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6 critical considerations for your startup’s first office space

6 critical considerations for your startup’s first office space

Moving into your own commercial office space for the first time can be quite an exciting step in your entrepreneurial career. It indicates a coming of age for your new business, meaning it’s much more likely to expand and flourish. By accommodating more resources and staff in your new space, your business will be more productive.

Selecting the perfect office space for your business can be quite a challenging task. The space you choose might be a deciding factor in a number of other important decisions which will affect your business. For example, it will affect your office budget, the lease and rental rates, the accessibility and functionality of the space, utilities, and other unknown costs. If you are the owner of a startup and are looking to move into the perfect office space, here are 6 critical considerations you need to make before signing the lease.

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The Location

The location of your startup’s office is perhaps one of the most important aspects of your future business. If you intend to have your office space in the heart of the city or in an upscale neighborhood, you might attract customers with larger spending power, however, you will pay high leasing and rental costs, which might cause a dent in your resources. On the other hand, offices in less-upscale areas may offer lower rent but may not fetch you as many customers who have considerable spending power. Based on the nature of your business, it is imperative to make a call and arrive at a decision.

Lease and Rental Rates

Real estate rates can change over time and get you into real trouble. The last thing you would want is to settle down comfortably into your office premises, then find that your landlord hikes the rent at the end of the year and rents it out to someone else if you don’t pay more. Most office leases are for a minimum of one year and can go up to ten years. It is important that you prepare your rental agreements with caution and ensure that they give you a chance to renew. Although rental rates are generally negotiated when you renew your lease, you could consider an agreement in which the increase in rent is capped at a maximum of 5%.

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Infrastructure                

Infrastructure plays a huge role in determining the suitability of your new office space. The total cost you pay towards electricity, phone and internet services, heating, and air conditioning in an office space will be a considerable investment; therefore, you need to conduct adequate research to decide on which service providers you will have on board. You can get in touch with your landlord or the managers of the commercial spaces in your neighborhood to gain a perspective.

Accessibility and Transportation

Your office space should be within close proximity to your home in order to ensure that you and your key employees do not spend a lot of time in commuting every day. Ensure that your office is in the vicinity of metro stations or other public transportation options. Your office premises should be able to take care of the parking needs of both your employees and your customers. Locating your office space in close proximity to public transportation is necessary if you have limited parking space.

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Ease of accessibility will not only earn you loyal customers but will also help you to attract potential employees to work for you.

Designing Your Office for Maximum Functionality

You need to first understand which kind of office floor plan will best suit your business. Many recent, successful startups have adopted the open floor plan to foster employee bonding and team spirit. You could also consider open cubicles divided by partitions, which offer a considerable amount of visual privacy. Ensure that the windows are duly covered with blinds to filter the sunlight and to prevent outside noise from entering the office.

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Assigning adequate space to your employees is important. It is also important to set guidelines with regards to employees’ ability to personalize their work spaces. Make sure that your office has provisions for differently abled employees.

Exuding Your Brand and Culture

Your office represents what you do and serves as a fantastic branding tool. It should embody everything that your brand reflects. Branding your office will play into your work culture and reinforce the work principles your employees abide by. They should see your company’s brand all around them – from the location of the office to what they see when they walk into the office premises. Their work culture should be shaped by the brand they work for. This is also applicable to clients and customers who visit your office. With great branding, it will be far easier to gain customers’ confidence in your business abilities.

Office environments and cultures have witnessed numerous revolutions over the past decade, courtesy of the startup trend. Office spaces that create an aura of comfort and motivation have been successful in fostering loyalty among employees. It is up to you as a leader of your business to make these important decisions that will help your business flourish.

Featured photo credit: Bench Accounting via unsplash.com

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Last Updated on March 29, 2021

5 Types of Horrible Bosses and How to Beat Them All

5 Types of Horrible Bosses and How to Beat Them All

When I left university I took a job immediately, I had been lucky as I had spent a year earning almost nothing as an intern so I was offered a role. On my first day I found that I had not been allocated a desk, there was no one to greet me so I was left for some hours ignored. I happened to snipe about this to another employee at the coffee machine two things happened. The first was that the person I had complained to was my new manager’s wife, and the second was, in his own words, ‘that he would come down on me like a ton of bricks if I crossed him…’

What a great start to a job! I had moved to a new city, and had been at work for less than a morning when I had my first run in with the first style of bad manager. I didn’t stay long enough to find out what Mr Agressive would do next. Bad managers are a major issue. Research from Approved Index shows that more than four in ten employees (42%) state that they have previously quit a job because of a bad manager.

