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Striking Features of QuickBooks That You Must Know

Striking Features of QuickBooks That You Must Know

QuickBooks is a popular accounting software system which is commonly used for managing expenses and sales. It is also used for monitoring day-to-day business transactions, like bill payments, customer invoices, and more. Globally, the system is widely used by small- and medium-sized businesses.

This software comes with certain striking features that make it a vital tool for running a business successfully. These features are quite cost-effective and should not exceed your business budget. One of the major benefits of QuickBooks is that credit card and bank accounts can be connected so that you receive automatic downloads and subsequent categorization. For seamless integration, you can connect QuickBooks with apps you are already using.

Here is a quick look at the major features within QuickBooks that aid business growth.

1. Inventory Tracking

You can use QuickBooks to automatically track inventory on hand from the initial shelf level through the shipment. The per-item cost can also be monitored to give you a clear idea of your profitability.

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2. Cash Flow Management

With the system’s help, you can be sure of the amount you are owed and from whom, and you can gain clear-cut knowledge of the time payments are due. You can directly monitor how many customers are overdue through emails from your phone.

3. Spending Automation

Use this tool to efficiently manage all your vendors as well as their bills. Recurrent payments can be seamlessly set up as automatic bills.

4. Professional Payment System

Custom sales receipts, invoices and estimates can be created in a professional manner, highlighting your brand image and business perspective.

5. Instant Payment

For easy one-click payments, you can add a ‘Pay Now’ button to online invoices. Customers can make fast and easy payments using debit cards, credit cards or bank transfers.

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6. One-click Reporting

QuickBooks can give you an instant snapshot of your business performance. With a single click, you can generate a balance sheet, a profit and loss report, and other reports.

7. Dashboard Highlights

Once you sign in, you can instantly see expenses, income, pending invoices, and other major business financials on a dashboard.

8. Accounts Sharing

Your records are instantly accessible to your accountant irrespective of place or time. This feature is also free. This is in fact an extremely hassle-free way to collaborate and communicate with your accountant.

9. Financial Statement Preparation

QuickBooks can automatically keep track of payments made to subcontractors. All statements can be properly prepared, helping you to stay compliant.

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10. Mobile Business

This software empowers you to conduct your business from anywhere in the world. Whether you are in the airport lounge or a coffee shop, you can update customer data, run payrolls, or manage a late invoice, all from your tablet or mobile phone.

11. Paperless Receipt Management

This is an amazing feature which helps you stay organized wherever you are. For convenient tax preparation, you can take a receipt snapshot and simply connect it to a transaction.

12. Payroll Management

QuickBooks can help you easily run and file payroll taxes. Using enhanced payroll options, you can pay by direct deposit or check after entering employee hours. Full service payroll is also available; this will allow you to generate flawless paychecks and file taxes accordingly.

Apart from these exclusive features, QuickBooks also has something in store for those who are self-employed. By opting to use this software, freelancers can track their mileage automatically. Moreover, the software will do all the calculations for your quarterly taxes, enabling you to set some funds aside and avoid year-end surprises.

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To install QuickBooks in your computer and get continual technical support, all you need to do is dial the QuickBooks phone number and hook up with technical support. That way, you’ll be able to install the software easily without hiring external support.

So, get ready to make your life hassle-free!

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Adnan Manzoor

Data Analyst & Life Coach

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Published on September 17, 2018

How Being Smart With Your Money Leads to Financial Success

How Being Smart With Your Money Leads to Financial Success

Achieving financial success is not something that just happens. Maybe if you win the lottery or something, but for the average person like you or me, it comes from a series of small steps you take over a long period of time.

With each step, you form a new smart money habit. And with each smart money habit, you build towards financial independence.

So what sort of habits can you form to get on that path? Let’s take a look at smart money habits you can start today to get you closer to a financially independent future.

1. Avoid being “penny wise but pound foolish”

It’s tempting to try saving a couple cents here and there when buying small items. However, that’s not where the real money is saved. You’re putting in extra effort for something that doesn’t move the needle.

You get the most bang when you’re able to cut down on your bigger bills. For example, finding a lower interest rate for your mortgage could save you $50+ per month. And cutting your transportation bill by purchasing a cheaper car or taking public transportation can provide large gains as well.

So, look at your recurring expenses such as housing, transportation, and insurance, and see where there’s wiggle room. It’s a much better use of your time than trying to pinch pennies here and there on smaller purchases.

2. When you want something big, wait

Impulsivity can get you in trouble in most aspects of life. Finances are no different.

It’s human nature to see something and want it right then and there. It starts as a kid in the checkout line at the grocery store, and it continues on through adulthood.

