Small businesses often find it difficult to go into long term contracts because of pricey office rents. Tight cash flows and tough competition makes it nearly impossible to have offices set up at in a relatively nice area.
Many start-ups simply operate from garages or drawing rooms in their initial years; however when they start making money and expand their operations, they require a decent space to operate.
Moving to a more economical and business-friendly place is what a small business owner must look for if they want to sustain themselves.
So, here are some tips for small business owners to consider when moving their offices:
1. Make plans before you move out
One of the most important things to consider when moving your office is whether you are ready for it or not.
There can be many reasons for moving to a new office but if you are not prepared, your efforts can cost you a lot.
Before you move to a new office, make sure you understand what type of office space will be sufficient to fulfill your needs. You need to make plans and take input from others as well.
2. Nominate one person who will oversee the move
If you are not the only employee of your business, nominate at least one employee as moving coordinator. Give authority to the moving coordinator can help delegate tasks to the other employees. The coordinator can also make lists of the physical assets and estimate costs.
By selecting a moving coordinator, you are able to relive some of the moving stress off of you.
3. Make sure you move out safely
Moving out safely is important to prevent injuring yourself or the other movers.
Make sure you buy additional trash and recycling bins to ensure all waste papers are properly recycled or disposed of. Especially if your work is mostly paper based, having paper disposal and garbage bins available is important as excess clutter can lead to falls and hamper the moving process.
If required, you may also need paper threshers which can be used to destroy the papers.
Also, direct your employees to wear gloves during the move. This reduces the chances of paper cuts, contamination, and other physical injuries.
4. Hire professional services
Moving out of your office without a professional mover is nearly impossible. When hiring a professional moving company, make sure you search the local directories and find professional services that are inexpensive and have great reviews.
Since this is your business, make sure you are the one hiring the movers instead of assigning that task to someone else. Don’t be afraid to interview several moving companies and make sure to ask for quotes and compare prices.
Price quotes often do not normally include the packing and moving materials. Items such as boxes, cutters, and other required accessories may be billed separately so always make sure that before you finalize the contract you agree with all the costs involved.
Make sure you write a contract with the mover that indicates the moving deadlines and moving costs.
5. Communicate with your new landlord
Before moving out, let your new landlord know what day and time you plan on moving in.
Your landlord may need time to prepare the place for the move; therefore, give your new land lord sufficient time.
Also, ask your new landlord if they has any removal services to dispose the moving materials.
Hopefully these tips help you move offices with ease. Remember if you are planning to move out it is critical that you have everything planned out to ensure a smooth transition to your new office.
Featured photo credit: e-van via manwithavandublin.ie