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8 Tools for Building an Effective Team

8 Tools for Building an Effective Team

When it comes to getting projects completed, you need to have a great team working on them. Before you can work on projects, you need to put that team together.

There is a lot more to building an effective team than just getting a bunch of employees together to work on a project. You need to use the right tools that are going to help the team to be as productive and effective as possible.

Here are some of the tools that you should be using.

1. Work(etc)

work-etc

    Here is an all-in-one project management, CRM, and collaboration tool that is a must-have for effective teams. It is basically a software solution for your whole business, and then some.

    You can use the cloud-based mobile and web apps to manage your business from anywhere, so you don’t have to be tied to a desk in the office. This is going to mean a huge increase in productivity and efficiency, with the best practices in place.

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    2. Campfire

    campfire

      This is another messaging tool, but it is specifically for group usage. You can use it to share files, text, and code in real time, and of course, save transcripts so you don’t forget anything.

      This is a web-based group chat tool that lets users set up chatrooms that are password protected, in just a few seconds. There is nothing to install, and it is easy to use from any device.

      3. Six Disciplines

      six-disciplines

        Employees can use this tool to track and update the progress of everything they are doing, including plans, goals, and performance results.

        Performance management solutions by Six Disciplines can be used at any time, and from any device, and it makes setting up multi-rater feedback for employees easy for managers to do. With this tool, team management and coaching is team and employee oriented.

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        4. Bitrix24

        bitrix24

          Here is a free collaboration suite with more than 35 awesome tools. It is an all-in-one suite for collaboration, communication, and management tools, and in addition to the free plan, you can also upgrade to paid plans for even more benefits.

          You can even use the self-hosted version to run your server, and you have total control over data and source code access. There is even a help desk, as well as e-learning.

          5. Zoom

          zoom

            This is the number one video conferencing and web conferencing service, and you can sign up for free. It can be used on all devices, so you can use it while you are on the go and no one will ever miss an important meeting again.

            More than 350,000 companies all over the world use this tool. In addition to the free basic service, you can also choose from a variety of paid plans that offer even more great benefits, and none cost more than $20 per month.

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            6. Slack

            slack

              This is a messaging app that teams need in order to be able to stay in contact with each other whenever they need to be.

              You have various options for communicating, including open channels for team conversations, private channels for smaller or one-on-one conversations, and direct messages that let you reach colleagues directly.

              7. Redbooth

              redbooth

                Busy teams should be using this tool for tasks and project management. You can manage all projects, as well as day-to-day work, with all of your chat, email, and file storage apps in one convenient location.

                The software is easy to use and offers an intuitive, user-friendly design that even inexperienced users can enjoy.

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                8. Zoomshift

                zshift

                  Make scheduling easy with this tool that will make your life a whole lot easier. You never have to worry about schedule changes again, because you will always have instant access to it on any device.

                  You can see all employee schedules, make changes, and use the Time Clock app. There are shift reminders, notification settings, mobile notifications, and many other features that make this an indispensable tool for any business.

                  Featured photo credit: Nick Karvounis via unsplash.com

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                  Published on January 7, 2021

                  How To Train Yourself When You Lack Attention To Details

                  How To Train Yourself When You Lack Attention To Details

                  Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

                  If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

                  Why Training Yourself in Attention to Details Pays Off

                  You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

                  When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

                  Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

                  In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

                  Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

                  3 Important Aspects of Becoming More Detail-Oriented

                  Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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                  1. Respect deadlines
                  2. Understand the work-flow plan
                  3. Build in time to mess up

                  1. Respect Deadlines

                  Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

                  One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

                  2. Understand the Work-Flow Plan

                  Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

                  3. Build in Time to Mess Up

                  You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

                  Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

                  For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

                  Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

                  This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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                  Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

                  Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

                  Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

                  When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

                  12 Tips to Help You if You Lack Attention to Detail

                  Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

                  1. Learn to Listen Well

                  You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

                  Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

                  2. Pay Attention to Social Cues

                  Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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                  3. Follow Rules

                  Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

                  4. Take Notes

                  Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

                  5. Prioritize What Needs Your Attention Now

                  When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

                  As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

                  6. Have a Detail-Oriented Assistant Check Your Work

                  If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

                  7. Learn the Rules of Writing Well

                  English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

                  8. Proofread Before You Hit Send

                  Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

                  9. Minimize Distractions

                  It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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                  If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

                  10. Take Breaks

                  It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

                  11. Make Time for Reflection

                  At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

                  12. Keep a Detailed To-Do List

                  This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

                  Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

                  Final Thoughts

                  Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

                  When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

                  More Tips on Boosting Your Attention to Detail

                  Featured photo credit: Cristina Gottardi via unsplash.com

                  Reference

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