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15 Startup Founders Share Their Productivity Habits

15 Startup Founders Share Their Productivity Habits

We are all guilty of wondering how some individuals seem to be able to get so much more done in a day then we do.

As someone who studies the routines and habits successful individuals use each day, I’ve noticed the individuals in Silicon Valley seem to be constantly pushing boundaries forward. Who else is going to get your burrito delivered to your front door via a drone?

Wondering what keeps these folks going to achieve such a high output, I simply decided to ask.

I’ve spent the past month interviewing 15 startup founders to dive into the habits, tips and hacks they use that keeps them productive and motivated each day. Some have sold companies for over eight figures and many have had their products and services featured in top tier publications.

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    The interviewees and links to the amazing things they are working on:

    Will Bunker –Co-Founder @ Match.com, GrowthX Academy

    Sam Parr – Founder @ The Hustle.

    Neil Patel – Forbes Top 10 Online Marketer. Founder @ Quicksprout, KISSMetrics

    Luke Williams – Founder @ Blue Sea Studios, 2 minute revolution

    Dennis Yu – #1 Facebook Ad Expert in the world. Founder @ Blitzmetrics

    UJ Ramdas – Co-Founder @ Intelligent Change. (5 minute Journal).

    Ameer Rosic – Co-Founder @ BlockGeeks.

    Mike Brcic – Founder @ Sacred Rides, The Social Entrepreneur

    Sol Orwell – Co-Founder @ Examine.com, SJO.com

    Dave Burns –  Co-Founder @ Singularity Growth Accelerator

    Josh Fraser – Founder @ Torbit (Acquired by Walmart), Din, EventVue

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    Lea Von Bidder – Founder @ Ava

    Floyd Marinescu – Founder @ InfoQ, QCon Conferences

    Josh Fechter – Head of Growth @ GrowthX Academy

    Kumar Thangudu – Founder @ LinkTexting, GrowAmp

    Name your top 1 to 3 habits you have that help you stay highly productive and motivated each day.

    I use three specific tactics each day to prepare my body and mind. These are sitting meditation, regularly moving my body through working out, walking and yoga along with Bulletproof tea for sustained energy.

    Dave Burns

    Proper sleep pattern is critical to me. Everything you do is impacted by the quality of your sleep, why would you mess around with this? I also ensure I keep an avid curiosity by reading stimulating things and expressing gratitude by spending time with my family.

    Ameer Rosic

    I start and end each day writing down what I am grateful for in the Five Minute Journal. This helps keep everything in perspective. I also use the Productivity Planner to plan out my entire day and meditate regularly.

    UJ Ramdas

     Regularly going for walks helps clear my mind and push out noise.

    Will Bunker                  

    I use conscious focus and then relaxation. I do a block of 30-90 minutes of heads down work, and then I take a break of roughly 30 minutes. REAL focused work is incredibly powerful, and most people just never do that. I’m not a big fan of grinding, as your throughput and quality just suffers greatly.

    Sol Orwell

     I distill all tasks into a top 10 ranking of importance for the day. I then start at top and do just that task till completion before going on to the next.

    I also regularly review tasks and push them to a later date if they are less urgent. I have folders of pushed tasks that I never look at until that date, which takes those tasks totally out of my consciousness till then. This allows total focus on current top action items.

    Creating this back log of less important tasks also allows your staff to know exactly what they should work on when their time frees up. The question of them asking “what do I do?” doesn’t come up. Instead they always come to me with multiple options, and their recommendation. This exercises their judgment, and leads eventually to them being able to handle all decisions independently without consulting me.

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    Luke Williams

     For me it is critical to get a good night’s sleep. I threw away my alarm clock! Along with this I also emphasize getting regular exercise (using running or climbing) and reading regularly to always be improving my mind.

    Josh Fraser

    Gratitude to start the day; exercise sometime during the day, having a full breakfast.

