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Top 10 Tips for Remote Work Teams

Top 10 Tips for Remote Work Teams

When you work in a location other than the office, there are additional challenges to deal with in order to make sure that work is getting done properly. For instance, meetings will not take place in the office, but remotely, usually through Skype or a similar tool. When you put your mind to it, all of the challenges of working remotely can easily be overcome. Here are 10 tips to help your team work remotely so everything goes smoothly.

1. Have a Team Identity

Your remote team needs to have a sense that they are a team, even more than they would if you were all working in the same office. You need to have a shared purpose, and everyone needs to be committed to the same goals. Make sure that everyone is always aware of what is going on at all times, so they do not feel left out.

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2. Praise Team Members

Often, you will praise the team for a job well done. Don’t forget to praise each individual member of the team for their contributions. This is going to help to increase morale, and your team will be even more productive than ever.

3. Create Group Decision Processes

Look into ways that decisions can be made by the entire team, and not just one or two people. This is going to help them to avoid conflict when a decision has to be made in a hurry, and they will feel like they have the responsibility to make important decisions, which will help to motivate them.

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4. Give Everyone a Management Role

Rather than have one person be in charge of everything, give each member of your team a management role. For instance, one person could be in charge of organizing files, another in charge of maintaining user and contact data, etc.

5. Get to Know Your Tools

You have online collaboration tools at your disposal to make meetings run smoothly, and you need to know how to use them. Learn how to set up and join meetings quickly, set up practice time, and more.

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6. Avoid the Laptop Microphone

When speaking with other team members remotely, try to use your webcam microphone or an external microphone for better sound quality. Your laptop microphone picks up too much noise from everything around you, including the laptop fan.

7. Know When to Discuss Issues

You need to know the best place to discuss certain things. For example, complex issues should be discussed during meetings. Simple things can be handled via email or collaborative boards, so no time is wasted during meetings.

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8. Share a Deck

Everyone needs to be on the same page during conversations, so make sure that you are sharing things through JoinMe or ScreenLeap. You can send the deck, or a link to it, via email prior to the meeting, and then call out each piece of information mentioned.

9. Make Meetings Productive

A lot of people sit around talking in meetings, and little to nothing actually gets accomplished. Make sure that during your meetings that in addition to talking about what needs to be done, you get things done. Every meeting should have an actionable takeaway, and notes should be available at the end of each meeting.

10. Hang Out After Hours

When you work in a traditional office setting, you often end up getting together with your coworkers for non-work related fun. This doesn’t always happen with remote teams. Working remotely can cause you to lose touch with co-workers, so make sure that you schedule time to just hang out. If you don’t all live nearby one another, use Google Hangouts or Skype to get together.

Featured photo credit: Piotr Łohunko via stock.tookapic.com

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Jane Hurst

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Last Updated on July 16, 2020

How to Decline a Job Offer Gracefully (With Email Examples)

How to Decline a Job Offer Gracefully (With Email Examples)

Generally, if you’re in a position to decline a job offer, it’s a high-quality problem. Maybe you were offered a better position at a different company, or perhaps you were offered the same position at a different organization but for better pay (or perks). Or maybe, after sitting down and discussing the offer with your family, you decided that the travel requirements were too intense. Perhaps the company where you currently work agreed to match the new offer, and once you examined the pros and cons, you realized it made more sense to stay.

Whatever the reason[1], your charge now is knowing how to decline a job offer gracefully. As a courtesy to the company who extended you the job offer, you want to decline quickly, giving the hiring manager a chance to make the offer to the candidate who was the runner-up for the job. You also want to express your appreciation. And, given today’s rocky economy, it makes sense to politely decline the job offer in a way that will hopefully keep the door open for you should your circumstances change.

If you’re not sure how to decline a job offer, check out the following tips to get through it.

3 Ways to Decline a Job Offer Gracefully (With Examples)

1. Show Gratitude

The hiring manager likely spent several hours on your job application—between reading your cover letter, reviewing your resume, and interviewing you either in person or via a videoconferencing platform. Recruitment is a long and sometimes tedious process for any employer. There is always competition for every open job, and the hiring manager may have pushed your candidacy over others in the queue.

For these reasons, your note needs to express thoughtfulness and genuine appreciation. That said, it needn’t be lengthy.

The following example is concise and expresses gratitude in several ways, providing a good example for how you can decline a job offer gracefully:

Subject Line: Job Offer – [Your Name]

Dear Mr./Ms. ________[Hiring manager’s last name],

Thank you for offering me the position of _______ [job title] with _________ [company name]. I greatly appreciate the vote of confidence that comes with your offer. However, after carefully considering the opportunities for career advancement, I have decided to stay where I am.

I sincerely thank you for the time and consideration you devoted to my application, interview, and follow-up. I appreciate your graciousness and consummate professionalism throughout.

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I wish you success in all the company’s undertakings that you outlined. Thank you again for extending the opportunity to work with you.

Sincerely,

[Your name]

2. Give a Reason, but Don’t Elaborate

If you had several interviews at the company, then saying why you are turning down the offer shows respect and professional courtesy. It’s fine to say that you took a different job offer, decided to stay at your company, or even felt that the salary was not sufficient. The trick is to say it succinctly.

