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5 Ways Technology Can Help You Balance School and Life

5 Ways Technology Can Help You Balance School and Life

Technological advancement has made life easier for us. Imagine living in the 1950s. While some may call it the golden era, the truth is that it was extremely difficult to live back then. Electricity was scarce, and there were no amenities such as mobile phones or the internet.

Today, most of these facilities are considered a necessity. Even though many experts argue that the use of technology has created an imbalance between school and life, the truth is that if used properly, technology can help you bridge the gap.

A lot has changed in the last few decades, but education is the most important thing if you wish to be successful. A lot of people today are balancing education with work. Some have weekend classes while some juggle work with online courses. But how do you manage life with education? The truth is that technology can help. How? Here are some tips:

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1. Let Technology Help You Manage Your Commitments

Over 4 million people aged 35 or older are enrolled in colleges. More and more Americans are waking up to the need for more education. They have realized that it is never too late to get a more training. However, most of these are married and have other commitments. This often prevents them from giving their 100% which disrupts their ability to focus on learning. Fortunately, technology can help.

You need to make a list of things that matter to you. These include family, education, work and of course your hobbies. Tools such as Google Calendar can greatly help you prepare a schedule and manage your time. Another great app is Instant. It keeps track of where you spend most of your time, including your sleep patterns so you can manage things better.

If you want a more detailed look at your schedule, you can use something like OfficeTime. It presents data in the form of graphs for a visual view of what you do. Once you have this data, you can see where most of your time goes and how you can change it, based on your priorities. For example, if you are spending 10 hours working and need more time for your education, you can set goals that include completing your work within 8 hours and using the time saved for your education.

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2. Use Technology for Better Communication

Communication is very important in every aspect of life, and thanks to technology it is easier than ever before to communicate. Save time by turning notifications on for your emails, but only for the urgent ones that you really need. This will allow you to respond to important emails instantly. Similarly, prevent useless apps from communicating. Most apps send push notifications regarding updates and special offers, and most of them are usually useless to you.

According to reports, most people spend around 90 minutes on a phone every day. And sadly, a lot of it goes into doing things that are of no use, including useless communication. So make sure to use technology to communicate effectively and efficiently and block out distractions.

Structure your responses properly so that there is no time wasted in replying and clearing things. If something cannot be made clear via text, use voice notes or simply call using one of many tools such as WhatsApp or Skype.

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3. Enjoy the Perks of Being a Student

Remind yourself about the perks of studying. Having advanced skills will help you carve out your niche and have a better life. Also, while you are studying, you may be eligible for student discounts and other offers that are only for students.

Technology has made it easier to see the benefit of everything. You can predict your worth with a certain degree or where you will be career-wise ten years down the line. Such information will help you stay motivated.

4. Find New Ways to Get An Education

Technology has made it easy to study. You do not necessarily have to attend classes physically thanks to eLearning and other training programs. Virtual learning is one of the fastest growing concepts due to its benefits. It allows incredible flexibility so that anyone and everyone can pursue further education.

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It is a 100 billion dollar industry today and is expected to grow even more in the future. While many question the quality of education, reports indicate that eLearning is as good as traditional learning, if not better.

5. Technology Will Allow You To be On Time

You can use technology to stay organized and on schedule. Use alarms to make sure you wake up on time and get timely reminders. Most mobile devices have this function built-in so there will be no need to install new apps. However, for better functionality, you may try some third party apps as well, such as Wunderlist. It lets you schedule due dates/times and tasks. It can send reminders, including push notifications and also emails. You can also check off items once you complete one task to make sure you keep a tab on all your tasks.

Make sure to make proper use of technology to ensure that you live a balanced life. Apps can help you organize and do things in a better manner.

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Ahmed Raza

CEO of Samurais.co

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

Reference

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