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How to Keep Your Workers Focused On Work (And Not Their Phones)

How to Keep Your Workers Focused On Work (And Not Their Phones)

Everyone believes that technology is this great productivity enhancer, and there is no doubt that we possess more information at our fingertips than ever before. But experts have talked about a “productivity paradox” for years as they note that the rise of new technologies has not enhanced worker productivity by much.

There are many possible reasons for why this paradox exists, but there is no doubt that part of it can be attributed to how workers can waste so much time on their computers and phones. This is not just goofing around on Facebook or playing games. Answering emails or texting can also distract workers from what they need to do.

An employer must ensure that his workers are productive and not wasting time on their phones all day, but that cannot be done by constantly watching over their shoulders. Here are a few tips to help your workers get enhanced by technology and not distracted.

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Handling “Project Fear”

One of the biggest challenges with phones is that they enable employees to feel productive even if they are not. Workers do want to feel that they accomplished something at the end of the day, but also dread the work they have to do when they stare at some big project you have assigned them. It is much easier to spend all day reading and responding to emails and texts to get that feeling of accomplishment.

While you may want to just hand your workers a project and let them work on it as they see fit, a more hands-on approach will help ensure that they do not get paralyzed and turn to their phones for help. There are numerous guides for how workers can take a big project and split it into smaller portions, and it may be best for you to take a proactive approach and split it yourself. Then you can hand your workers a smaller, more manageable portion which they can take care of in a reasonable timeframe before handing them the next portion.

Set and enforce a phone policy

Demanding that employees entirely refrain from using their phones while in the office is absurd and will lower morale. But if you set up a phone policy in advance and communicate it to your employees, it will show what is and is not acceptable.

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Sit down with management, human resources, and your IT department (nothing shows management to be out of touch faster than a phone policy which makes no technological sense). Determine what you are trying to do with your cell phone plan and what sorts of behaviors you are trying to stop. Entrepreneur has a good example of what a sample cell phone policy should look like.

Once a policy is in place, make sure that everyone knows about it. For example, have workers sign a form acknowledging that they received and have read the new policy. Do not be afraid to discipline employees who refuse to follow it, up to demanding that they relinquish cell phones if they continue to use it for personal reasons.

Allow for exceptions and breaks

If you set a cell phone policy, you have to do your best to ensure that the policy is enforced fairly. This includes management and you should make it clear that they are expected to follow the policies which they drafted.

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This is becoming easier with phone companies coming up with new technology that allows you to limit phone usage via software. But you should also understand that sometimes exceptions will need to be made. For example, employees with serious health issues should be permitted to use their phones to regularly speak with their doctor. You may also wish to grant privileges to employees with children so they can stay in regular contact.

In addition to these exceptions, make it clear when employees are allowed to use phones. If you give your employees regular, assigned break periods where they are allowed to use their phones, that will help them stop from taking an impromptu “five-minute break” to check Facebook on their phones that lasts 50 minutes.

Use your own cell phone less

As the one running a company, your own personal cell phone use can set an example of how others should treat their cell phones. If you are spending all of your time texting and on your phone, then your subordinates will conclude that such behavior is acceptable for themselves as well.

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Most people spend too much time fiddling with their cell phones anyways, and this sort of behavior is a serious distraction to your work regardless of how you are using it. Try to use your own phone as little as possible, and you will be stunned to realize just how much time you waste on it. And while you may not be able to convince all your workers that texting 24/7 is unnecessary, you will be able to set a positive example and encourage others to depend on superior face to face communication.

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Last Updated on September 17, 2019

10 Simple Ways To Always Think Positive Thoughts

10 Simple Ways To Always Think Positive Thoughts

Positive thinking can lead to a lot of positive change in your life. Developing an optimistic outlook can be good for both your physical and mental health.

But sometimes, certain situations arise in life that makes it hard to keep a positive outlook. Take steps to make positive thinking become more like your second nature and you’ll reap the biggest benefits.

Here are 10 ways to make thinking positive thoughts easy:

1. Spend Time with Positive People

If you surround yourself with constant complainers, their negativity is likely to rub off on you.

Spend time with positive friends and family members to increase the likelihood that their positive thinking habits will become yours too. It’s hard to be negative when everyone around you is so positive.

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2. Take Responsibility for Your Behavior

When you encounter problems and difficulties in life, don’t play the role of the victim. Acknowledge your role in the situation and take responsibility for your behavior.

Accepting responsibility can help you learn from mistakes and prevent you from blaming others unfairly.

3. Contribute to the Community

One of the best ways to feel good about what you have, is to focus on what you have to give.

Volunteer in some manner and give back to the community. Helping others can give you a new outlook on the world and can assist you with positive thinking.

4. Read Positive and Inspirational Materials

Spend time each day reading something that encourages positive thinking. Read the Bible, spiritual material, or inspirational quotes to help you focus on what’s important to you in life. It can be a great way to start and end your day.

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Some recommendations for you:

5. Recognize and Replace Negative Thoughts

You won’t be successful at positive thinking if you’re still plagued by frequent negative thoughts. Learn to recognize and replace thoughts that are overly negative. Often, thoughts that include words like “always” and “never” signal that they aren’t true.

If you find yourself thinking something such as, “I always mess everything up,” replace it with something more realistic such as, “Sometimes I make mistakes but I learn from them.”

There’s no need to make your thoughts unrealistically positive, but instead, make them more realistic.

6. Establish and Work Toward Goals

It’s easier to be positive about problems and setbacks when you have goals that you’re working toward. Goals will give you motivation to overcome those obstacles when you encounter problems along the way. Without clear goals, it’s harder to make decisions and gauge your progress.

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Learn to set SMART goals to help you achieve more.

7. Consider the Consequences of Negativity

Spend some time thinking about the consequences of negative thinking. Often, it can become a self-fulfilling prophecy.

For example, a person who thinks, “I probably won’t get this job interview,” may put less effort into the interview. As a result, he may decrease his chances of getting the job.

Create a list of all the ways negative thinking impacts your life. It likely influences your behavior, your relationships, and your feelings. Then, create a list of the ways in which positive thinking could be beneficial.

8. Offer Compliments to Others

Look for reasons to compliment others. Be genuine in your praise and compliments, but offer it frequently. This will help you look for the good in other people.

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9. Create a Daily Gratitude List

If you start keeping a daily gratitude list, you’ll start noticing exactly how much you have to be thankful for. This can help you focus on the positive in your life instead of thinking about all the bad things that have happened in the day.

Getting in the habit of showing an attitude of gratitude makes positive thinking more of a habit. Here’re 40 Simple Ways To Practice Gratitude.

10. Practice Self-Care

Take good care of yourself and you’ll be more equipped to think positively.

Get plenty of rest and exercise and practice managing your stress well. Taking care of your physical and mental health will provide you with more energy to focus on positive thinking.

Learn about these 30 Self-Care Habits for a Strong and Healthy Mind, Body and Spirit.

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Featured photo credit: DESIGNECOLOGIST via unsplash.com

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