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How to Keep Your Workers Focused On Work (And Not Their Phones)

How to Keep Your Workers Focused On Work (And Not Their Phones)

Everyone believes that technology is this great productivity enhancer, and there is no doubt that we possess more information at our fingertips than ever before. But experts have talked about a “productivity paradox” for years as they note that the rise of new technologies has not enhanced worker productivity by much.

There are many possible reasons for why this paradox exists, but there is no doubt that part of it can be attributed to how workers can waste so much time on their computers and phones. This is not just goofing around on Facebook or playing games. Answering emails or texting can also distract workers from what they need to do.

An employer must ensure that his workers are productive and not wasting time on their phones all day, but that cannot be done by constantly watching over their shoulders. Here are a few tips to help your workers get enhanced by technology and not distracted.

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Handling “Project Fear”

One of the biggest challenges with phones is that they enable employees to feel productive even if they are not. Workers do want to feel that they accomplished something at the end of the day, but also dread the work they have to do when they stare at some big project you have assigned them. It is much easier to spend all day reading and responding to emails and texts to get that feeling of accomplishment.

While you may want to just hand your workers a project and let them work on it as they see fit, a more hands-on approach will help ensure that they do not get paralyzed and turn to their phones for help. There are numerous guides for how workers can take a big project and split it into smaller portions, and it may be best for you to take a proactive approach and split it yourself. Then you can hand your workers a smaller, more manageable portion which they can take care of in a reasonable timeframe before handing them the next portion.

Set and enforce a phone policy

Demanding that employees entirely refrain from using their phones while in the office is absurd and will lower morale. But if you set up a phone policy in advance and communicate it to your employees, it will show what is and is not acceptable.

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Sit down with management, human resources, and your IT department (nothing shows management to be out of touch faster than a phone policy which makes no technological sense). Determine what you are trying to do with your cell phone plan and what sorts of behaviors you are trying to stop. Entrepreneur has a good example of what a sample cell phone policy should look like.

Once a policy is in place, make sure that everyone knows about it. For example, have workers sign a form acknowledging that they received and have read the new policy. Do not be afraid to discipline employees who refuse to follow it, up to demanding that they relinquish cell phones if they continue to use it for personal reasons.

Allow for exceptions and breaks

If you set a cell phone policy, you have to do your best to ensure that the policy is enforced fairly. This includes management and you should make it clear that they are expected to follow the policies which they drafted.

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This is becoming easier with phone companies coming up with new technology that allows you to limit phone usage via software. But you should also understand that sometimes exceptions will need to be made. For example, employees with serious health issues should be permitted to use their phones to regularly speak with their doctor. You may also wish to grant privileges to employees with children so they can stay in regular contact.

In addition to these exceptions, make it clear when employees are allowed to use phones. If you give your employees regular, assigned break periods where they are allowed to use their phones, that will help them stop from taking an impromptu “five-minute break” to check Facebook on their phones that lasts 50 minutes.

Use your own cell phone less

As the one running a company, your own personal cell phone use can set an example of how others should treat their cell phones. If you are spending all of your time texting and on your phone, then your subordinates will conclude that such behavior is acceptable for themselves as well.

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Most people spend too much time fiddling with their cell phones anyways, and this sort of behavior is a serious distraction to your work regardless of how you are using it. Try to use your own phone as little as possible, and you will be stunned to realize just how much time you waste on it. And while you may not be able to convince all your workers that texting 24/7 is unnecessary, you will be able to set a positive example and encourage others to depend on superior face to face communication.

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Last Updated on November 4, 2020

15 Simple Ways To Make Self Improvement That Will Change Your Life

15 Simple Ways To Make Self Improvement That Will Change Your Life

Self-improvement doesn’t have to be big mind-blowing changes; it can actually be simple steps to improve upon what you already have to get you where you want to be.  However, what you will need is consistency, determination and wiliness to try some things that will stretch and challenge you.

Rather than setting your sights way off into the future, which leaves you feeling like you’ll never make it, you can start following these simple and effective self-improvement steps today.  So if you want to make an immediate impact on your life and are willing to take action, then keep reading— you’ll going to love these!

1. Be willing to work hard.

As with anything in life, if you want something, you’ve got to work hard to get it.  This doesn’t mean you burn the candle at both ends, leaving you exhausted and leaving your personal life in ruins.  It merely means that when you want something badly enough, you’ll put in the time to get there.  Action is what’s important here and the more ‘inspired’ the action is, the better the results in the end.

2. Make sure you have friends who you can talk to.

Sharing the load is important as with any self-improvement. If you can communicate with others and get feedback on how you are doing then that’s great.  We all need ‘cheerleaders’ in our corner to keep us going when times get hard, but you also need to have people who will tell you how it is even when you don’t want to hear it.  So make sure you have a good support network around you, especially those people whose opinions you respect.

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3. Adapt to your circumstances rather than over-thinking them.

Sometimes, we can hit a hard period. Perhaps you’ve lost your job or your partner has left you.  Instead of over analyzing the situation, learn to adapt to your circumstances and accept them as they are.  It’s not about making your circumstances into some kind of a drama; remember, what you focus on expands which means you’ll get more of it.  You then don’t become your problems and you’ll feel a lot less burdened by them.