The Dream Type Of Manager

My best manager was a total opposite. A man who had been the head of the UK tax system and was working his retirement running a company I was a very junior and green employee for. I made a stupid mistake, one which cost a lot of time and money and I felt I was going to be sacked without doubt.

I was nervous, beating myself up about what I had done, what would happen. At the end of the day I was called to his office, he had made me wait and I had spent that day talking to other employees, trying to understand where I had gone wrong. It had been a simple mistyped line of code which sent a massive print job out totally wrong. I learn how I should have done it and I fretted.

My boss asked me to step into his office, he asked me to sit down. “Do you know what you did?” I babbled, yes, I had been stupid, I had not double-checked or asked for advice when I was doing something I had not really understood. It was totally my fault. He paused. “Will you do that again?” Of course I told him I would not, I would always double check, ask for help and not try to be so clever when I was not!

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“Okay…”

That was it. I paused and asked, should I clear my desk. He smiled. “You have learnt a valuable lesson, I can be sure that you will never make a mistake like that again. Why would I want to get rid of an employee who knows that?”

I stayed with that company for many years, the way I was treated was a real object lesson in good management. Sadly, far too many poor managers exist out there.

The Complete Catalogue of Bad Managers

The Bully

My first boss fitted into the classic bully class. This is so often the ‘old school’ management by power style. I encountered this style again in the retail sector where one manager felt the only way to get the best from staff was to bawl and yell.

However, like so many bullies you will often find that this can be someone who either knows no better or is under stress and they are themselves running scared of the situation they have found themselves in.

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The Invisible Boss

This can either present itself as management from afar (usually the golf course or ‘important meetings) or just a boss who is too busy being important to deal with their staff.

It can feel refreshing as you will often have almost total freedom with your manager taking little or no interest in your activities, however you will soon find that you also lack the support that a good manager will provide. Without direction you may feel you are doing well just to find that you are not delivering against expectations you were not told about and suddenly it is all your fault.

The Micro Manager

The frustration of having a manager who feels the need to be involved in everything you do. The polar opposite to the Invisible Boss you will feel that there is no trust in your work as they will want to meddle in everything you do.

Dealing with the micro-manager can be difficult. Often their management style comes from their own insecurity. You can try confronting them, tell them that you can do your job however in many cases this will not succeed and can in fact make things worse.

The Over Promoted Boss

The Over promoted boss categorises someone who has no idea. They have found themselves in a management position through service, family or some corporate mystery. They are people who are not only highly unqualified to be managers they will generally be unable to do even your job.

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You can find yourself persistently frustrated by the situation you are in, however it can seem impossible to get out without handing over your resignation.

The Credit Stealer

The credit stealer is the boss who will never publically acknowledge the work you do. You will put in the extra hours working on a project and you know that, in the ‘big meeting’ it will be your credit stealing boss who will take all of the credit!

Again it is demoralising, you see all of the credit for your labour being stolen and this can often lead to good employees looking for new careers.

3 Essential Ways to Work (Cope) with Bad Managers

Whatever type of bad boss you have there are certain things that you can do to ensure that you get the recognition and protection you require to not only remain sane but to also build your career.

1. Keep evidence

Whether it is incidents with the bully or examples of projects you have completed with the credit stealer you will always be well served to keep notes and supporting evidence for projects you are working on.

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Buy your own notebook and ensure that you are always making notes, it becomes a habit and a very useful one as you have a constant reminder as well as somewhere to explore ideas.

Importantly, if you do have to go to HR or stand-up for yourself you will have clear records! Also, don’t always trust that corporate servers or emails will always be available or not tampered with. Keep your own content.

2. Hold regular meetings

Ensure that you make time for regular meetings with your boss. This is especially useful for the over-promoted or the invisible boss to allow you to ‘manage upwards’. Take charge where you can to set your objectives and use these meetings to set clear objectives and document the status of your work.

3. Stand your ground, but be ready to jump…

Remember that you don’t have to put up with poor management. If you have issues you should face them with your boss, maybe they do not know that they are coming across in a bad way.

However, be ready to recognise if the situation is not going to change. If that is the case, keep your head down and get working on polishing your CV! If it isn’t working, there will be something better out there for you!

Good luck!

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