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10 Apps and Tools to Be More Productive at Work

10 Apps and Tools to Be More Productive at Work

It seems that today everything is about productivity. It is one of the buzzwords, so we hardly ever take a moment to consider its meaning. Of course, it may vary individually, but for most of us, productivity is about avoiding distractions and keeping a focus on the thing we do, while we do them, which at times can be a challenging task. Even if we are determined not to procrastinate and finish the task as soon as possible, the very means of our work can be distractions galore with all the incoming emails, instant messages and social network updates. The tools below will be a helpful addition to your desktop, tablet or phone optimizing your workflow.

1. Rescue Time

Compatibility: Android, Web platforms

Rescue Time is browser and application time meter that runs in the background and gathers information about how much time you spend on work, networking, reading news, etc. It gives you an invaluable insight into your daily habits and helps to boost your productivity. If you feel that you, perhaps, spend too time on a particular app, you can set reminders, urging you to leave it after a specified period. You can also block the most distracting apps and sites if you want the maximum focus for some time. This product has definitely earned its self-explanatory name: using it leads to some unexpected revelations about the amount of time you waste.

2. TickTick

Compatibility: Android, iOS, Web platforms

This simple task management app is notable thanks to its ability to integrate and synchronize across multiple platforms. It also has a number of unique features, such as for example, the possibility to set location-based reminders. They will be triggered by your leaving or arriving at a predefined location, so you will never forget to finish everything before you leave the office and will always remember to pop into the supermarket to complete your grocery list. This to-do app is not limited to lists: it can help you meet deadlines and boost your productivity thanks to customizable reminders, shared lists, voice memos, tags and priority ranking of the tasks.

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3. Workflow

Compatibility: iOS (iPhone, iPad, Apple Watch)

This productivity app was created to streamline your work by making shortcuts between the apps you use most often to complete certain activities. There is an unlimited number of possible connections and combinations, so Workflow watches you work, learns, and then teaches you how to do it more efficiently. It creates your customized unique workflows, which you can save as new widgets on your home screen or try out the workflows other users have created. This versatile personal automation tool will also help you to manage your social media accounts, calendars, maps, media and more.

4. Trello

Compatibility: Android, iOS, Web platforms

Trello is a project management tool with dashboard, lists, notes, tasks, calendars and more. Its kanban-style system is visual and fun to use. The application of the service varies from personal use to project management on a larger scale. The cards and lists can be shared for collaboration or assigned for task delegation. Although there are many other project management services out there that are more powerful, Trello is perfect for personal use thanks to its flexibility and customizability, which makes the work well-organized and enjoyable.

5. Pumpic App

Compatibility: Android, iOS

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Sometimes we fail to concentrate because our mind is miles away occupied with all kinds of worries. Pumpic will take care of one of them that is the most important – the safety of your loved ones. Wherever you are, with this monitoring app for parents, you can always be sure that your child timely arrived at school or returned home thanks to the GPS tracker. It will also track your kids’ phone activity taking care of their online safety by blocking inappropriate content and applications you find objectionable. With this parental app, you will kill two birds with one stone – put your own mind at rest to be more productive, and help your children to concentrate on their homework, by eliminating all the usual distractions.

6. Pocket

Compatibility: Android, iOS, Web platforms

How much time you waste daily because while surfing the Web in search of relevant information, you come across some interesting and useful articles and cannot help but read them, even if their topic has nothing to do with the task you are currently working on? The probable answer is way too much. On the other hand, you would not wish to miss all those exciting facts that may come in handy later. With the Pocket app, you can save and store everything from the Web and social networks you find worth reading or viewing for the later. Now you do not have to choose between pressing tasks and some useful video, and your curiosity is no longer a time thief.

7. Boomerang

Compatibility: Gmail, Outlook, Android

Boomerang is a mailing service that is helpful in many ways, but its best feature is scheduled email sending. For example, you are working late and composing an elaborate letter, but you wish it to be sent during business hours next day. Or you have colleagues on the other side of the globe and you wish to send them reminders just before their lunchtime. This is all possible with Boomerang – set the time and is will mail your letters for you, and the built-in AI will assist you in writing better. Another useful feature – the reminder service can make a very apt CRM tool – now if you do not get a response to your letter, Boomerang will not let you forget about it. On top of this, there is an “Inbox pause” option – you can hold the incoming emails, so they won’t distract you while you are coping with something urgent.

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8. Gero Time Management Companion

Compatibility: iOS (iPhone and Apple Watch)

To be productive, we should work smart, not hard. If you have a habit of plunging into work and emerging 8 hours later exhausted and burnt-out, Gero Time Management Companion is definitely, what you need. This app is a stopwatch of a kind and its main goal is to nudge you to take your well-deserved scheduled breaks. On default, it is 25 minutes of work and 5 minutes of downtime, but you can set it to whatever intervals suit you. You can also use this app to remind you to do the eye exercises to prevent vision problems, to take medication or simply to refresh yourself.

9. Reporter

Compatibility: iOS

Reporter is a pocket big-data collecting tool for personal use. This app quizzes you on every aspect of your life, asking questions, such as “How did you sleep?” or “Are you alone?” several times a day, collects data from your GPS and step-tracker, and provides quite an insightful feedback into your daily habits and activities. It cross-references everything, so you can see how your mood influences your productivity and so on. The questions and suggested answers are customizable, so you can tweak your Reporter to make self-tracking and building up a personal database quick and seamless.

10. SaneBox

Compatibility: Android, iOS, Web platforms

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In essence, SaneBox is another time savior and it works with any mailbox. It sorts your emails basing on their priority, which it learns from the way you handle your mail. SaneBox watches which kind of messages you open quickly and leaves them in your inbox while moving less urgent emails to folders you have created. This filter also notes which messages usually stay ignored or end up in a bin. There are many other useful features, such as auto-download of attachments to the cloud, “snooze” that postpones letters until the time you are ready to read them, and various notifications. This service is paid, but it does not require installation, so you can use it on any platform.

Productivity is a skill of making the most of our working hours, so there is more time to enjoy other important things. Hopefully, these tools will be a boon to your productivity and will help you improving your life.

Featured photo credit: Ryo Hirosawa/Flickr via flic.kr

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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Reference

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