4. Ensure that you use your time wisely.

Time is of the essence, some might say; whilst others will say that time is an illusion.  One thing we do know is that you have one life on this planet, so how you use that time is of the utmost importance.  So how can you use your time wisely? Only you know how to do that, but look at how you currently spend your days: do you sit working all day, get home, eat and then sit slumped in front of the TV for the rest of the evening?  Your time on this earth is precious, so isn’t it time to make use of the time you have left? Try something new, go for a walk, learn a new language or meditate but make sure it’s something you absolutely love.

5. Always be consistent.

A wonderful way to self-improvement is to make changes to how you do things.  For example, with your friends, are you always the unreliable one who bows out of an arrangement just before it happens? Or are you someone who starts a new exercise routine and then stops doing it 3 weeks into it?  Whatever it is and whatever you do, always be consistent. When you make a commitment, stick to it. It will improve your life immeasurably you’ll feel more confident and happier with yourself, especially because you’ll know that whatever you tackle, you’ll be able to consistently do it!

6. Go and find your happy place.

No, I’m not saying “place” as in popping to your local bar or restaurant and gorging yourself on your favorite drinks or food. What I’m saying is to find out what you love to do, what makes you happy and go there.  Your happy place is a place where you find peace, where you lose yourself and feel contented.  Meditation is a great way to find your happy place; it brings you back to you and ensures that you are always living in the present moment.

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7. Make sure you embrace all your emotions.

In life you are going to find that it throws you some difficult challenges, sometimes it will bring out your fears and lead you into uncertainty, and other times it will be joyful.  It’s important to embrace all emotions that come up in your life, embrace them wholeheartedly and understand why they are there and then let them go.  Try not to dismiss or resist them because remember “what you resist, persists,” so embrace them each and every time.

8. Always be prepared to step out of your comfort zone.

The idea of stepping out of your comfort zone for some people can leave you paralyzed with fear; however for any changing in your life, your comfort zone will always have to be stepped out of.  It doesn’t have to be something big, like doing a sky-dive or something just as crazy. However, it’s worthwhile to change something that you’d once have feared, like going to the cinema on your own or eating at a sushi restaurant when the thought of trying raw fish which would normally mean you running for the hills.

So try something new—it doesn’t have to be wacky, but it has to challenge you!

9. Be on hand to help others.

Whether it’s helping a stranger on the street or a family member or a friend helping someone else either in their time of need, lending a helping hand is a wonderful and simple self-improvement to make.  Giving to others is not only beneficial to those you are helping but also to yourself; it can give you a sense of purpose, of contribution and also takes your mind of your own troubles and worries.

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10. Live in the present moment.

A wonderful self-improvement tool is to live in the present moment, to live in the now.  It is within this moment that you’ll appreciate all that you have and see the beauty in the simplest of things.  Being mindful of your current circumstances and bringing your mind back to where it belongs will bring about a happier way of life instead of constant worry or stressing about the past or future—both of which do not exist. Only the present moment exists. When you get used to living that way, you’ll never want to go back!

11. Learn something new.

There is nothing so liberating as learning something new; it can lift both your confidence and self-esteem and give you a great reason to meet new people.  If you continually top up your brain activity by learning something new all the time, you’ll feel on top of your game and want to share the knowledge you have learned. There is nothing quite so empowering as learning a new tool in life that can either improve your circle of friends or raise confidence levels—or both!

Reading is also a great way to help you learn something new:

12. Exercise daily.

This seems an obvious one, but exercise is so important not only to your health but also to your spirit.  We all know that after exercise, the world can feel a brighter and more positive place, so why don’t we do it more often?  Exercise isn’t about getting the perfect body or losing weight; it’s more about feeling good inside and out!  With a healthy body comes a healthy mind—so start something today. Even if it’s just a daily walk, it’s better than staying on that couch, again.

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13. Go to new places, travel a bit.

I’m not saying go fly off to some far away distant forgotten land—although you can if you so wish. It’s more about going to new places and experiencing life outside of your own back yard.  Too many of us stay in one place too often. We only see the same people, the same streets and do the same things each and every day.  If you want to improve your life, get out there and see the world and what it can offer.  You can start by going to a town or city you’ve never been to in your own country and checking out the architecture, the landscapes and the people.  Anything new is good, so get out there!

14. Listen to uplifting music and dance.

If there’s one thing that can really improve your life and get you excited about it, it’s listening to great uplifting music and dancing.  When was the last time you really let go?  Let it all hang loose and got into a piece of music and let yourself go?  Dancing, like exercise, makes you feel great. It releases all kinds of emotions and can make you feel unbelievably good.  Self-improvement isn’t all about the serious stuff; it can be something as simple as finding new music, music that inspires you and makes you dance and have fun!

15. Get up earlier than normal.

This is the last one, and it’s last because it’s one of those self-improvement tips that we all know is a good thing, yet we seem to avoid it at all costs!  If you think about it, the earliest part of the day is when your brain is most active because it’s been turned off for the last 7 hours or so.  So don’t you think it’s best to get all those things above done in the morning?  Things like exercise, meditation and dancing, which can all be done in the first part of the day.  Take it from me: this early morning stuff can really get your day started with a bang!

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Featured photo credit: Laura Chouette via unsplash.com

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