    Dennis Yu

     I optimize my nutrition intake each day to avoid the energy crash that can happen. For me, this means I avoid carbs most of the time. Serotonin is a hormone secreted by carb intake and generally one you want to avoid that when you are trying to get things done.

    I also avoid alcohol. In my younger days, I abused this a little too much. However, I’ve since given up alcohol (about three years ago) because the hangover and side effects impacted my entire week.  I simply just wasn’t able to perform as effectively as I do now.

    Sam Parr

    I use meditation and then map our One-Page Strategic Plan. This informs and breaks down my daily schedule down to 1/2 hour chunks.

    Mike Brcic

    I start each day prioritizing fitness and meditation. I work out in one form or other every morning as well as meditate daily. My workouts alternate between several options so each morning feels interesting: kettle bells, weights, kungfu, a 1 hr walk, ecstatic dance, or a qi gong + pranayama set (for lazy mornings).

    Floyd Marinescu

     I walk 2-3 hours every day, write four hundred words each day and tell two people I appreciate them.

    Josh Fechter

     I use a ton of digital tools to stay hyper productive when I’m at the keyboard. My three favorite tools are Instapage.com for making marketing pages, TextExpander for speeding up any actions on the keyboard, and lastly FoxType for making sure I send emails that are polite.

    Kumar Thangudu

     I wake up in the morning, check my schedule for the day and make a specific to-do list of what I want to achieve that day. It ensures I stay focused.  I don’t only do this for each day but also for weeks and months. This is so I always have targets for a given week and a given month and work towards fulfilling them.

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    Sometimes stepping out of the office and working from a different place helps. A change of scenery keeps things fresh. I like sitting down in a nearby coffee shop to prepare for important meetings.

    Lea Von Bidder

     I approach the day with massive organization, knowing what myself and my assistant need to get accomplished. I work out every single morning before starting my day and then spend some time getting dressed up. We all feel more confident when we look good and it’s noticeable in how you approach the day.  I spend a large chunk of my day calling (actually calling with a phone) and connecting with other entrepreneurs and business partners. This helps me provide value where need be and build potential deals. I’ve made many close friends this way and I find it keeps things interesting and worthwhile.

    Neil Patel

      

    Do you have any specific morning routine you follow to prep you for your day?

    Hell yes. I wake up, make myself Bulletproof tea, meditate, do various weirdly effective journaling practices, and meet with my team. Dave Burns

    I wake up and drink 1 litter of filtered water to re-hydrate and kick start my digestion. I then turn on my espresso and sit underneath my infrared light while doing my Five Minute Journal. Ameer Rosic

    Here is the exact routine I follow each morning. Wake up. Five Minute Journal. Make bed. Cold shower. Supplements. Brush teeth. Do pullups. Stretch. Meditate. Plan out flow of the day. Eat breakfast. Head out to get some work done! UJ Ramdas

    Yes, it’s about 90-120 minutes starting at 5/5:30 am. In order: Vivid Vision review/affirmation, yoga, meditation, journaling, set daily schedule, read 20 pages, do 1/2 hour on a passion project. Mike Brcic

    Wake up, meditate in bed a bit, work out, shower, eat a healthy breakfast, read for 10-20 min and then go to work. Floyd Marinescu

    Check emails and Facebook mastermind groups I manage, eat oatmeal and peanut butter, drink coffee, and then walk for an hour and a half. Josh Fechter

    I do a serious of active stretches on my bed for a period of time. Can’t start a day with loose hips! Sam Parr

    I have a set routine to start the day. I read my favorite politics site (www.electoral-vote.com), then take a two-minute cold shower while blasting some Skrillex, take my meds (yay genetic disorders), and go for a little walk while sipping my can of coke zero. I get home, do the 5 Minute Journal, and am just rearing to crush it by then. Sol Orwell

    Setting my priorities for 20 minutes at start of day so I know exactly what to do. Dennis Yu

    I have a boot-up and shutdown list. Boot-up includes reflecting on the top item to move my company forward now or what’s been causing the most stress. The plan is then to address this immediately. I practice inbox zero and empty my inbox from top-to-bottom; clear any residual notes from yesterday; quick checks of Asana task system and Slack messages and pull top items from task folders and organize them. After this I turn on Do Not Disturb for Slack and my phone and start my focus block.  I prefer four continuous hours uninterrupted. Luke Williams

    Every morning, I wake up and do workouts with the Freeletics app on iPhone. Kumar Thangudu

     

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    Name one thing you couldn’t get through each day without.

