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7 Reasons Why You Should Switch to Office 2010

7 Reasons Why You Should Switch to Office 2010

Microsoft office is a very important tool and it is needed by almost every person who uses a computer. New versions of office are introduced with new features almost every year and each version comes with improved functionality.

If you want to work more efficiently then you should not hesitate to switch to the best softwares. Office 2010 is an excellent version to work on. It has a beautiful outlook. though that is not the only reason it is considered a good version, it offers a lot of functionalities that previous versions failed to offer.

Here are some of the reasons for switching to office 2010.

1. Advantages of the Ribbon:

This feature of office is easy to use and it was first introduced in the 2007 version of office. This feature is now included in all the applications of Microsoft office 2010, meaning they all have a similar look. This makes it easier for users to use all the applications as they have ta similar feel. If you are good at using one application you will find it easier to use the other applications as well.

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2. New things added to the Outlook:

Most of the improvements introduced in the 2010 version of office can be seen in the outlook. The new features have made it much faster and the experience has also improved. Now you do not have to sort through a lot of messages with the same subject present all over the inbox. The features allow you to read the email with the same subject as threads.

It will be easier to deal with all the emails from different senders about the same subject because they are listed in just a single message.

3. Social Connecting:

There is also a feature of the social connector and it helps in synchronizing all of the outlook contacts with the social networks. The feature also helps in providing an overview of the messages that you have shared with a specific contact.

It can support Myspace, Facebook, and LinkedIn. It is an excellent feature which allows you to keep in touch with contacts using different social platforms.

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4. Benefiting from the Quick Step Feature:

These are the actions which are pre-recorded in the operation which is used regularly. You can use this feature to save some messages. You can save the messages in a specific folder.

If you want to share the messages with someone, you can forward as well. It is a useful feature which gives you an opportunity to use the messages for whatever reason you want.

5. The exciting feature of PowerPivot:

It is one of the most exciting features. It is an additional feature for excel. It helps the users in developing a compelling and self-serving environment which allows the organization to improve the efficiency of operation.

This feature allows you to work with different data taken from different sources such as access databases, SQL databases etc. You can access and work with them with good speed and efficiency. The feature makes it easier to show large queries.

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6. Get all the essential information to backstage View:

If you want to access all the information regarding a document that you are working on, then all you need to do is to open backstage view. It allows you to share the document, customize its properties, and set printing properties and even encrypt it.

The backstage review offers an info view which will offer information of any document and allows you to set options like preparation for sharing, permissions and various versions of a file. The recent review will show all the files you are working on and it will also show the locations you have accessed.

There is a new view which offers an opportunity to start a new document and print view will allow you to prepare the document for printing. You can save the document and share it as well.

7. Feature of improved Media:

If you need to add pictures, videos or any other type of media, then office 2010 offers excellent improvements. It offers the feature of trimming the videos if they are too long. The SmartArt has also improved and designs have increased. It has new graphics which you can use to improve your documents. It allows you to design some excellent graphics in a professional manner.

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These are some of the features which make Office 2010 a much better option than the other office versions.

Featured photo credit: eslide.com via eslide.com

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Adnan Manzoor

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Last Updated on July 16, 2019

7 Powerful Habits To Win In Office Politics

7 Powerful Habits To Win In Office Politics

Office politics – a taboo word for some people. It’s a pervasive thing at the workplace.

In its simplest form, workplace politics is simply about the differences between people at work; differences in opinions, conflicts of interests are often manifested as office politics. It all goes down to human communications and relationships.

There is no need to be afraid of office politics. Top performers are those who have mastered the art of winning in office politics. Below are 7 good habits to help you win at the workplace:

1. Be Aware You Have a Choice

The most common reactions to politics at work are either fight or flight. It’s normal human reaction for survival in the wild, back in the prehistoric days when we were still hunter-gatherers.

Sure, the office is a modern jungle, but it takes more than just instinctive reactions to win in office politics. Instinctive fight reactions will only cause more resistance to whatever you are trying to achieve; while instinctive flight reactions only label you as a pushover that people can easily take for granted. Neither options are appealing for healthy career growth.

Winning requires you to consciously choose your reactions to the situation. Recognize that no matter how bad the circumstances, you have a choice in choosing how you feel and react. So how do you choose? This bring us to the next point…

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2. Know What You Are Trying to Achieve

When conflicts happen, it’s very easy to be sucked into tunnel-vision and focus on immediate differences. That’s a self-defeating approach. Chances are, you’ll only invite more resistance by focusing on differences in people’s positions or opinions.

