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6 Things to Consider for Choosing A Perfect Conference Venue

6 Things to Consider for Choosing A Perfect Conference Venue

Meetings and conferences are important parts of businesses. If you wish to run a smooth and effective meeting then you will need a good meeting venue. The venue should be able to fulfill all the needs of the business.

Choosing the venue can be a difficult and overwhelming task. There are so many venues to choose from so if you wish to make the best decision it is important that you know the exact requirements of the meeting. There are several important factors that you need to consider if you wish to hold your event in the best-suited venue.

Here are some of the important factors that will help in choosing the right venue:

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1. Make sure it is Easy to Access

The first and foremost thing that you need to consider is the ease of access. If you want to make sure that the majority of the concerned people are able to attend the event, you have to ensure that they can easily find it and travel to it.

Transportation is one of the basic things that you need to consider. Once you have made sure that the location is within reach of all the participants you need to make sure that there is enough parking space. The location should also be in an area where there are other attractions such as restaurants etc.

2. Mind your Budget

Budget is probably your most important area to improve and control because the overall success of your meeting depends largely upon how effectively you utilize your budget. Make sure you do not over or under spend your budget.

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3. Do not ignore the Importance of Technology

If you are going to host a conference or a meeting you should not ignore the importance of technology. The audio video installation is the key to any conference. Apart from that, there have to be enough space and electricity outlets for all your equipment. You have to know if the meeting requires whiteboards or projectors. Make sure that the venue is able to hold all the technical equipment.

4. Look for the best Facilities and Accommodations

You have to make sure that the venue you choose is able to provide the best facilities because people may be traveling a long way to get there so they need to relax. While looking at the facilities you should also consider how long the conference is going to last. If the conference is for more than one day then the delegates traveling from afar will need accommodations.

You should make sure that it has enough bedrooms for all the participants. Wi-Fi is an essential part of today’s work so make sure the venue assures its availability. You can judge the quality of services by observing how quickly they respond to your inquiries. Before choosing the venue you need to visit the place so you know what you are paying for.

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5. Make sure the Staff is Professional

If you wish to make sure that all of the guests are treated perfectly then it is essential that the staff is professional. Setting up a conference is no easy task as you have to take care of so many things. Having professional support helps in relieving some of the burdens. With their help, you can easily have a smooth and successful conference. Professional staff can easily look after your guests in the best way.

6. Catering for the Guests

Catering is an important part of conferences especially if they are long and for more than a day. The guests that you have invited need to stay happy and relaxed and for that, it is important that they are properly fed. Food is an important factor and you should never ignore it. You should make sure that you are able to accommodate any food allergies and special diets. Choosing the right catering equipment suppliers and the menu is important.

By keeping all of these things in mind you will be able to choose the best venue that will have all the things that your conference requires.

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Featured photo credit: African Exports Conference via exportafrica2005.co.za

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Adnan Manzoor

Data Analyst & Life Coach

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Last Updated on November 20, 2018

10 Reasons Why New Year’s Resolutions Fail

10 Reasons Why New Year’s Resolutions Fail

A new year beautifully symbolizes a new chapter opening in the book that is your life. But while so many people like you aspire to achieve ambitious goals, only 12% of you will ever experience the taste of victory. Sound bad? It is. 156 million people (that’s 156,000,000) will probably give up on their resolution before you can say “confetti.” Keep on reading to learn why New Year’s resolutions fail (and how to succeed).

Note: Since losing weight is the most common New Year’s resolution, I chose to focus on weight loss (but these principles can be applied to just about any goal you think of — make it work for you!).

1. You’re treating a marathon like a sprint.

Slow and steady habit change might not be sexy, but it’s a lot more effective than the “I want it ALL and I want it NOW!” mentality. Small changes stick better because they aren’t intimidating (if you do it right, you’ll barely even notice them!).