     

    Mindfulness. Dave Burns

    Seeing my family. Ameer Rosic

    Meditation & Journaling. UJ Ramdas

    Reading. Mike Brcic

    Meditation. Floyd Marinescu

    Walking for at least 30 minutes. Josh Fechter

    Diet Root Beer. The Hustle

    The 5 Minute Journal. Sol Orwell

    Proper sleep. Dennis Yu

    Boomerang Extension for Gmail. Luke Williams

    1Pass – A tool for managing all my login info. Kumar Thangudu

    Chocolate. Ava

    Monster Energy. Will Bunker

    Purpose. Josh Fraser

    A Green juice. Neil Patel

     

    A number of tools were mentioned throughout the interview. To make it easy here they all are.

    Featured photo credit: Shutterstock 197404370 via shutterstock.com

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    Paul Milano

    Helping others build a powerfully productive life

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    Last Updated on July 13, 2020

    15 Ways to Set Professional Goals (Examples Included)

    15 Ways to Set Professional Goals (Examples Included)

    It’s hard to describe the frustration you feel when your professional goals keep falling flat. You’re floundering and you’re not where you want to be professionally, which bleeds into your personal life and causes you to get upset and sad easily.

    You need a system, a way to set goals that makes them attainable 100 percent of the time. When you establish your system, it takes the guesswork out of goal achievement and makes it a matter of completing specific steps.

    Where would you be right now in your life if you had followed such a system from the beginning of your professional career and stuck with it? Would you be owning and running your own business, would you be working for a company you love, or would you be independently creating great work that keeps you in high demand?

    This is where it gets good. The following tips will cover the most actionable ways to set professional goals (with professional goals examples included). If you follow these tips and do your absolute best each step of the way, you’ll have no choice but to launch into a new, exciting period in your professional life.

    Start with tip number 1 — this tip is essential to any and all of the other tips on this list. Although you’re starting with 1, this is not a linear list. You can take each tip by itself and run with it, or you can implement as many as possible — the choice is yours. That said, the more action you take, the closer you are to making tip 1 a reality.

    Ready to grasp the very essence of what it is to succeed? Keep reading.

    1. Identify What You Love — and Make a Statement

    This is it — the single most important word is not career, it’s love. Your primary, overarching, life-defining career goal must center around what you love.

    You figured out what you love when you were young, and then somewhere along the way you lost it in the noise, the pressure, and the clutter of everyday life.

    Billions of people exist on this Earth, and things aren’t what we wish they could be because we succumb to fear instead of doing what we love.

    How can you take what you love and serve this love with your career?

    • Create a statement, a single sentence that encapsulates your overarching career goal. Make it specific.
    • Write the love-of your-life career goal sentence down and pin it to the wall where you’ll see it every day.
    • Make sure this sentence informs all your other objectives.
    • Make sure your primary career goal is the result of what you love to do.

    Example:

    “Be a successful nonfiction author: Write nonfiction content — books, poems, essays, blog posts — to help people realize the priceless importance of love and the imagination, and get your content published.”

    2. Don’t Just Create SMART Objectives — Be Ultra-SMART

    Now that you have your ultimate career goal nailed to the wall, it’s time to get SMART. That is, use the SMART acronym to create objectives:

    • Specific
    • Measurable
    • Achievable
    • Relevant
    • Timed

    Your SMART objectives are micro-goals that fit all of the above criteria. They are not nebulous, vague, and tough to complete. They are daily objectives you know you can handle, and they’re necessary.

