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5 Online Tools to Share Files and Collaborate Securely

5 Online Tools to Share Files and Collaborate Securely

You need several tools to make things easier for everyone while doing business. These are helpful especially to store data and share certain files with each other. However, not all tools are secured so you have to choose them carefully. Let’s take a look at some online file sharing tools below which provide you very good security.

1. Tresorit.com

Tresorit.com is the best tool for file sharing and very safe because it is end-to-end encrypted. It encrypts data on the user’s device, so only those know the data who share files with each other, and no one can see that data or hack it. It is ideal for small businesses and bigger companies, too.

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This tool is device friendly because you can use it from any device and browser. The best feature is, it allows you to send files securely with a link, even from Outlook (thanks to their integration). You can also revoke if you sent it by mistake or you think that it isn’t appropriate from business point of view.

You can access, edit, and upload any files through tresorit.com and also create group folders to collaborate. The tool is extremely secure as it was checked on more than 1000 hackers who could not steal the data. The security is HIPAA compliant and the data is fully protected from surveillance.

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2. Dropbox

This is another good sharing tool being used by thousands of people throughout the world. It’s also especially good for small to large business where several devices are used for file sharing. If you want any employee to get a file or folder, you just put it in dropbox and it will reach another person’s device. Dropbox has several features, including dropbox enterprise which is good for every business. You can explore this tool as much as you can so that you could understand it better. However, Dropbox is not end-to-end encrypted. To make it secure, you need more browser extension, plugins, or add-ons.

3. Google Docs

This is also highly used even more than Dropbox, as it’s also free and all you need is a Gmail account. Google Docs is best to share heavy documents, like books, Pdf files, etc. All you have to do is just allowing another person to view and download the files. Lots of businesses are using this tool and find it safe. The best quality of Google Docs is that if any changes are made in the content, every sharer would be able to see it. With Google Docs, you need to take care of privacy security, though.

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4. Slack

It’s a unique tool and good for teams. It is, in fact, a communication tool like a chat room which is much secured, unlike Skype and hangouts that lack in security. All team members can get in touch and update each other about any task or about an event going on in the office. Slack is especially good for team members of two different offices who need to chat about work. Employees from the same office working in different places can also chat with each other through this tool.

5. Skype

Skype is widely used for business and for personal use. Skype is not only used for chatting, but also for file sharing. You can instantly share any files while chatting, so you don’t even need to email the file. If you use its features carefully, it would be very secure. The best of Skype is that you can video chat with distant friend, colleague, or client. These are less risks of scamming if you talk to a distant client through video chat. You can easily understand the body language of your conversation partner during video chat. People also can’t fool you about their location, because wherever you are talking from, it is shown on Skype.

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These are actually not the only tools as there are several other file sharing tools. But, always remember to use those which are fully secure!

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Abhay Jeet Mishra

Writer at Lifehack & Enterested.com

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Last Updated on February 15, 2019

7 Tools to Help Keep Track of Goals and Habits Effectively

7 Tools to Help Keep Track of Goals and Habits Effectively

Now that 2011 is well underway and most people have fallen off the bandwagon when it comes to their New Year’s resolutions (myself included), it’s a good time to step back and take an honest look at our habits and the goals that we want to achieve.

Something that I have learned over the past few years is that if you track something, be it your eating habits, exercise, writing time, work time, etc. you become aware of the reality of the situation. This is why most diet gurus tell you to track what you eat for a week so you have an awareness of the of how you really eat before you start your diet and exercise regimen.

Tracking daily habits and progress towards goals is another way to see reality and create a way for you clearly review what you have accomplished over a set period of time. Tracking helps motivate you too; if I can make a change in my life and do it once a day for a period of time it makes me more apt to keep doing it.

So, if you have some goals and habits in mind that need tracked, all you need is a tracking tool. Today we’ll look at 7 different tools to help you keep track of your habits and goals.

Joe’s Goals

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    Joe’s Goals is a web-based tool that allows users to track their habits and goals in an easy to use interface. Users can add as many goals/habits as they want and also check multiple times per day for those “extra productive days”. Something that is unique about Joe’s Goals is the way that you can keep track of negative habits such as eating out, smoking, etc. This can help you visualize the good things that you are doing as well as the negative things that you are doing in your life.

    Joe’s Goals is free with a subscription version giving you no ads and the “latest version” for $12 a year.

    Daytum

      Daytum

      is an in depth way of counting things that you do during the day and then presenting them to you in many different reports and groups. With Daytum you can add several different items to different custom categories such as work, school, home, etc. to keep track of your habits in each focus area of your life.

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      Daytum is extremely in depth and there are a ton of settings for users to tweak. There is a free version that is pretty standard, but if you want more features and unlimited items and categories you’ll need Daytum Plus which is $4 a month.

      Excel or Numbers

        If you are the spreadsheet number cruncher type and the thought of using someone else’s idea of how you should track your habits turns you off, then creating your own Excel/Numbers/Google spreadsheet is the way to go. Not only do you have pretty much limitless ways to view, enter, and manipulate your goal and habit data, but you have complete control over your stuff and can make it private.

        What’s nice about spreadsheets is you can create reports and can customize your views in any way you see fit. Also, by using Dropbox, you can keep your tracker sheets anywhere you have a connection.

        Evernote

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          I must admit, I am an Evernote junky, mostly because this tool is so ubiquitous. There are several ways you can implement habit/goal tracking with Evernote. You won’t be able to get nifty reports and graphs and such, but you will be able to access your goal tracking anywhere your are, be it iPhone, Android, Mac, PC, or web. With Evernote you pretty much have no excuse for not entering your daily habit and goal information as it is available anywhere.

          Evernote is free with a premium version available.

          Access or Bento

            If you like the idea of creating your own tracker via Excel or Numbers, you may be compelled to get even more creative with database tools like Access for Windows or Bento for Mac. These tools allow you to set up relational databases and even give you the option of setting up custom interfaces to interact with your data. Access is pretty powerful for personal database applications, and using it with other MS products, you can come up with some pretty awesome, in depth analysis and tracking of your habits and goals.

            Bento is extremely powerful and user friendly. Also with Bento you can get the iPhone and iPad app to keep your data anywhere you go.

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            You can check out Access and the Office Suite here and Bento here.

            Analog Bonus: Pen and Paper

            All these digital tools are pretty nifty and have all sorts of bells and whistles, but there are some people out there that still swear by a notebook and pen. Just like using spreadsheets or personal databases, pen and paper gives you ultimate freedom and control when it comes to your set up. It also doesn’t lock you into anyone else’s idea of just how you should track your habits.

            Conclusion

            I can’t necessarily recommend which tool is the best for tracking your personal habits and goals, as all of them have their quirks. What I can do however (yes, it’s a bit of a cop-out) is tell you that the tool to use is whatever works best for you. I personally keep track of my daily habits and personal goals with a combo Evernote for input and then a Google spreadsheet for long-term tracking.

            What this all comes down to is not how or what tool you use, but finding what you are comfortable with and then getting busy with creating lasting habits and accomplishing short- and long-term goals.

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