The way to mitigate this without looking like you’re fighting to emerge as a winner in this conflict is to focus on the business objectives. In the light of what’s best for the business, discuss the pros and cons of each option. Eventually, everyone wants the business to be successful; if the business don’t win, then nobody in the organization wins.

It’s much easier for one to eat the humble pie and back off when they realize the chosen approach is best for the business.

By learning to steer the discussion in this direction, you will learn to disengage from petty differences and position yourself as someone who is interested in getting things done. Your boss will also come to appreciate you as someone who is mature, strategic and can be entrusted with bigger responsibilities.

3. Focus on Your Circle of Influence

At work, there are often issues which we have very little control over. It’s not uncommon to find corporate policies, client demands or boss mandates which affects your personal interests.

Gossiping and complaining are common responses to these events that we cannot control. But think about it, other than that short term emotional outlet, what tangible results do gossiping really accomplish? In most instances, none.

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Instead of feeling victimized and angry about the situation, focus on the things that you can do to influence the situation — your circle of influence. This is a very empowering technique to overcome the feeling of helplessness. It removes the victimized feeling and also allows others to see you as someone who knows how to operate within given constraints.

You may not be able to change or decide on the eventual outcome but, you can walk away knowing that you have done the best within the given circumstances.

Constraints are all around in the workplace; with this approach, your boss will also come to appreciate you as someone who is understanding and positive.

4. Don’t Take Sides

In office politics, it is possible to find yourself stuck in between two power figures who are at odds with each other. You find yourself being thrown around while they try to outwit each other and defend their own position; all at the expense of you getting the job done. You can’t get them to agree on a common decision for a project, and neither of them want to take ownership of issues; they’re too afraid they’ll get stabbed in the back for any mishaps.

In cases like this, focus on the business objectives and don’t take side with either of them – even if you like one better than the other. Place them on a common communication platform and ensure open communications among all parties, so that no one can claim “I didn’t say that”.

By not taking sides, you’ll help to direct conflict resolution in an objective manner. You’ll also build trust with both parties. That’ll help to keep the engagements constructive and focus on business objectives.

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5. Don’t Get Personal

In office politics, you’ll get angry with people. It happens. There will be times when you feel the urge to give that person a piece of your mind and teach him a lesson. Don’t.

People tend to remember moments when they were humiliated or insulted. Even if you win this argument and get to feel really good about it for now, you’ll pay the price later when you need help from this person. What goes around comes around, especially at the workplace.

To win in the office, you’ll want to build a network of allies which you can tap into. The last thing you want during a crisis or an opportunity is to have someone screw you up because they harbor ill-intentions towards you – all because you’d enjoyed a brief moment of emotional outburst at their expense.

Another reason to hold back your temper is your career advancement. Increasingly, organizations are using 360 degree reviews to promote someone. Even if you are a star performer, your boss will have to fight a political uphill battle if other managers or peers see you as someone who is difficult to work with. The last thing you’ll want is to make it difficult for your boss to champion you for a promotion.

6. Seek to Understand, Before Being Understood

The reason people feel unjustified is because they felt misunderstood. Instinctively, we are more interested in getting the others to understand us than to understand them first. Top people managers and business leaders have learned to suppress this urge.

Surprisingly, seeking to understand is a very disarming technique. Once the other party feels that you understand where he/she is coming from, they will feel less defensive and be open to understand you in return. This sets the stage for open communications to arrive at a solution that both parties can accept.

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Trying to arrive at a solution without first having this understanding is very difficult – there’s little trust and too much second-guessing.

7. Think Win-Win

As mentioned upfront, political conflicts happen because of conflicting interests. Perhaps due to our schooling, we are taught that to win, someone else needs to lose. Conversely, we are afraid to let someone else win, because it implies losing for us.

In business and work, that doesn’t have to be the case.

Learn to think in terms of “how can we both win out of this situation?” This requires that you first understand the other party’s perspective and what’s in it for him.

Next, understand what’s in it for you. Strive to seek out a resolution that is acceptable and beneficial to both parties. Doing this will ensure that everyone truly commit to the agreed resolution and will not pay only lip-service to it.

People simply don’t like to lose. You may get away with win-lose tactics once or twice but very soon, you’ll find yourself without allies in the workplace.

Thinking win-win is an enduring strategy that builds allies and help you win in the long term.

Featured photo credit: Unsplash via unsplash.com

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