If you are involved in a lot of projects at work, you need a way to be able to stay fully organized, to get things done in the best possible way, and to finish projects on time. So, what you really need is to start using Gantt Charts. What are Gantt Charts? Well, if you are not an expert in project management, you may not be familiar with these charts. But once you do familiarize yourself with them, you will wonder how you ever got projects completed without them.
So, let’s start out by talking about what a Gantt Chart actually is. A Gantt Chart is simply a project management technique that helps you to plan activities and track all project schedules. It is a terrific way to be able to display all of the tasks involved with a given project against time. Basically, it is a simple chart that tells you what you need to do and when you need to do it. The left side of the chart shows the tasks that need to be completed, and the right side is used as a timeline. Each activity is shown on the timeline by a bar that shows how long the activity should take.
Benefits of Using Gantt Charts
There are several benefits of using Gantt Charts, and all of them involve making your job a whole lot easier. Here, we are going to discuss the top five benefits of using these charts to help you get projects completed on time.
1. Organize Your Thoughts
This is an excellent way to be able to keep your thoughts organized while you are working on projects. When you are able to organize thoughts, you can compartmentalize the various parts of each project, and this makes it a lot easier to get things done. You can do little things one by one and see results, rather than focusing on everything all at once and getting nothing done.
2. Track Your Progress
When you have a Gantt Chart to look at, you can see how much progress you are making on projects you are working on. You can use the chart to prioritize high level tasks and to allocate tasks so you get the most important things completed first. You will always know whether you are on track and what still needs to be done.
3. Set Realistic Time Frames
Because the right side of the Gantt Chart is a timeline, you will be able to see what you are doing, when certain tasks need to be done, and how long it should take you to complete tasks. Make sure when you are setting time frames that you take into consideration other things that you will need to do during the same time frame. This will help you prepare for or avoid interruptions in your work that could keep you from getting things done.
4. Clear Things Up
Often, diagrams and charts can be a lot easier to read than paragraphs of information. Gantt Charts give you the information you need in diagram and chart form so that you can see the whole picture and understand it completely. This is much clearer than having to piece together bits of information and figure it all out on your own.
5. Keep Your Team Informed
When you place the Gantt Chart in an area where your entire team can see it, everyone can stay on top of things and get projects completed faster. The Gantt Chart will let everyone know what the objectives are, when tasks are to be completed, and the process you will use to complete them. This will make a huge difference in how your team performs, and projects will get completed much better and faster.
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