If you have a lot of bad habits today, the last thing you need to do is remodel your entire life overnight. Want to lose weight? Stop it with the crash diets and excessive exercise plans. Instead of following a super restrictive plan that bans anything fun, add one positive habit per week. For example, you could start with something easy like drinking more water during your first week. The following week, you could move on to eating 3 fruits and veggies every day. And the next week, you could aim to eat a fistful of protein at every meal.

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2. You put the cart before the horse.

“Supplementing” a crappy diet is stupid, so don’t even think about it. Focus on the actions that produce the overwhelming amount of results. If it’s not important, don’t worry about it.

3. You don’t believe in yourself.

A failure to act can cripple you before you leave the starting line. If you’ve tried (and failed) to set a New Year’s resolution (or several) in the past, I know it might be hard to believe in yourself. Doubt is a nagging voice in your head that will resist personal growth with every ounce of its being. The only way to defeat doubt is to believe in yourself. Who cares if you’ve failed a time or two? This year, you can try again (but better this time).

4. Too much thinking, not enough doing.

The best self-help book in the world can’t save you if you fail to take action. Yes, seek inspiration and knowledge, but only as much as you can realistically apply to your life. If you can put just one thing you learn from every book or article you read into practice, you’ll be on the fast track to success.

5. You’re in too much of a hurry.

If it was quick-and-easy, everybody would do it, so it’s in your best interest to exercise your patience muscles.

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6. You don’t enjoy the process.

Is it any wonder people struggle with their weight when they see eating as a chore and exercise as a dreadful bore? The best fitness plan is one that causes the least interruption to your daily life. The goal isn’t to add stress to your life, but rather to remove it.

The best of us couldn’t bring ourselves to do something we hate consistently, so make getting in shape fun, however you’ve gotta do it. That could be participating in a sport you love, exercising with a good friend or two, joining a group exercise class so you can meet new people, or giving yourself one “free day” per week where you forget about your training plan and exercise in any way you please.

7. You’re trying too hard.

Unless you want to experience some nasty cravings, don’t deprive your body of pleasure. The more you tell yourself you can’t have a food, the more you’re going to want it. As long as you’re making positive choices 80-90% of the time, don’t sweat the occasional indulgence.

8. You don’t track your progress.

Keeping a written record of your training progress will help you sustain an “I CAN do this” attitude. All you need is a notebook and a pen. For every workout, record what exercises you do, the number of repetitions performed, and how much weight you used if applicable. Your goal? Do better next time. Improving your best performance on a regular basis offers positive feedback that will encourage you to keep going.

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9. You have no social support.

It can be hard to stay motivated when you feel alone. The good news? You’re not alone: far from it. Post a status on Facebook asking your friends if anybody would like to be your gym or accountability buddy. If you know a co-worker who shares your goal, try to coordinate your lunch time and go out together so you’ll be more likely to make positive decisions. Join a support group of like-minded folks on Facebook, LinkedIn, or elsewhere on the internet. Strength in numbers is powerful, so use it to your advantage.

10. You know your what but not your why.

The biggest reason why most New Year’s resolutions fail: you know what you want but you not why you want it.

Yes: you want to get fit, lose weight, or be healthy… but why is your goal important to you? For example:

Do you want to be fit so you can be a positive example that your children can admire and look up to?

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Do you want to lose fat so you’ll feel more confident and sexy in your body than ever before?

Do you want to be healthy so you’ll have increased clarity, energy, and focus that would carry over into every single aspect of your life?

Whether you’re getting in shape because you want to live longer, be a good example, boost your energy, feel confident, have an excuse to buy hot new clothes, or increase your likelihood of getting laid (hey, I’m not here to judge) is up to you. Forget about any preconceived notions and be true to yourself.

  • The more specific you can make your goal,
  • The more vivid it will be in your imagination,
  • The more encouraged you’ll be,
  • The more likely it is you will succeed (because yes, you CAN do this!).

I hope this guide to why New Year’s resolutions fail helps you achieve your goals this year. If you found this helpful, please pass it along to some friends so they can be successful just like you. What do you hope to accomplish next year?

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