    You have to complete SMART objectives in order to meet other, tougher goals, which ultimately contribute to your main goal.

    So how do you make your SMART objectives ultra-SMART? Push yourself. Don’t settle for the same level of output every day. Don’t hold yourself to low standards. Think about quality and do your absolute best.

    Example:

    SMART: “Today I will write 500 words about the power of love between 10am and 2pm.”

    Ultra-SMART: “Today I will write 500 words about the power of love between 10am and 2pm, and will find 3 accredited, scientific sources to backup my argument.”

    Note that “Ultra-SMART” is not about writing more — more isn’t necessarily better, and if you’re just starting out, may not be achievable; rather, ultra-SMART is about focusing on quality within a reasonable framework.

    3. Identify an Absolutely Essential Stepping Stone and Step to It

    No one realizes their ultimate goal without finding a job that will push them in that direction. Jobs pay, and you need money to survive, but you don’t want a job that has nothing to do with your career goal. Pinpoint a job that is like an apprenticeship for what you ultimately want to do.

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    Example:

    When famous author Neil Gaiman delivered his commencement address[1] — which, by the way, is phenomenal — to University of the Arts in Philadelphia, he said something that makes perfect sense:

    “I wanted to write comics and novels and stories and films, so I became a journalist, because journalists are allowed to ask questions, and to simply go and find out how the world works, and besides, to do those things I needed to write and to write well, and I was being paid to learn how to write economically, crisply, sometimes under adverse conditions, and on time.”

    Note that Gaiman’s goal was to be a creative writer, but he took a position in journalism, which isn’t creative writing; it’s about facts, writing them well, and having discipline. For Gaiman, journalism was a stepping stone towards achieving his overarching goal.

    4. Get Really, Really Good at Crafting Your Resume

    You’re not going to settle, and there are multiple stepping stones towards your final destination. But here’s the clincher:

    Crafting a great resume is about more than landing a job.

    Crafting a great resume is about learning how to think from someone else’s perspective. If you can imagine what someone else wants to see in a great resume, you can view other things from their perspective too, and that’s important in the professional world.

    To do a resume the right way, consider the mistakes you should avoid:[2]

    • Avoid disorganization: Provide your name, work experience and corresponding titles, education, relevant skills.
    • Avoid irrelevant information: Consider the position you’re applying for carefully and focus on information relevant to it.
    • Avoid length: A one page resume with just the right wording is a thing of wonder.
    • Avoid showy fonts and words: Be basic but let your personality shine through.
    • Avoid sloppiness: Check for typos, misspelling, and grammatical mistakes.

    Example: Here’s a great resume example, courtesy of Shayanne Gal from Business Insider:[3]

      5. Ask Yourself the Most In-Depth Questions

      Throughout your educational career, you heard teachers say, “There are no bad questions” or something to that effect.

      It’s true; however, this mantra ignored the fact that some questions are better than others.

      Asking, “How can I do x in a unique and interesting way?” is better than asking “How can I do x?”

      You can set professional goals that you might accomplish, or you can set professional goals you’re highly likely to accomplish because you went in-depth with your questions. This goes very well with SMART goals. Specificity and detail are the hallmarks of achievable goals.

      Example:

      Say, for instance, you’re at the point where you feel you can start your own business from home. The Hartford offers pertinent questions you should ask before doing so:[4]

      • Will your house accommodate your business?
      • Can you find work-life balance?
      • When you interact with customers, how will you showcase a professional image?
      • Are there city zoning ordinances you need to consider?
      • Do you have the insurance and tax liabilities covered?

      6. Use a Digital Assistant to be Insanely Efficient

      Executives and bosses have personal assistants to help them with scheduling, organization, and other time-consuming tasks.

      You may not be at the point in your career where you can afford to hire somebody, which is why it helps to have a productivity assistant to help you be more efficient.