The following example does just that:

Subject Line: Job Offer – [Your Name]

Dear Mr./Ms. _______ [Hiring manager’s name],

I greatly appreciate your offer of the position of _______ [job title]. I was very impressed with you and the staff members who interviewed me, as well as the direction of the company. I regret, however, that I must decline your offer due to the salary offered.

I sincerely appreciate the opportunity to have met you and your team and to learn about your company. Again, I am grateful for the positive interviewing experience with your company and for the job offer.

I wish great success with your plans to move forward.

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Best regards,

[Your name]

3. Offer to Stay in Touch

This technique isn’t for everyone, but if you felt a strong connection with the person who interviewed you, or if you could see yourself working at the company in a few years, it might make sense to offer to keep in touch.

Remember that hiring managers switch companies, too, and it’s always a good idea to have a hiring manager think well of you!

The following example includes an offer to stay in touch in a gentle way:

Subject Line: Job Offer – [Your Name]

Dear Mr./Ms. ________[Hiring manager’s name],

I am writing to personally thank you for offering me the position of ________ [job title] at _______[company name]. I enjoyed meeting you and having a chance to meet the other members of the team. It was an extremely difficult decision for me, but I have accepted a position at another company.

I genuinely appreciate the time you devoted to interviewing me and to sharing your insights on the direction of the company. I hope we might stay in touch as I value your visionary ideas about our industry’s future.

Again, thank you for your time and consideration, and I wish you all the best for your continued success.

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Respectfully,

[Your name]

Should You Hold out for Your Dream Job?

If you interviewed with two companies, and your dream company is dragging out its decision while your second choice company has made you an offer, what’s the best direction to take? As long as the job offer from your second choice company is in keeping with your goals for upward mobility, added responsibility, and increased salary, you are better off accepting the extended offer for two reasons.

First, the reason the dream company is prolonging the process may be because it has made an offer to another and is negotiating with another candidate. Second, if you accept another offer and withdraw your candidacy from the dream company, the hiring manager will note your desirability to another (possibly competing) employer and may try to recruit you in the future.

It is the epitome of poor form to decline a job after accepting it, even if your dream company finally comes through with an offer. This puts the company that made the original offer in a huge bind, particularly if it has already sent rejections to its other candidates and is taking steps for on-boarding you. This could make you a pariah at the company, and in any industry, news travels fast and far.

The Best Medium for Declining a Job Offer

Should you send your response via email? Or pick up the telephone and call the hiring manager? The most professional response is to use the same method they used to extend you the offer. If they offered you the job via email, then feel free to email your reply. If they called you or left a voicemail message, then picking up the telephone is the preferred method. Do your best to call during business hours.

To be as poised as possible, you may want to write out your rejection and practice saying it a few times. Time it to make sure it does not exceed 30 seconds. (Even if you leave a voicemail, you may need to also write them an email for their records.)

If the hiring manager wants to chat further, don’t give the impression that you want to quickly end the call. Give the conversation your full attention to let the employer know that you value the relationship that you have built. It’s important not to burn bridges if you should decide to apply at the company again in the future—or at another company where the manager happens to transfer to. Remain discreet, but converse with decorum if the other party wants to prolong the conversation.

Dotting I’s and Crossing T’s

Always include your contact information, including your phone number, although the company already has it. Double check your communication for typos. If you know a candidate that you believe would be a perfect fit for the job, you may want to mention it. (First make sure he or she really wants the job, though. Reach out to them before suggesting their name.)

Be sure to send your email within normal business hours. Remember that you are not trying to avoid the hiring manager—you’re opening up a line of communication with her or him that you may well use again down the road.

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When They Go Low, You Go High

Granted, not every potential employer has a winning personality. You may have decided well before the offer was extended that this was not a person with whom you wished to work. Or, the company culture[2] may have felt like it would not be a good fit, and you’ve since corroborated the incompatible impression with people in your network.

Whatever gut feelings signaled to you that you needed to turn down an offer, don’t include or even allude to them in your rejection letter[3]. Stating that the position is not the right fit for you and your career is all that you need to disclose.

This final example is for when you prefer not to disclose the reason for your rejection, and you’re looking for a kind, concise way of turning down the job:

Subject Line: Job Offer – [Your Name]

Dear Mr./Ms. ________[Hiring manager’s name],

I genuinely appreciate your taking the time to interview me and the consideration you gave me as a job candidate. I have, however, decided to decline your offer of the ______ [job title], as I have come to realize that the position is not the right fit for me at this time.

I wish you well in your search for the best-suited candidate.

Cordially,

[Your name]

Final Thoughts

Learning how to decline a job offer politely and professionally will keep you in good graces with the prospective employer and help the person better accept your rejection. Let the person know that your change of heart in pursuing a new job isn’t personal, and that you found the experience rewarding.

When you show gratitude and let the hiring manager know that the time and effort invested in you is appreciated, you continue to strengthen your professional standing.

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Featured photo credit: Christina @ wocintechchat.com via unsplash.com

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