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15 Startup Founders Share Their Productivity Habits

15 Startup Founders Share Their Productivity Habits

We are all guilty of wondering how some individuals seem to be able to get so much more done in a day then we do.

As someone who studies the routines and habits successful individuals use each day, I’ve noticed the individuals in Silicon Valley seem to be constantly pushing boundaries forward. Who else is going to get your burrito delivered to your front door via a drone?

Wondering what keeps these folks going to achieve such a high output, I simply decided to ask.

I’ve spent the past month interviewing 15 startup founders to dive into the habits, tips and hacks they use that keeps them productive and motivated each day. Some have sold companies for over eight figures and many have had their products and services featured in top tier publications.

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    The interviewees and links to the amazing things they are working on:

    Will Bunker –Co-Founder @ Match.com, GrowthX Academy

    Sam Parr – Founder @ The Hustle.

    Neil Patel – Forbes Top 10 Online Marketer. Founder @ Quicksprout, KISSMetrics

    Luke Williams – Founder @ Blue Sea Studios, 2 minute revolution

    Dennis Yu – #1 Facebook Ad Expert in the world. Founder @ Blitzmetrics

    UJ Ramdas – Co-Founder @ Intelligent Change. (5 minute Journal).

    Ameer Rosic – Co-Founder @ BlockGeeks.

    Mike Brcic – Founder @ Sacred Rides, The Social Entrepreneur

    Sol Orwell – Co-Founder @ Examine.com, SJO.com

    Dave Burns –  Co-Founder @ Singularity Growth Accelerator

    Josh Fraser – Founder @ Torbit (Acquired by Walmart), Din, EventVue

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    Lea Von Bidder – Founder @ Ava

    Floyd Marinescu – Founder @ InfoQ, QCon Conferences

    Josh Fechter – Head of Growth @ GrowthX Academy

    Kumar Thangudu – Founder @ LinkTexting, GrowAmp

    Name your top 1 to 3 habits you have that help you stay highly productive and motivated each day.

    I use three specific tactics each day to prepare my body and mind. These are sitting meditation, regularly moving my body through working out, walking and yoga along with Bulletproof tea for sustained energy.

    Dave Burns

    Proper sleep pattern is critical to me. Everything you do is impacted by the quality of your sleep, why would you mess around with this? I also ensure I keep an avid curiosity by reading stimulating things and expressing gratitude by spending time with my family.

    Ameer Rosic

    I start and end each day writing down what I am grateful for in the Five Minute Journal. This helps keep everything in perspective. I also use the Productivity Planner to plan out my entire day and meditate regularly.

    UJ Ramdas

     Regularly going for walks helps clear my mind and push out noise.

    Will Bunker                  

    I use conscious focus and then relaxation. I do a block of 30-90 minutes of heads down work, and then I take a break of roughly 30 minutes. REAL focused work is incredibly powerful, and most people just never do that. I’m not a big fan of grinding, as your throughput and quality just suffers greatly.

    Sol Orwell

     I distill all tasks into a top 10 ranking of importance for the day. I then start at top and do just that task till completion before going on to the next.

    I also regularly review tasks and push them to a later date if they are less urgent. I have folders of pushed tasks that I never look at until that date, which takes those tasks totally out of my consciousness till then. This allows total focus on current top action items.

    Creating this back log of less important tasks also allows your staff to know exactly what they should work on when their time frees up. The question of them asking “what do I do?” doesn’t come up. Instead they always come to me with multiple options, and their recommendation. This exercises their judgment, and leads eventually to them being able to handle all decisions independently without consulting me.

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    Luke Williams

     For me it is critical to get a good night’s sleep. I threw away my alarm clock! Along with this I also emphasize getting regular exercise (using running or climbing) and reading regularly to always be improving my mind.

    Josh Fraser

    Gratitude to start the day; exercise sometime during the day, having a full breakfast.

    Dennis Yu

     I optimize my nutrition intake each day to avoid the energy crash that can happen. For me, this means I avoid carbs most of the time. Serotonin is a hormone secreted by carb intake and generally one you want to avoid that when you are trying to get things done.

    I also avoid alcohol. In my younger days, I abused this a little too much. However, I’ve since given up alcohol (about three years ago) because the hangover and side effects impacted my entire week.  I simply just wasn’t able to perform as effectively as I do now.

    Sam Parr

    I use meditation and then map our One-Page Strategic Plan. This informs and breaks down my daily schedule down to 1/2 hour chunks.

    Mike Brcic

    I start each day prioritizing fitness and meditation. I work out in one form or other every morning as well as meditate daily. My workouts alternate between several options so each morning feels interesting: kettle bells, weights, kungfu, a 1 hr walk, ecstatic dance, or a qi gong + pranayama set (for lazy mornings).

    Floyd Marinescu

     I walk 2-3 hours every day, write four hundred words each day and tell two people I appreciate them.

    Josh Fechter

     I use a ton of digital tools to stay hyper productive when I’m at the keyboard. My three favorite tools are Instapage.com for making marketing pages, TextExpander for speeding up any actions on the keyboard, and lastly FoxType for making sure I send emails that are polite.

    Kumar Thangudu

     I wake up in the morning, check my schedule for the day and make a specific to-do list of what I want to achieve that day. It ensures I stay focused.  I don’t only do this for each day but also for weeks and months. This is so I always have targets for a given week and a given month and work towards fulfilling them.

