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3 Best All-in-one Software for Businesses

3 Best All-in-one Software for Businesses

A recent​ IDC research survey report​[1] indicates that almost 96% of businesses are wasting money on unused software. Considering that enterprise software is among one of organization’s most strategic assets, this statistic comes across as pretty alarming. Traditionally, businesses have been accustomed to buying specific best-in-class solutions to address distinct organizational processes. According to Gartner​,[2] a best-in-class product is defined as the superior product within a category of hardware or oftware. However, it does not necessarily mean the best product overall. This is a key point that software purchasers fail to take note of. Best-in-class does not mean best-fit. And this often leads to deluge and wasteful spending.

On the contrary, a new breed of comprehensive and integrated solutions are shaping up today’s software markets. These all-in-one software seem to understand the business critical disciplines, such as project management or sales very well, and cannot be ensnared in the challenges such as vendor management, learning curve, and reporting that best-in-class tools inherently bring to the table. These disciplines are directly responsible for their company’s top lines, so the software they use needs to address their key pain areas in order to allow information to flow seamlessly across various business functions and create better accountability, visibility, and efficiency in the processes.

Here are my 3 best all-in-one software for next-generation businesses.

1. Celoxis

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celoxis

    Celoxis is one of the most affordable all-in-one platforms for project management and work collaboration. It is a comprehensive yet easy to use software that is helping businesses deliver successful projects and results. It comes with a plethora​ of capabilities that help businesses[3] – both big and small – to effectively manage their project portfolios, clients, costs, revenues, resources, and business processes.

    Celoxis provides real-time and advanced business intelligence through management dashboards and reports. It offers a wide range of pre-built and customized reporting options, including multiple data visualization and charting. Celoxis has an innovative feature called ‘Apps’ that lets organizations build their own apps for handling business workflows.

    This improves team adoption and productivity, since they handle all of their diverse work activities, including project tasks, bugs, change requests, approvals, etc., within a single system – all unified and easy for reporting. It is available in seven different languages, and is highly suitable for global remote teams.

    Celoxis is one of the few project management tools to offer a cloud-based access and an on-premise version. Popular brands such as Rolex, Jabil, HBO, Deloitte, Del Monte, The Cheesecake Factory, University of Washington, Singapore Post, and Harman have been using Celoxis successfully for years. Celoxis is available for a flat-fee pricing, which could save you money in the long run.

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    This company was established in 2001, and is among the first SaaS companies in India.

    2. Agile CRM

    agile crm

      Agile CRM is a cloud-based, all-in-one customer relationship management (CRM) solution to automate all sales and marketing activities in one platform. It gives businesses a full 360 degree handle on their sales, marketing, and customer service departments, all within the same tool. Sales features include contact management, deals tracking, and appointment scheduling. Marketing features include a landing page generator, email campaigns, and web engagement tracking. Agile CRM also includes a help desk capability to enable support agents to receive, process, and respond to service requests. Agile is packed with advanced analytics features to provide businesses with data-driven insights.

      Agile CRM comes at an affordable price and is used by the likes of John Hopkins University and Fidelity Bank.

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      This company was established in 2013, and is headquartered in India.

      3. Namely

      Namely

        Namely is an all-in-one platform for human resources (HR). I would include HR as a business critical function, since it is about employees. Namely seamlessly handles all of the administration and compliance processes across HR, payroll, and benefits. It provides a centralized employee database to keep all pertinent people data at hand.

        Namely also comes with workflows to automate approvals for salary changes, promotions, etc. It has a full-service payroll module that automatically keeps in sync with the HR data. With Namely, businesses can simplify employee benefits and allow employees to shop from a menu of world-class benefits plans.

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        Talent management is another capability that is native to Namely. This provides for easy onboarding, goals, and performance reviews. Namely connects everyone in the organization and helps reduce the HR administration.

        Namely was founded in 2012, and has over 600 customers, including TechnologyAdvice and WorkWave.

        Software purchasing is a challenging and involved process. Finding the right solution is important because switching products can cost both time and money, so it is important for businesses to carefully evaluate software with their business challenges before committing to a purchase.

        Reference

        More by this author

        Abhay Jeet Mishra

        Writer at Lifehack & Enterested.com

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        Published on October 9, 2018

        Evernote vs OneNote: Which Improves Your Productivity Better?

        Evernote vs OneNote: Which Improves Your Productivity Better?

        Note-taking is useful in helping improve your memory and increase your productivity at work. By writing down notes, you have something tangible you can refer back to, remember what needs to be done, and regain control of your work throughout the day.

        There are thousands of different note-taking apps you can use on your desktop or mobile device. The two most popular are Evernote and Microsoft OneNote because they are incredibly efficient and effective that each has a following of extremely loyal users and advocates.

        So if it comes to Evernote vs OneNote, how do they improve productivity?

        An overview of Evernote and OneNote

        First, an introduction to the two platforms. Evernote is an app that lets you store content, take down notes, write lists, and organize all of them. While these are stored in Notebooks, the whole concept behind this productivity app is more like a Universal Inbox where you can save everything you’ve collected so you can quickly find it when you need them through the use of tags.

        Microsoft’s OneNote, on the other hand, works very much like a digital version of the notebooks you used to carry around in school. Aside from storing all your notes and different types of content you’ve collected, you can also organize them into sections, pages, and containers.

        Each of these apps offers their users a host of features to help them improve their productivity and memory. Also, because no app is perfect, each also has their strengths and limitations.

        To get a better idea of which app will be your best choice, we’ll be comparing the two based on three key features most used by their users: collecting information, note-taking, and mobility.

        Collecting information

        Both the OneNote and Evernote come with their own web clipper extension that allows you to quickly collect and store information from different websites as you find them.

