3 Insanely Simple Steps to Automate your Taxes

3 Insanely Simple Steps to Automate your Taxes

If you’re like me, you have a hard time staying on top of your taxes. You have gas receipts stuffed in every corner of your car. You are saving them for the day at the end of the year when you do your taxes. You think to yourself: “Is this money I get back even worth the trouble?!” Then you remember money doesn’t grow on trees, you have bills to pay and you just grunt and keep stuffing…

I don’t dread this as much as I used to. I’m going to show you how I use my favorite automation tool to COMPLETELY automate my taxes.

The tool is called: IF THIS THEN THAT or IFTTT for short!

The way it works is, it allows you to connect different tools together. And just as the name sounds, it lets you set up “IFTTT applets” that look like this:

IF “this happens” THEN “do” THAT


If This Then That Applet

    Here are 3 simple applets that will automate this process… no more stuffing receipts.

    1. One-click: Take a picture of the receipt and upload to an organized folder on Google Drive.

    • Download the IFTTT camera app on your phone.
    • Create a folder “Receipts” and a subfolder “2016” in Google Drive.
    • Turn this applet on and edit it to put photos in the “Receipts/2016” folder.

    Now, with one click your phone will take a picture of your receipt and upload it to your Google Drive folder.

    If you don’t have data, the app will wait for wifi to upload.

    Save your receipts the first year. Once everything goes smoothly this first time around, feel free to throw dem’ receipts out.


    ProTip: Create multiple versions of this applet with subfolders of different expense types. (“Receipts/2016/gas”, “Receipts/2016/restaurants”)

    2. Add incoming email receipts to Google Drive

    This applet will watch your inbox for emails. Any emails with “receipt” or “order” in the title will automatically go in your receipts folder. IFTTT will add a new row to a spreadsheet so you can keep track of the link to the original email.

    • Turn this applet on and press save.
    • Edit it to put files in the “Receipts/2016” folder.

    3. Send your accountant a timed email with the link to your receipts folder.

    Send Email to Accountant

      This last piece will finish off the automation process. Send your accountant an email every year with your receipts.

      Get an accountant to handle your income taxes at the end of the year. Make sure they allow you to send only electronic receipts of your purchases.


      Here’s an applet that will send them a friendly email with a link to your receipts folder.

      This last one you’ll have to create yourself.

      • From the My Applets page, click “New Applet”.
      • Click “+this” and select Date and Time.
      • Choose the “Every year on” box.
      • Enter your favorite day in January.
      • Click “+that” and select Gmail.
      • Choose the “Send an Email” box.
      • Then, enter the email to your accountant with a link to your Receipts folder.
      • Click “Create Action”
      • Click “Finish”.

      You’re all set to go, make sure your accountant will take photos of receipts.

      Bonus: Integrate more automation with Expensify

      Expensify is service that keeps track of your receipts and expenses for your tax returns. Their free tier is great for personal use. The best part is, you can connect it with IFTTT.

      You can replace the One-click option by uploading to Expensify instead of Google Drive.


      Replace the “add incoming email receipts to google drive” with this custom applet. Forward incoming email receipts to Expensify.

      • From the My Applets page, click “New Applet”.
      • Click “+this” and select Gmail.
      • Choose the “New email from inbox in search” box.
      • Enter “subject:receipt, subject:order” in the input and click “Create Trigger”.
      • Click “+that” and select Gmail.
      • Choose the “Send an Email” box.
      • Then, enter the email to
      • Click “Create Action”
      • Click “Finish”.

      I’ll leave it as an exercise for you to update sending an email to your accountant.


      You should now be up and running with an automated tax return process. There are even more ways you can automate. If you need to record your trips in your vehicle, there’s an applet for that.

      Let us know if there are any additional tools you use to automate your finances.

      More by this author

      Collin Glass


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      Last Updated on October 12, 2020

      10 Best Calendar Apps to Stay on Track in 2020

      10 Best Calendar Apps to Stay on Track in 2020

      The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

      Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

      Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

      In this article, we are going to check out the best calendars apps to help you stay organized.

      Before You Download

      As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

      • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
      • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
      • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

      1. Calendar

        This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

        Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

        What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

        Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

        Download Calendar here!

        2. Google Calendar

          Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

          Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.


          Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

          The program is super easy and will not cost a dime for you. It is a good thing, right?

          Download Google Calendar here.

          3. Calendar

            Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

            A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

            Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

            Download Calendar: Meeting & Scheduling here.

            4. Business Calendar

              Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

              The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

              You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

              The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

              Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

              Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.


              Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

              A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

              Download Business Calendar here.

              5. aCalendar

                aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                Download aCalendar here.

                6. DigiCal Calendar

                  DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                  With this calendar application, you can synchronize all your calendars and view them in different ways.


                  Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                  The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                  Download DigiCal Calendar here.

                  7. SolCalendar

                    SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                    The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                    Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                    Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                    Download SolCalendar here.

                    8. IRL Event Social Network

                      One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to It’s a site where you can connect with other people within your area that share a similar interest.

                      IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

                      Download IRL Event Social Network here.

                      9. Today Calendar

                        Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.


                        The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                        If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                        Download Today Calendar here.

                        10. Timepage

                          Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                          The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                          The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                          Download Timepage here.

                          Our Verdict

                          Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                          Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                          Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                          The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                          More Productivity Apps for Better Time Management

                          Featured photo credit: Unsplash via

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