Advertising
Advertising

10 Apps and Tools to Be More Productive at Work

10 Apps and Tools to Be More Productive at Work

It seems that today everything is about productivity. It is one of the buzzwords, so we hardly ever take a moment to consider its meaning. Of course, it may vary individually, but for most of us, productivity is about avoiding distractions and keeping a focus on the thing we do, while we do them, which at times can be a challenging task. Even if we are determined not to procrastinate and finish the task as soon as possible, the very means of our work can be distractions galore with all the incoming emails, instant messages and social network updates. The tools below will be a helpful addition to your desktop, tablet or phone optimizing your workflow.

1. Rescue Time

Compatibility: Android, Web platforms

Rescue Time is browser and application time meter that runs in the background and gathers information about how much time you spend on work, networking, reading news, etc. It gives you an invaluable insight into your daily habits and helps to boost your productivity. If you feel that you, perhaps, spend too time on a particular app, you can set reminders, urging you to leave it after a specified period. You can also block the most distracting apps and sites if you want the maximum focus for some time. This product has definitely earned its self-explanatory name: using it leads to some unexpected revelations about the amount of time you waste.

2. TickTick

Compatibility: Android, iOS, Web platforms

This simple task management app is notable thanks to its ability to integrate and synchronize across multiple platforms. It also has a number of unique features, such as for example, the possibility to set location-based reminders. They will be triggered by your leaving or arriving at a predefined location, so you will never forget to finish everything before you leave the office and will always remember to pop into the supermarket to complete your grocery list. This to-do app is not limited to lists: it can help you meet deadlines and boost your productivity thanks to customizable reminders, shared lists, voice memos, tags and priority ranking of the tasks.

Advertising

3. Workflow

Compatibility: iOS (iPhone, iPad, Apple Watch)

This productivity app was created to streamline your work by making shortcuts between the apps you use most often to complete certain activities. There is an unlimited number of possible connections and combinations, so Workflow watches you work, learns, and then teaches you how to do it more efficiently. It creates your customized unique workflows, which you can save as new widgets on your home screen or try out the workflows other users have created. This versatile personal automation tool will also help you to manage your social media accounts, calendars, maps, media and more.

4. Trello

Compatibility: Android, iOS, Web platforms

Trello is a project management tool with dashboard, lists, notes, tasks, calendars and more. Its kanban-style system is visual and fun to use. The application of the service varies from personal use to project management on a larger scale. The cards and lists can be shared for collaboration or assigned for task delegation. Although there are many other project management services out there that are more powerful, Trello is perfect for personal use thanks to its flexibility and customizability, which makes the work well-organized and enjoyable.

5. Pumpic App

Compatibility: Android, iOS

Advertising

Sometimes we fail to concentrate because our mind is miles away occupied with all kinds of worries. Pumpic will take care of one of them that is the most important – the safety of your loved ones. Wherever you are, with this monitoring app for parents, you can always be sure that your child timely arrived at school or returned home thanks to the GPS tracker. It will also track your kids’ phone activity taking care of their online safety by blocking inappropriate content and applications you find objectionable. With this parental app, you will kill two birds with one stone – put your own mind at rest to be more productive, and help your children to concentrate on their homework, by eliminating all the usual distractions.

6. Pocket

Compatibility: Android, iOS, Web platforms

How much time you waste daily because while surfing the Web in search of relevant information, you come across some interesting and useful articles and cannot help but read them, even if their topic has nothing to do with the task you are currently working on? The probable answer is way too much. On the other hand, you would not wish to miss all those exciting facts that may come in handy later. With the Pocket app, you can save and store everything from the Web and social networks you find worth reading or viewing for the later. Now you do not have to choose between pressing tasks and some useful video, and your curiosity is no longer a time thief.

7. Boomerang

Compatibility: Gmail, Outlook, Android

Boomerang is a mailing service that is helpful in many ways, but its best feature is scheduled email sending. For example, you are working late and composing an elaborate letter, but you wish it to be sent during business hours next day. Or you have colleagues on the other side of the globe and you wish to send them reminders just before their lunchtime. This is all possible with Boomerang – set the time and is will mail your letters for you, and the built-in AI will assist you in writing better. Another useful feature – the reminder service can make a very apt CRM tool – now if you do not get a response to your letter, Boomerang will not let you forget about it. On top of this, there is an “Inbox pause” option – you can hold the incoming emails, so they won’t distract you while you are coping with something urgent.

