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8 Overlooked Things That Are Hampering Your Office Productivity

8 Overlooked Things That Are Hampering Your Office Productivity

Productivity is a state or quality of producing something. Since people are not always the most stable of the beings, productivity is an elusive concept. We go to office and work there day in day out, but simply putting our time and effort without much focus does not always make us actually productive.

To actually be productive, you have to be in a stable state of mind and stay focused in your work. But that’s not always the case. More often than not, there are little factors that are dragging your work rate and actually hampering your productivity. Some of these factors are discussed in this post.

1. Noise

Putting it bluntly, any unrequired incoherent persistent disturbance can be labeled as a noise.

The office machines, chattering co-workers, nearby construction site or trains are the usual suspects when it comes to creating noise inside the office.  Though these may sound trivial, studies have shown these noises have serious implications with office productivity.[1]

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2. Temperature

Temperature is one of the most overlooked factors when it comes to creating an office environment. So it’s easy to grasp why employees persistently complain about the workplace being too hot or too cold.

It’s easy to see the picture; any place that is too hot, too cold or too humid makes the employees feel uncomfortable and reduces their productivity.

A study linked warm offices to fewer typing errors and higher productivity of the workers. The results of the study also suggested that raising the temperature to a more comfortable thermal zone saved the employers about $2 per worker, per hour.[2]

3. Light

It is a wide known fact that working in dark interferes with your eyes and decreases your productivity in the long run. But lighting has effects well beyond that: a study conducted by the American Society of Interior Design indicated that 68 percent of employees complain about the lighting situation in their offices.[3] Two of the most common complaints were that the lights in the office were either too dim or too harsh.

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While selecting lighting arrangements for your office, natural light is the best choice but consider this: an employer’s choice of lighting can have a considerable effect on the productivity of the company.

4. Interruptions

Imagine a situation where an employee is completely immersed in his/her work and out of the blue, a co-worker comes and asks him/her if he/she has a minute and then goes on to ask which color he/she should paint the nursery to? These types of situations are all but frequent in offices.

Time magazine estimates that on an average day, the workers are interrupted about 7 times an hour adding up to 56 times per day and more than 80% of time these interruptions result to mundane discussions.[4] Another research suggests that these interruptions are costing the U.S. economy $588 billion a year.[5]

Using time tracking software and optimizing employee break times can help alleviate the productivity problems due to inane interruptions.

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5. Air

Air is vital to us, yet we tend to overlook its significance. Poor quality air may lead to chronic problems like asthma and bronchitis while minor health problems like headaches, dry throat, runny eyes and respiration problems are frequent.

Research from the Technical University of Denmark concluded that poor indoor air quality in buildings can decrease productivity by as much as 6-9 %.[6] The problems do not stop at employees; even visitors tend to express their dissatisfaction if there is lack of fresh air. U.S Occupational Safety and Health Administration estimates that around $15 is being lost due to poor indoor air quality.[7]

Maintaining natural air circulation is the key. You should also strategically set up air conditioners so they can circulate fresh air with minimal amount of foreign particles being mixed in it.

6. Office Anatomy

Remember the mantra:  ‘Healthy environment creates happy employees’. Worryingly enough, the opposite is equally true as well. Unhealthy environments create dissatisfied employees. A bad office anatomy plays into the psyche of the workers and creates a mental barrier, which hampers productivity.

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A neatly maintained office anatomy helps to boost the productivity. Use privacy panels for increasing focus of employees and allow natural lights to flow in through the windows to help the workers concentrate more.

7. Tech Problems

There is an old proverb ‘Time is Money’. Consider the time you’re losing because of small tech problems like your computer crashing or the server going down. These days a majority of companies rely on evolving technologies to increase their efficiency but it’s not always the case.

Sometimes working with technology works against your favor, especially if you have little to no experience with it. It wastes a lot of your time with little development. To ensure maximum productivity, experiment with technology that you’re confident you’ll get a hold of.

8. Food

When discussing about office problems, people often tend to completely ignore the problems created by food quality. Employees take snacks during their work time. It helps to fuel their energy levels and helps them stay productive. But not all foods are good for you. A study by Harvard Business Review suggested that misbalance of glucose in sugar is bad for your productivity while consuming too much fat in your food makes you lazy.[8]

Consuming healthy snacks at specific intervals improves your digestion and smoothens your metabolic process to ensure you stay focused on your work, helping to increase your productivity.