      Use an app to keep track of mundane scheduling and other minute details so you can free up your mind for creativity.

      Example:

      See this list of task management apps . Out of all of them, Any.do has one of the best interfaces, and it will give you the reminders you need to stay on task.

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        7. Create a Vivid Mental Picture

        Discouragement can and will happen — it’s a part of life, whether professional or personal. Don’t wait until you get discouraged to visualize yourself doing well.

        Practice your mental picture of success even at the times when everything is going so well it’s unbelievable, but you’re not quite at the end-point yet.

        When things aren’t going well, it’ll be the much easier to remain in a positive mind-state because you practiced being there.

        Example:

        Social scientist Frank Niles provides a perfect example of goal visualization:[5]

        “Former NBA great Jerry West is a great example of how this works. Known for hitting shots at the buzzer, he acquired the nickname ‘Mr. Clutch.’ When asked what accounted for his ability to make the big shots, West explained that he had rehearsed making those same shots countless times in his mind.”

        Note that West visualized sinking the exact shots; again, specificity matters.

        8. Express Your Professional Goals Positively

        This goes directly with the visualization process. Goals can seem like chores, which is why it’s important to use positive, proactive wording when you’re vocalizing or writing things down.

        Through positive expression, you’re training your brain to take a certain path whenever you think about your professional goals. This translates into forward, positive momentum whenever you take action.

        You’re more likely to take action if you associate that action with positive thoughts and feelings.

        Example:

        Instead of, “It isn’t that hard to type 500 words in 4 hours,” say, “I like taking advantage of the time I set aside to zone in and really have fun with what I’m doing.”

        Note that the specific goal — 500 words in 4 hours — is implied because you already know it.

        The point of this statement is to associate a feeling of enjoyment with commitment and focus.

        9. Build Your Network with Passion and Purpose

        A professional network will help you hit those stepping stones necessary to achieving your ultimate goal. But you don’t want to network with just anyone.

        Build a network with other people who share your passion, build it based around your specialty, but also look for people from outside your usual sphere who can help you gain a different perspective.

        Demonstrate your passion by helping other people, and listen more than you talk.

        Example:

        Find a mentor — it’s perhaps the most critical networking move you can make. MileIQ provides some examples of where to start:[6]

        • The SCORE Business Learning Center
        • Small Business Development Centers
        • Women’s Business Centers
        • Veteran’s Business Outreach Centers
        • Minority Business Development Agency
        • A trade association through your SBA district office

        10. Benchmark a Competitor Like a Boss

        If you’re freelancing or running your own business, this one is particularly applicable to you.

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        Is there an exemplary freelancer or small business owner with whom you’re impressed? Analyze what this person has done to get where they are, find a metric to serve as a benchmark of their success, and aim to do better.

        Example:

        Benchmark social metrics — say, for example, you’re writing an article on cryptocurrency for a finance website. Buzzsumo[7] provides a tool you can use to benchmark the number of social shares a competitor has earned for this topic:

          11. Master Time Management

          Here’s the thing about professional goals:

          You must master time management to accomplish them. Understand how much time to set aside for each objective; and when you’re working on objectives, use your time not just efficiently, but mindfully.

          That means immersing yourself in the activities that are essential to completing objectives. Focus on what works best to achieve your desired outcome.

          Example:

          Life and business strategist Tony Robbins recommends “chunking your goals,” otherwise known as compartmentalization:

          • Write down tasks you need to get done during the week.
          • Group different tasks together based on their categories, e.g. “Consult SCORE about a mentor” and “talk to Ted about job opportunities” would be categorized under “Networking.”
          • Set aside time for each category.
          • Work on the tasks for a single category during a specific chunk of time.

          12. Identify Your Strengths and Weaknesses — and Get Strategic

          As you move toward accomplishing your primary career goal, you’ll note that different objectives fit into different categories, and you’re better at some categories than you are others.

          Once you know what you’re good at, focus on it. Spend as much time as you can concentrating on your strong-points.