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    Sometimes stepping out of the office and working from a different place helps. A change of scenery keeps things fresh. I like sitting down in a nearby coffee shop to prepare for important meetings.

    Lea Von Bidder

     I approach the day with massive organization, knowing what myself and my assistant need to get accomplished. I work out every single morning before starting my day and then spend some time getting dressed up. We all feel more confident when we look good and it’s noticeable in how you approach the day.  I spend a large chunk of my day calling (actually calling with a phone) and connecting with other entrepreneurs and business partners. This helps me provide value where need be and build potential deals. I’ve made many close friends this way and I find it keeps things interesting and worthwhile.

    Neil Patel

      

    Do you have any specific morning routine you follow to prep you for your day?

    Hell yes. I wake up, make myself Bulletproof tea, meditate, do various weirdly effective journaling practices, and meet with my team. Dave Burns

    I wake up and drink 1 litter of filtered water to re-hydrate and kick start my digestion. I then turn on my espresso and sit underneath my infrared light while doing my Five Minute Journal. Ameer Rosic

    Here is the exact routine I follow each morning. Wake up. Five Minute Journal. Make bed. Cold shower. Supplements. Brush teeth. Do pullups. Stretch. Meditate. Plan out flow of the day. Eat breakfast. Head out to get some work done! UJ Ramdas

    Yes, it’s about 90-120 minutes starting at 5/5:30 am. In order: Vivid Vision review/affirmation, yoga, meditation, journaling, set daily schedule, read 20 pages, do 1/2 hour on a passion project. Mike Brcic

    Wake up, meditate in bed a bit, work out, shower, eat a healthy breakfast, read for 10-20 min and then go to work. Floyd Marinescu

    Check emails and Facebook mastermind groups I manage, eat oatmeal and peanut butter, drink coffee, and then walk for an hour and a half. Josh Fechter

    I do a serious of active stretches on my bed for a period of time. Can’t start a day with loose hips! Sam Parr

    I have a set routine to start the day. I read my favorite politics site (www.electoral-vote.com), then take a two-minute cold shower while blasting some Skrillex, take my meds (yay genetic disorders), and go for a little walk while sipping my can of coke zero. I get home, do the 5 Minute Journal, and am just rearing to crush it by then. Sol Orwell

    Setting my priorities for 20 minutes at start of day so I know exactly what to do. Dennis Yu

    I have a boot-up and shutdown list. Boot-up includes reflecting on the top item to move my company forward now or what’s been causing the most stress. The plan is then to address this immediately. I practice inbox zero and empty my inbox from top-to-bottom; clear any residual notes from yesterday; quick checks of Asana task system and Slack messages and pull top items from task folders and organize them. After this I turn on Do Not Disturb for Slack and my phone and start my focus block.  I prefer four continuous hours uninterrupted. Luke Williams

    Every morning, I wake up and do workouts with the Freeletics app on iPhone. Kumar Thangudu

     

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    Name one thing you couldn’t get through each day without.

     

    Mindfulness. Dave Burns

    Seeing my family. Ameer Rosic

    Meditation & Journaling. UJ Ramdas

    Reading. Mike Brcic

    Meditation. Floyd Marinescu

    Walking for at least 30 minutes. Josh Fechter

    Diet Root Beer. The Hustle

    The 5 Minute Journal. Sol Orwell

    Proper sleep. Dennis Yu

    Boomerang Extension for Gmail. Luke Williams

    1Pass – A tool for managing all my login info. Kumar Thangudu

    Chocolate. Ava

    Monster Energy. Will Bunker

    Purpose. Josh Fraser

    A Green juice. Neil Patel

     

    A number of tools were mentioned throughout the interview. To make it easy here they all are.

    Featured photo credit: Shutterstock 197404370 via shutterstock.com

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    Published on January 7, 2021

    How To Train Yourself When You Lack Attention To Details

    How To Train Yourself When You Lack Attention To Details

    Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

    If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

    Why Training Yourself in Attention to Details Pays Off

    You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

    When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

    Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

    In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

    Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

    3 Important Aspects of Becoming More Detail-Oriented

    Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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    1. Respect deadlines
    2. Understand the work-flow plan
    3. Build in time to mess up

    1. Respect Deadlines

    Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

    One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

    2. Understand the Work-Flow Plan

    Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

    3. Build in Time to Mess Up

    You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

    Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

    For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

    Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

    This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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    Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

    Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

    Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

    When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

    12 Tips to Help You if You Lack Attention to Detail

    Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

    1. Learn to Listen Well

    You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

    Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

    2. Pay Attention to Social Cues

    Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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    3. Follow Rules

    Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

    4. Take Notes

    Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

    5. Prioritize What Needs Your Attention Now

    When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

    As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

    6. Have a Detail-Oriented Assistant Check Your Work

    If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

    7. Learn the Rules of Writing Well

    English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

    8. Proofread Before You Hit Send

    Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

    9. Minimize Distractions

    It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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    If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

    10. Take Breaks

    It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

    11. Make Time for Reflection

    At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

    12. Keep a Detailed To-Do List

    This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

    Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

    Final Thoughts

    Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

    When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

    More Tips on Boosting Your Attention to Detail

    Featured photo credit: Cristina Gottardi via unsplash.com

    Reference

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