Featured photo credit: Flickr via c2.staticflickr.com

Reference

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Nabin Paudyal

Co-Founder, Siplikan Media Group

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Last Updated on March 25, 2020

How to Set Ambitious Career Goals (With Examples)

How to Set Ambitious Career Goals (With Examples)

Taking your work to the next level means setting and keeping career goals. A career goal is a targeted objective that explains what you want your ultimate profession to be.

Defining career goals is a critical step to achieving success. You need to know where you’re going in order to get there. Knowing what your career goals are isn’t just important for you–it’s important for potential employers too. The relationship between an employer and an employee works best when your goals for the future and their goals align. Saying, “Oh, I don’t know. I’ll do anything,” makes you seem indecisive, and opens you up to taking on ill-fitting tasks that won’t lead you to your dream life.

Career goal templates’ one-size-fits-all approach won’t consider your unique goals and experiences. They won’t help you stand out, and they may not reflect your full potential.

In this article, I’ll help you to define your career goals with SMART goal framework, and will provide you with a list of examples goals for work and career.

How to Define Your Career Goal with SMART

Instead of relying on a generalized framework to explain your vision, use a tried-and-true goal-setting model. SMART is an acronym for “Specific, Measurable, Action-oriented, Realistic with Timelines.”[1] The SMART framework demystifies goals by breaking them into smaller steps.

Helpful hints when setting SMART career goals:

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  • Start with short-term goals first. Work on your short-term goals, and then progress the long-term interests.[2] Short-term goals are those things which take 1-3 years to complete. Long-term goals take 3-5 years to do. As you succeed in your short-term goals, that success should feed into accomplishing your long-term goals.
  • Be specific, but don’t overdo it. You need to define your career goals, but if you make them too specific, then they become unattainable. Instead of saying, “I want to be the next CEO of Apple, where I’ll create a billion-dollar product,” try something like, “My goal is to be the CEO of a successful company.”
  • Get clear on how you’re going to reach your goals. You should be able to explain the actions you’ll take to advance your career. If you can’t explain the steps, then you need to break your goal down into more manageable chunks.
  • Don’t be self-centered. Your work should not only help you advance, but it should also support the goals of your employer. If your goals differ too much, then it might be a sign that the job you’ve taken isn’t a good fit.

If you want to learn more about setting SMART Goals, watch the video below to learn how you can set SMART career goals.

After you’re clear on how to set SMART goals, you can use this framework to tackle other aspects of your work. For instance, you might set SMART goals to improve your performance review, look for a new job, or shift your focus to a different career.

We’ll cover examples of ways to use SMART goals to meet short-term career goals in the next section.

Why You Need an Individual Development Plan

Setting goals is one part of the larger formula for success. You may know what you want to do, but you also have to figure out what skills you have, what you lack, and where your greatest strengths and weaknesses are.

One of the best ways to understand your capabilities is by using the Science Careers Individual Development Plan skills assessment. It’s free, and all you need to do is register an account and take a few assessments.

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These assessments will help you determine if your career goals are realistic. You’ll come away with a better understanding of your unique talents and skill-sets. You may decide to change some of your career goals or alter your timeline based on what you learn.

40 Examples of Goals for Work & Career

All this talk of goal-setting and self-assessment may sound great in theory, but perhaps you need some inspiration to figure out what your goals should be.

For Changing a Job

  1. Attend more networking events and make new contacts.
  2. Achieve a promotion to __________ position.
  3. Get a raise.
  4. Plan and take a vacation this year.
  5. Agree to take on new responsibilities.
  6. Develop meaningful relationships with your coworkers and clients.
  7. Ask for feedback on a regular basis.
  8. Learn how to say, “No,” when you are asked to take on too much.
  9. Delegate tasks that you no longer need to be responsible for.
  10. Strive to be in a leadership role in __ number of years.

For Switching Career Path

  1. Pick up and learn a new skill.
  2. Find a mentor.
  3. Become a volunteer in the field that interests you.
  4. Commit to getting training or going back to school.
  5. Read the most recent books related to your field.
  6. Decide whether you are happy with your work-life balance and make changes if necessary. [3]
  7. Plan what steps you need to take to change careers.[4]
  8. Compile a list of people who could be character references or submit recommendations.
  9. Commit to making __ number of new contacts in the field this year.
  10. Create a financial plan.