We get an idea in our head of something we want, and it’s hard not to go out and get it right then.

A good example is wanting a new car. Perhaps you’ve had your car for several years. It’s crossed the 100k mile mark. Maybe maintenance is due, and you’re annoyed that you need to replace the timing belt or purchase new tires.

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So, you get the itch.

You start digging around online, and you realize you could trade in your current car for something newer and more exciting… all for a few hundred bucks a month. Then you get obsessed.

Here’s where you have to take a step back.

Your newfound obsession is clouding your judgement. Rather than giving into the impulse, wait it out.

Set a timeframe for yourself. Maybe you come back to the decision three months down the road. See if the obsession lasts.

It might, but often, a funny thing happens. Often, you forget about it. And often, you find that the new car wasn’t a need at all.

The impulse faded. And you just saved yourself a ton of money.

3. Live smaller than you can afford

You finally get that big raise. And you want to celebrate – and why not?

You’ve been looking forward to this forever. And after all, it was all due to your hard work.

That’s fine, splurge a little. However, make it a one-time deal and be done.

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Don’t get caught in the trap that just because you’re now making more money, you should spend more.

Too often, people get more money and feel like they that gives them the means to buy a bigger house, a bigger car… you know the drill. Resist.

The fact is that living smaller than what you can afford is one of the fastest ways to build savings.

But if you constantly upgrade as you begin to make more, then you’ll never get ahead. You’ll just build up more debt along the way and have just as little wiggle room as before.

4. Practice smart grocery shopping

Food… it’s one of the biggest portions of any budget. And if you’re not careful, it can be one of the biggest drains on your wallet.

But luckily, there are a few things you can do to ensure that you stay smart with your money when buying groceries.

Create a grocery budget

Set a strict weekly grocery budget. When you know how much you can spend on groceries, you can then plan your weekly menu around it.

Once you know what all you need, you can go shopping and keep a running tally as you shop to ensure you’re on track.

I tend to do this in my head, rounding for each item. However, writing it down as you go would probably work best for most people.

Make a list… and never deviate

Never go to the grocery store without a list. If you go to the store with a ballpark idea in mind, you don’t have a true ide of what you need.

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You’re not well-researched. You don’t know what the sales are. As a result, you’re going to make decisions on the fly.

These impulse decisions will lead to overspending, which will derail your grocery budget.

Eat before going grocery shopping

It’s also important to eat prior to going to the grocery store. Hunger is a powerful force.

If you’re shopping on an empty stomach, everything is going to look good. In particular, you may find a lot of ready-made, processed snacks will look enticing.

After all, you’re hungry now and that food is easily available. So subconsciously, you may lean towards those items.

Unfortunately, not only are those items typically less healthy, but they’re likely more expensive. You pay for convenience.

However, when you eat prior to shopping, then you’ll shop with a clear mind. Your hunger won’t cloud your judgement, influencing you to make poor decisions like a cartoon devil resting on your shoulder whispering in your ear.

This makes it much easier to stick to your grocery plan.

5. Cancel your gym membership

Now that you’re all set on your food, it’s time to get smart about managing your budget in terms of physical fitness. And let’s begin by avoiding the gym. The gym bill, that is.

The average gym membership costs around $60 per month. That’s $720 a year.

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Yet, two out of three gym memberships go unused. That means two-thirds of people who have a gym membership are literally giving away almost a thousand bucks a year. It’s crazy!

I recommend seeking an alternative. One good alternative is to look into fitness streaming services.

Streaming services allow you to stream hundreds of workouts like Insanity and p90x, right in your own home for around $10-20 a month. That’s $40-50 less a month than the average gym membership.

Of course, then there’s the free option. The internet is full of free workouts that you can do on your own with minimal or no equipment.

For example, there’s the Couch to 5K program, that I personally used a decade ago to ease myself from couch potato to running my first 5K race. If I could do it, anyone could.

Then there are free resources like reddit that have limitless information on workouts. The Fitness subreddit has done all the research for you, populating workout tips and detailed workout routines for anyone to use in their wiki.

There are several routines that require no equipment. And you can join in on the subreddit to become part of the community, making it easier for those seeking comraderie and encouragement in their fitness goals. All for free.

It’s baby steps… And baby steps can start now!

I’ve never met anyone that can’t stand to be a bit smarter with their money. And on the flip side, anyone can get smarter with their money. But remember, it doesn’t happen all at once.

Begin by fighting your impulses. Prepare for the week and be smart at the store. And cut monthly expenses like gym memberships that are overpriced and you probably aren’t getting your money’s worth out of anyway.

The devil is in the details. And the details can change your lifestyle and prep you for a financially independent future.

Featured photo credit: Unsplash via unsplash.com

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