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6 Things to Consider for Choosing A Perfect Conference Venue

6 Things to Consider for Choosing A Perfect Conference Venue

Meetings and conferences are important parts of businesses. If you wish to run a smooth and effective meeting then you will need a good meeting venue. The venue should be able to fulfill all the needs of the business.

Choosing the venue can be a difficult and overwhelming task. There are so many venues to choose from so if you wish to make the best decision it is important that you know the exact requirements of the meeting. There are several important factors that you need to consider if you wish to hold your event in the best-suited venue.

Here are some of the important factors that will help in choosing the right venue:

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1. Make sure it is Easy to Access

The first and foremost thing that you need to consider is the ease of access. If you want to make sure that the majority of the concerned people are able to attend the event, you have to ensure that they can easily find it and travel to it.

Transportation is one of the basic things that you need to consider. Once you have made sure that the location is within reach of all the participants you need to make sure that there is enough parking space. The location should also be in an area where there are other attractions such as restaurants etc.

2. Mind your Budget

Budget is probably your most important area to improve and control because the overall success of your meeting depends largely upon how effectively you utilize your budget. Make sure you do not over or under spend your budget.

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3. Do not ignore the Importance of Technology

If you are going to host a conference or a meeting you should not ignore the importance of technology. The audio video installation is the key to any conference. Apart from that, there have to be enough space and electricity outlets for all your equipment. You have to know if the meeting requires whiteboards or projectors. Make sure that the venue is able to hold all the technical equipment.

4. Look for the best Facilities and Accommodations

You have to make sure that the venue you choose is able to provide the best facilities because people may be traveling a long way to get there so they need to relax. While looking at the facilities you should also consider how long the conference is going to last. If the conference is for more than one day then the delegates traveling from afar will need accommodations.

You should make sure that it has enough bedrooms for all the participants. Wi-Fi is an essential part of today’s work so make sure the venue assures its availability. You can judge the quality of services by observing how quickly they respond to your inquiries. Before choosing the venue you need to visit the place so you know what you are paying for.

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5. Make sure the Staff is Professional

If you wish to make sure that all of the guests are treated perfectly then it is essential that the staff is professional. Setting up a conference is no easy task as you have to take care of so many things. Having professional support helps in relieving some of the burdens. With their help, you can easily have a smooth and successful conference. Professional staff can easily look after your guests in the best way.

6. Catering for the Guests

Catering is an important part of conferences especially if they are long and for more than a day. The guests that you have invited need to stay happy and relaxed and for that, it is important that they are properly fed. Food is an important factor and you should never ignore it. You should make sure that you are able to accommodate any food allergies and special diets. Choosing the right catering equipment suppliers and the menu is important.

By keeping all of these things in mind you will be able to choose the best venue that will have all the things that your conference requires.

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Featured photo credit: African Exports Conference via exportafrica2005.co.za

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Adnan Manzoor

Data Analyst & Life Coach

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Last Updated on March 13, 2019

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

Have you gotten into a rut before? Or are you in a rut right now?

You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

1. Work on the small tasks.

When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

2. Take a break from your work desk.

Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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3. Upgrade yourself

Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

4. Talk to a friend.

Talk to someone and get your mind off work for a while.

Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

5. Forget about trying to be perfect.

If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

Just start small. Do what you can, at your own pace. Let yourself make mistakes.

Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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6. Paint a vision to work towards.

If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

7. Read a book (or blog).

The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

Check out the best selling books; those are generally packed with great wisdom.

8. Have a quick nap.

If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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9. Remember why you are doing this.

Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

10. Find some competition.

Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

11. Go exercise.

Since you are not making headway at work, might as well spend the time shaping yourself up.

Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

12. Take a good break.

Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

More Resources About Getting out of a Rut

Featured photo credit: Joshua Earle via unsplash.com

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