          When it comes to your weaknesses, ask for help.

          Forbes contributor Elana Lynn Gross reveals that asking for help the right way can advance your career. “Ask targeted questions that will allow you to set your strategy,” Gross says.[8]

          Within any category, work on what you’re good at first, and then ask your network for help with blind spots.

          Example:

          Christine Wallace, VP of Branding and Marketing at Startup Institute, told Fast Company how she ended up dropping her first venture:[9]

          “I took a train from the Valley up to San Francisco and met with two mentors, who agreed that it was the end of the road for Quincy [Apparel]. After it was all over I spent three weeks straight in bed. Then after 21 days of sleeping, crying, I put on my big girl pants and rejoined the world.”

          In Wallace’s case, she needed to ask her mentors for help to understand when to move on.

          Don’t be afraid to ask for advice when something isn’t working.

          13. Take Advantage of Awesome Resources at Your Disposal

          When it comes to setting professional goals, tunnel-vision and short-sightedness are big problems for many of us.

          We think there’s only one way to complete an objective. The truth is there are multiple ways to approach any problem.

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          This implies taking a moment to step back, view your objective from a distance, and survey your options. Think differently, use your imagination, and do a thorough search — online and off — for resources.

          Example:

          Get a library card, scour the shelves, AND crowdsource ideas from social media — you may find something unexpected.

          14. Be a Brand That Stands Out

          Believe it or not, your brand is a very important part of your overall career goal. There are two aspects here:

          • How you appear via any published format
          • How you appear in person

          It’s more important to have a quality brand than it is to be prolific, so don’t publish anything — on social media or elsewhere — that you will regret.

          You will make mistakes in your endeavors, and in fact it’s important to take risks and make mistakes.

          There are good mistakes. Good mistakes are the screw-ups that show you’re striving toward your goal. Anytime you set an objective, think about how it aligns with brand and overall goal. In other words, know when to say “no” to projects that don’t compliment your brand and overall mission.

          Example:

          View yourself as a thought leader, be one, and make content that showcases your thought leadership:[10]

          • Videos: Post on YouTube, your website, and social media
          • Podcasts: Learn how to start podcasting.[11]
          • Workshops or meetups: Look for a community space and invite others to join you in discussion.
          • Blog posts and newspaper op-eds: Share your knowledge and opinions.

          15. Steal Ideas from Your Competitors

          This is the one truth that’s hard to stomach. Great ideas come to those who steal. You may not be sure of your next step, your next objective, and time is precious.

          Observe what other great professionals are doing, capture the core of their objectives, make them your own, and craft them into something new.

          Example:

          Steve Jobs, the visionary behind Apple, fully endorsed the Picasso quote, “Good artists copy, great artists steal.”[12]

          In 1989, Xerox sued Apple for stealing ideas and incorporating them in the Macintosh and Lisa computers, but lost the lawsuit. That’s because Apple made something new.

          Here’s a simple way to go about this. Say you’re writing about freelancing, and the Freelancers Union blog is one of your top competitors. Pop the URL into Buzzsumo. You’ll see that the top articles are about taxes:

            In that case, you can write a “Definitive Guide to Taxes for Freelancers” or “Definitive Guide to Tax Breaks for Freelancers.”

            It’s About Passion and Practicality Combined

            Your primary career goal must be about what you love to do. Otherwise, why would you want to do it?

            To reach your goal, you must make small, practical steps. Don’t expect everything to go perfectly along the way, and don’t eschew hard work that isn’t exactly exciting.

            Too often, we get caught up in the excitement of the dream, and when the step-by-step isn’t nearly as exciting, we quit.

            Learn how to do the boring, rote tasks with joy because you’re doing them to achieve greatness.

            Always remember why you set out on a mission to begin with, and let your brain follow your heart.

            More Tips for Setting Professional Goals

            Featured photo credit: rawpixel via unsplash.com

            Reference

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