Advertising

8. Gero Time Management Companion

Compatibility: iOS (iPhone and Apple Watch)

To be productive, we should work smart, not hard. If you have a habit of plunging into work and emerging 8 hours later exhausted and burnt-out, Gero Time Management Companion is definitely, what you need. This app is a stopwatch of a kind and its main goal is to nudge you to take your well-deserved scheduled breaks. On default, it is 25 minutes of work and 5 minutes of downtime, but you can set it to whatever intervals suit you. You can also use this app to remind you to do the eye exercises to prevent vision problems, to take medication or simply to refresh yourself.

9. Reporter

Compatibility: iOS

Reporter is a pocket big-data collecting tool for personal use. This app quizzes you on every aspect of your life, asking questions, such as “How did you sleep?” or “Are you alone?” several times a day, collects data from your GPS and step-tracker, and provides quite an insightful feedback into your daily habits and activities. It cross-references everything, so you can see how your mood influences your productivity and so on. The questions and suggested answers are customizable, so you can tweak your Reporter to make self-tracking and building up a personal database quick and seamless.

10. SaneBox

Compatibility: Android, iOS, Web platforms

Advertising

In essence, SaneBox is another time savior and it works with any mailbox. It sorts your emails basing on their priority, which it learns from the way you handle your mail. SaneBox watches which kind of messages you open quickly and leaves them in your inbox while moving less urgent emails to folders you have created. This filter also notes which messages usually stay ignored or end up in a bin. There are many other useful features, such as auto-download of attachments to the cloud, “snooze” that postpones letters until the time you are ready to read them, and various notifications. This service is paid, but it does not require installation, so you can use it on any platform.

Productivity is a skill of making the most of our working hours, so there is more time to enjoy other important things. Hopefully, these tools will be a boon to your productivity and will help you improving your life.

Featured photo credit: Ryo Hirosawa/Flickr via flic.kr

More by this author

10 Must-Have Apps for Your Teen’s Smartphone 7 Helpful Apps For Parents of Special Needs Kids 10 Apps and Tools to Be More Productive at Work 8 Ideas for Your Teen’s Christmas Present Parenting apps Apps The Modern Parent Can’t Survive Without

Trending in Productivity

1 8 Ways to Train Your Brain to Learn Faster and Remember More 2 How Exercising Makes You More Productive 3 10 Practical Ways to Drastically Improve Your Time Management Skills 4 15 Highly Successful People Who Failed On Their Way To Success 5 How to Memorize More and Faster Than Other People

Read Next

Advertising
Advertising

Last Updated on September 20, 2018

8 Ways to Train Your Brain to Learn Faster and Remember More

8 Ways to Train Your Brain to Learn Faster and Remember More

You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

Well, here is how to train one of the most important parts of your body: your brain.

When you train your brain, you will:

  • Avoid embarrassing situations. You remember his face, but what was his name?
  • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
  • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

So how to train your brain and improve your cognitive skills?

1. Work your memory

Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

Advertising

Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

What is the simplest way to help yourself remember what you see? Repetition.

For example, say you just met someone new:

“Hi, my name is George”

Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

Got it? Good.

2. Do something different repeatedly

By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

Advertising

And guess what? With enough repetition you made that happen!

But how does this apply to your life right now?

Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

3. Learn something new

It might sound obvious, but the more you use your brain, the better its going to perform for you.

Advertising

For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

4. Follow a brain training program

The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

5. Work your body

You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

6. Spend time with your loved ones

If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

Advertising

If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

7. Avoid crossword puzzles

Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

Are they fun? Yes. Do they sharpen your brain? Not really.

Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

8. Eat right – and make sure dark chocolate is included

Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

The bottom line

Now that you know how to train your brain, it’s actually time to start doing.

Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

Featured photo credit: Unsplash via unsplash.com

Read Next