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10 Apps and Tools to Be More Productive at Work

10 Apps and Tools to Be More Productive at Work

It seems that today everything is about productivity. It is one of the buzzwords, so we hardly ever take a moment to consider its meaning. Of course, it may vary individually, but for most of us, productivity is about avoiding distractions and keeping a focus on the thing we do, while we do them, which at times can be a challenging task. Even if we are determined not to procrastinate and finish the task as soon as possible, the very means of our work can be distractions galore with all the incoming emails, instant messages and social network updates. The tools below will be a helpful addition to your desktop, tablet or phone optimizing your workflow.

1. Rescue Time

Compatibility: Android, Web platforms

Rescue Time is browser and application time meter that runs in the background and gathers information about how much time you spend on work, networking, reading news, etc. It gives you an invaluable insight into your daily habits and helps to boost your productivity. If you feel that you, perhaps, spend too time on a particular app, you can set reminders, urging you to leave it after a specified period. You can also block the most distracting apps and sites if you want the maximum focus for some time. This product has definitely earned its self-explanatory name: using it leads to some unexpected revelations about the amount of time you waste.

2. TickTick

Compatibility: Android, iOS, Web platforms

This simple task management app is notable thanks to its ability to integrate and synchronize across multiple platforms. It also has a number of unique features, such as for example, the possibility to set location-based reminders. They will be triggered by your leaving or arriving at a predefined location, so you will never forget to finish everything before you leave the office and will always remember to pop into the supermarket to complete your grocery list. This to-do app is not limited to lists: it can help you meet deadlines and boost your productivity thanks to customizable reminders, shared lists, voice memos, tags and priority ranking of the tasks.

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3. Workflow

Compatibility: iOS (iPhone, iPad, Apple Watch)

This productivity app was created to streamline your work by making shortcuts between the apps you use most often to complete certain activities. There is an unlimited number of possible connections and combinations, so Workflow watches you work, learns, and then teaches you how to do it more efficiently. It creates your customized unique workflows, which you can save as new widgets on your home screen or try out the workflows other users have created. This versatile personal automation tool will also help you to manage your social media accounts, calendars, maps, media and more.

4. Trello

Compatibility: Android, iOS, Web platforms

Trello is a project management tool with dashboard, lists, notes, tasks, calendars and more. Its kanban-style system is visual and fun to use. The application of the service varies from personal use to project management on a larger scale. The cards and lists can be shared for collaboration or assigned for task delegation. Although there are many other project management services out there that are more powerful, Trello is perfect for personal use thanks to its flexibility and customizability, which makes the work well-organized and enjoyable.

5. Pumpic App

Compatibility: Android, iOS

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Sometimes we fail to concentrate because our mind is miles away occupied with all kinds of worries. Pumpic will take care of one of them that is the most important – the safety of your loved ones. Wherever you are, with this monitoring app for parents, you can always be sure that your child timely arrived at school or returned home thanks to the GPS tracker. It will also track your kids’ phone activity taking care of their online safety by blocking inappropriate content and applications you find objectionable. With this parental app, you will kill two birds with one stone – put your own mind at rest to be more productive, and help your children to concentrate on their homework, by eliminating all the usual distractions.

6. Pocket

Compatibility: Android, iOS, Web platforms

How much time you waste daily because while surfing the Web in search of relevant information, you come across some interesting and useful articles and cannot help but read them, even if their topic has nothing to do with the task you are currently working on? The probable answer is way too much. On the other hand, you would not wish to miss all those exciting facts that may come in handy later. With the Pocket app, you can save and store everything from the Web and social networks you find worth reading or viewing for the later. Now you do not have to choose between pressing tasks and some useful video, and your curiosity is no longer a time thief.

7. Boomerang

Compatibility: Gmail, Outlook, Android

Boomerang is a mailing service that is helpful in many ways, but its best feature is scheduled email sending. For example, you are working late and composing an elaborate letter, but you wish it to be sent during business hours next day. Or you have colleagues on the other side of the globe and you wish to send them reminders just before their lunchtime. This is all possible with Boomerang – set the time and is will mail your letters for you, and the built-in AI will assist you in writing better. Another useful feature – the reminder service can make a very apt CRM tool – now if you do not get a response to your letter, Boomerang will not let you forget about it. On top of this, there is an “Inbox pause” option – you can hold the incoming emails, so they won’t distract you while you are coping with something urgent.

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8. Gero Time Management Companion

Compatibility: iOS (iPhone and Apple Watch)

To be productive, we should work smart, not hard. If you have a habit of plunging into work and emerging 8 hours later exhausted and burnt-out, Gero Time Management Companion is definitely, what you need. This app is a stopwatch of a kind and its main goal is to nudge you to take your well-deserved scheduled breaks. On default, it is 25 minutes of work and 5 minutes of downtime, but you can set it to whatever intervals suit you. You can also use this app to remind you to do the eye exercises to prevent vision problems, to take medication or simply to refresh yourself.

9. Reporter

Compatibility: iOS

Reporter is a pocket big-data collecting tool for personal use. This app quizzes you on every aspect of your life, asking questions, such as “How did you sleep?” or “Are you alone?” several times a day, collects data from your GPS and step-tracker, and provides quite an insightful feedback into your daily habits and activities. It cross-references everything, so you can see how your mood influences your productivity and so on. The questions and suggested answers are customizable, so you can tweak your Reporter to make self-tracking and building up a personal database quick and seamless.

10. SaneBox

Compatibility: Android, iOS, Web platforms

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In essence, SaneBox is another time savior and it works with any mailbox. It sorts your emails basing on their priority, which it learns from the way you handle your mail. SaneBox watches which kind of messages you open quickly and leaves them in your inbox while moving less urgent emails to folders you have created. This filter also notes which messages usually stay ignored or end up in a bin. There are many other useful features, such as auto-download of attachments to the cloud, “snooze” that postpones letters until the time you are ready to read them, and various notifications. This service is paid, but it does not require installation, so you can use it on any platform.

Productivity is a skill of making the most of our working hours, so there is more time to enjoy other important things. Hopefully, these tools will be a boon to your productivity and will help you improving your life.

Featured photo credit: Ryo Hirosawa/Flickr via flic.kr

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Last Updated on November 19, 2019

7 Signs That You’re Way Too Busy

7 Signs That You’re Way Too Busy

“Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

“Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

To help you in that self-assessment, here are 7 signs that you’re way too busy:

1. You Can’t Remember the Last Time You Took a Day Off

Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

“The time to relax is when you don’t have time for it.”

2. Those Closest to You Have Stopped Asking for Your Time

Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

3. Activities like Eating Are Always Done in Tandem with Other Tasks

If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

Try these 5 Ways to Find Time for Exercise.

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6. You Dread Getting up in the Morning

If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

7. “Survival Mode” Is Your Only Mode

If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

So, How To Get out of Busyness?

Take a look at these articles to help you get unstuck:

Featured photo credit: Khara Woods via unsplash.com

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