        Both give you the option to choose whether you’d like to save the entire web page as is, a simplified version without the ads, or just a section of the page. You can also add some notes before saving them to make it easier for you to remember why you “clipped” that particular resource.

        Since OneNote gives you more structure to organize your content, its web clipper allows you to choose not just which notebook to save the details, but also what section within the notebook.

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          Source: OneNote.com

          Evernote gives you the option to add tags to your web clippings before you save it, so it’s easier for you to search for it later.

          Premium users get access to Evernote’s Related Results feature located in its Options section. When you search on Google, Evernote will launch a secondary search that will show all the notes related to the keyword you used in searching for information.

            Source: Zapier.com

            This feature, according to Jeremy Skillings, President of Youcanbefound.com, is beneficial because it lets you know what information you already have stored in your notes.

            “In some cases whenever I do my research, I find out through this feature that I already have the exact information I need stored in my Evernote account. That alone cuts back a significant amount of the time I spend on projects.”

            Note-taking

            Both of these productivity apps allow you to create and format your notes to create rich documents. Among these features include changing the font size and color, adding tables, and inserting media files.

            Evernote’s note-taking features are very similar to a Word document in that it’s very structured concerning how you input your notes.

              Professionals who need to be able to build and access well-structured docs in the field make up much of Evernote’s loyal fanbase. One such 2-year user in the real estate field, Anthony Gilbert of RealFX.com, liked the formatting options, but admitted that there were still some downsides to the rigidly formatted approach.

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              While he enjoyed the features, his personal experience with using it in the field revealed that the formatting features,“mean that if you need to change parts of your notes around, it can get tedious”. He continued, “the formatting features are quite finicky, so you may need a bit of patience to get the end results you are looking for.”

              Professionals who need to be able to build and access well-structured docs in the field make up much of Evernote’s loyal fanbase. One such 2-year user in the real estate field, Anthony Gilbertof RealFX.com, liked the formatting options, but admitted that there were still some downsides to the rigidly formatted approach.

              Structuring your notes properly from the get-go can have an effect on your productivity. A blank slate can sometimes be puzzling. Evernote allows the ability to use battle-tested templates and workflows that save you time. They can provide inspiration and structure on what’s possible.

              On the other hand, OneNote gives its users more versatility and flexibility in the way notes are created. You can click at any area of the page and begin typing. If you need to move things around, you can drag and drop sections of your notes to the right place.

              On the other hand, OneNote gives its users more versatility and flexibility in the way you create your notes. You can click at any area of the page and begin typing. If you need to move things around, you can drag and drop sections of your notes to the right place.

                Source: Lifehacker

                Also, it gives you the option to create Templates that you can use to layout your page properly, so all you’ll need to do is to fill in the information.

                  Source: MakeUseOf

                  This is a particularly handy feature that stood out to many of the people who shared their love of OneNote with me. Steve Lionais, longtime user and Co-Founder & CEO of Dr-Bill.ca, claims that this feature helped him build his business by affecting his memory in a powerful and helpful way.

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                  “This [feature] is what makes OneNote great memory retention app,” he said of the templates. “I find that I remember things more when they are arranged in a certain way. OneNote allowed me to do that for my meeting and presentation notes, so I don’t have to spend a lot of time trying to find the next point!”

                  However, what really makes OneNote the winner of this round is its ability to allow you to embed media files from other sources like Youtube. In addition to including the link, OneNote launches a media player, allowing you to watch the video or listen to the audio file directly from the page where you saved it.

                    Source: Windows Central

                    Mobility

                    Evernote and OneNote can be used both on desktops and mobile devices. At the same time, they provide their users with the ability to sync the content from one device to the other.

                    Judging which of the two productivity apps is best here is quite tricky because it greatly depends on several factors. One of these is the operating software you use.

                    Many of the power users we asked were using iOS, and that put some points toward Evernote. Greg Reese of AmeriEstate.com found himself frequently using the built-in camera option (and other iOS integrations) to manage his daily duties as President.

                      Evernote’s camera also integrates with Post-It, Moleskin notebook pages, and business cards. When you take a photo of any of these, the camera will capture the information and format this for Evernote so that it’s quick to find it when you search.

                      OneNote, on the other hand, dominates the Android environment. In addition to the app, Android users will also find a OneNote floating badge on the side of the home screen. So you can take notes on the go very quickly.

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                        Source: MS Power User

                        Another factor to consider is the cloud storage you use. For you to sync OneNote across different devices, you’ll need to first set up an account with OneDrive, which is Microsoft’s cloud storage service.

                        “This is something that Evernote users like me don’t have to worry about,” according to Matt Willens, Head Attorney for Willens Law Offices. “Whether you use a free account or one of their paid plans, you can immediately sync your devices without having to get a separate cloud storage account.”

                        The drawback here is the amount of storage and number of devices that you can sync. Free users are only given 60MB of storage space and can sync up to two devices. If you need more storage space, you’ll have to get the paid plans.

                        Which app is better for improving memory and productivity?

                        The honest—and most straightforward—answer is:

                        It depends on you.

                        While Evernote and OneNote have their strengths and weaknesses, how well it will help improve productivity and memory greatly depends on what works best for you.

                        If you find that you’re able to work best and remember things more using visual cues, OneNote will be the best productivity app to use. However, if you consider the speed and ease of finding the information you need as your top priority, Evernote will be your best option.

                        Since both productivity apps have free versions, you can give both a try and see where you’re most comfortable. In the end, the right productivity app to use is one that complements the way you work and do things rather than dictating to you how you should get them done.

                        Featured photo credit: Yura Fresh via unsplash.com

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