is fail and once you experience you start to get a different perspective on how to move forward at the job.

15. Do Some Prospecting

If you have coding, computer, language or other beneficial skills, be sure to pitch these at the right time.

When you start out new at a company it is best not to show all your cards. It is like poker: don’t let others see if you believe you have the upper hand. Take time to get familiarized with your company and organization before promoting your outside skillset.

You will know when to put forward your amazing talents, so proceed with caution.

Conclusion

Learning to refine your interpersonal skills is a lifelong process. In time, you will also became more effective and skillful after accumulating work-related experiences.

Exert humility, understanding, compassion, and mindfulness and the rewards will come!

Featured photo credit: Brooke Cagle via unsplash.com

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