For Getting a Promotion

  1. Reduce business expenses by a certain percentage.
  2. Stop micromanaging your team members.
  3. Become a mentor.
  4. Brainstorm ways that you could improve your productivity and efficiency at work
  5. Seek a new training opportunity to address a weakness.[5]
  6. Find a way to organize your work space.[6]
  7. Seek feedback from a boss or trusted coworker every week/ month/ quarter.
  8. Become a better communicator.
  9. Find new ways to be a team player.
  10. Learn how to reduce work hours without compromising productivity.

For Acing a Job Interview

  1. Identify personal boundaries at work and know what you should do to make your day more productive and manageable.
  2. Identify steps to create a professional image for yourself.
  3. Go after the career of your dreams to find work that does not feel like a job.
  4. Look for a place to pursue your interest and apply your knowledge and skills.
  5. Find a new way to collaborate with experts in your field.
  6. Identify opportunities to observe others working in the career you want.
  7. Become more creative and break out of your comfort zone.
  8. Ask to be trained more relevant skills for your work.
  9. Ask for opportunities to explore the field and widen your horizon
  10. Set your eye on a specific award at work and go for it.

Career Goal Setting FAQs

I’m sure you still have some questions about setting your own career goals, so here I’m listing out the most commonly asked questions about career goals.

1. What if I’m not sure what I want my career to be?

If you’re uncertain, be honest about it. Let the employer know as much as you know about what you want to do. Express your willingness to use your strengths to contribute to the company. When you take this approach, back up your claim with some examples.

If you’re not even sure where to begin with your career, check out this guide:

How to Find Your Ideal Career Path Without Wasting Time on Jobs Not Suitable for You

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2. Is it okay to lie about my career goals?

Lying to potential employers is bound to end in disaster. In the interview, a lie can make you look foolish because you won’t know how to answer follow up questions.

Even if you think your career goal may not precisely align with the employer’s expectations for a long-term hire, be open and honest. There’s probably more common ground than they realize, and it’s up to you to bridge any gaps in expectations.

Being honest and explaining these connections shows your employer that you’ve put a lot of thought into this application. You aren’t just telling them what they want to hear.

3. Is it better to have an ambitious goal, or should I play it safe?

You should have a goal that challenges you, but SMART goals are always reasonable. If you put forth a goal that is way beyond your capabilities, you will seem naive. Making your goals too easy shows a lack of motivation.

Employers want new hires who are able to self-reflect and are willing to take on challenges.

4. Can I have several career goals?

It’s best to have one clearly-defined career goal and stick with it. (Of course, you can still have goals in other areas of your life.) Having a single career goal shows that you’re capable of focusing, and it shows that you like to accomplish what you set out to do.

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On the other hand, you might have multiple related career goals. This could mean that you have short-term goals that dovetail into your ultimate long-term career goal. You might also have several smaller goals that feed into a single purpose.

For example, if you want to become a lawyer, you might become a paralegal and attend law school at the same time. If you want to be a school administrator, you might have initial goals of being a classroom teacher and studying education policy. In both cases, these temporary jobs and the extra education help you reach your ultimate goal.

Summary

You’ll have to devote some time to setting career goals, but you’ll be so much more successful with some direction. Remember to:

  • Set SMART goals. SMART goals are Specific, Measurable, Action-oriented, and Realistic with Timelines. When you set goals with these things in mind, you are likely to achieve the outcomes you want.
  • Have short-term and long-term goals. Short-term career goals can be completed in 1-3 years, while long-term goals will take 3-5 years to finish. Your short-term goals should set you up to accomplish your long-term goals.
  • Assess your capabilities by coming up with an Individual Development Plan. Knowing how to set goals won’t help you if you don’t know yourself. Understand what your strengths and weaknesses are by taking some self-assessments.
  • Choose goals that are appropriate to your ultimate aims. Your career goals should be relevant to one another. If they aren’t, then you may need to narrow your focus. Your goals should match the type of job that you want and the quality of life that you want to lead.
  • Be clear about your goals with potential employers. Always be honest with potential employers about what you want to do with your life. If your goals differ from the company’s objectives, find a way bridge the gap between what you want for yourself and what your employer expects.

By doing goal-setting work now, you’ll be able to make conscious choices on your career path. You can always adjust your plan if things change for you, but the key is to give yourself a road map for success.

More Tips About Setting Work Goals

Featured photo credit: Tyler Franta via unsplash.com

Reference

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