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5 Online Tools to Share Files and Collaborate Securely

5 Online Tools to Share Files and Collaborate Securely

You need several tools to make things easier for everyone while doing business. These are helpful especially to store data and share certain files with each other. However, not all tools are secured so you have to choose them carefully. Let’s take a look at some online file sharing tools below which provide you very good security.

1. Tresorit.com

Tresorit.com is the best tool for file sharing and very safe because it is end-to-end encrypted. It encrypts data on the user’s device, so only those know the data who share files with each other, and no one can see that data or hack it. It is ideal for small businesses and bigger companies, too.

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This tool is device friendly because you can use it from any device and browser. The best feature is, it allows you to send files securely with a link, even from Outlook (thanks to their integration). You can also revoke if you sent it by mistake or you think that it isn’t appropriate from business point of view.

You can access, edit, and upload any files through tresorit.com and also create group folders to collaborate. The tool is extremely secure as it was checked on more than 1000 hackers who could not steal the data. The security is HIPAA compliant and the data is fully protected from surveillance.

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2. Dropbox

This is another good sharing tool being used by thousands of people throughout the world. It’s also especially good for small to large business where several devices are used for file sharing. If you want any employee to get a file or folder, you just put it in dropbox and it will reach another person’s device. Dropbox has several features, including dropbox enterprise which is good for every business. You can explore this tool as much as you can so that you could understand it better. However, Dropbox is not end-to-end encrypted. To make it secure, you need more browser extension, plugins, or add-ons.

3. Google Docs

This is also highly used even more than Dropbox, as it’s also free and all you need is a Gmail account. Google Docs is best to share heavy documents, like books, Pdf files, etc. All you have to do is just allowing another person to view and download the files. Lots of businesses are using this tool and find it safe. The best quality of Google Docs is that if any changes are made in the content, every sharer would be able to see it. With Google Docs, you need to take care of privacy security, though.

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4. Slack

It’s a unique tool and good for teams. It is, in fact, a communication tool like a chat room which is much secured, unlike Skype and hangouts that lack in security. All team members can get in touch and update each other about any task or about an event going on in the office. Slack is especially good for team members of two different offices who need to chat about work. Employees from the same office working in different places can also chat with each other through this tool.

5. Skype

Skype is widely used for business and for personal use. Skype is not only used for chatting, but also for file sharing. You can instantly share any files while chatting, so you don’t even need to email the file. If you use its features carefully, it would be very secure. The best of Skype is that you can video chat with distant friend, colleague, or client. These are less risks of scamming if you talk to a distant client through video chat. You can easily understand the body language of your conversation partner during video chat. People also can’t fool you about their location, because wherever you are talking from, it is shown on Skype.

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These are actually not the only tools as there are several other file sharing tools. But, always remember to use those which are fully secure!

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Abhay Jeet Mishra

Writer at Lifehack & Enterested.com

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Last Updated on May 14, 2019

8 Replacements for Google Notebook

8 Replacements for Google Notebook

Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

  1. Zoho Notebook
    If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
  2. Evernote
    The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
  3. Net Notes
    If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
  4. i-Lighter
    You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
  5. Clipmarks
    For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
  6. UberNote
    If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
  7. iLeonardo
    iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
  8. Zotero
    Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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