Advertising
Advertising

5 Things Small Businesses Waste Time on Each Day

5 Things Small Businesses Waste Time on Each Day

The competitive nature of the business world today means professionals can’t afford to waste time. Every ineffective minute is a minute that could have been put towards growing their businesses. Over time, that lack of productivity adds up, causing companies to lag behind the competition.

The first step toward eliminating those inefficiencies is to identify them. Here are several time wasters that are common across many organizations.

Advertising

1. Social Media

Businesses understand that to provide the best customer service, they need to monitor their social media accounts. This allows them to immediately catch any customer complaints and respond immediately. However, watching social media around the clock can be extremely distracting. Invest in small business software that automates as much as possible, including social media mentions. Make sure the tool you choose allows you to assign customer complaints to one of your skilled customer service representatives, who will then have accountability for following up.

2. Emails

You may not realize just how much time you waste each day reading, responding to, and forwarding emails. Take time to educate your team on efficient email practices, including cc’ing only those employees who truly need to know about an issue. Tools like instant messengers and collaboration software let teams communicate more efficiently. Instead of forwarding emails from one person to another, everyone can meet in one place. Team members can also see when someone’s online and initiate a chat instantly, which serves as a big help for businesses with employees working outside of the office.

Advertising

3. Tech Problems

Technology is supposed to make your life easier, so it can be frustrating when you have to spend time troubleshooting issues. Be aware of the most common issues facing your specific device types and have someone you can contact if you need urgent assistance. Even if you’re a one-person operation, make sure you have a backup option for your laptop and smartphone in case you should find that you have to turn it over to a technician for a few days. Your business can’t shut down every time your hard drive dies or somehow becomes infected with malware.

4. Meetings

Meetings top the list of time wasters in business today. This is another area where collaboration tools can be a much more effective alternative. Even if your meetings are conducted by telephone or video conference, you’re asking employees to take time out of a busy day to dial in. If meetings are a must, streamline as much as possible by creating an agenda and making a conscious effort to avoid straying from it throughout the meeting. Do what you can to keep meetings short, including only those employees who need the information you’re relaying.

Advertising

5. Drama

Drama is an unavoidable part of dealing with people, whether it’s a client making a scene or two employees battling over personal issues. Unfortunately, there isn’t a simple tool you can purchase to easily manage drama, but you can equip yourself with the knowledge you need to confront these issues when they arise. There are steps you can take to prevent drama, but there’s no guarantee that anything you do will stop it completely. When you see a problem occurring, pull each involved party aside separately and get as much information as possible. Let all involved people know that while you care about their concerns, the work has to come first. Try to come to a resolution or, if that isn’t possible, conduct disciplinary action against any employees who have gone against company policy.

Once you’re aware of the things you do each day that waste time, you can take steps to become more productive. Be honest with yourself as you identify time wasters and you’ll likely find that you’re getting more done each day, which will accelerate your business’s growth.

Advertising

More by this author

Tanvir Zafar

The founder of ISU Technologies, passionate in writing about entrepreneurship, work and technology.

8 Powerful Reasons to Love Your Enemies 20 Best Places to Work for a Great Career in 2018 22 Team Building Activity for Work That Are Fun and Encourage Creativity Struggling With Quick Healthy Breakfast Options? Start Your Morning With These 10 Healthy Muffins Ideas! Improve The Efficiency Of your Workout by Adding These 10+ Foods That Build Muscle Improve The Efficiency Of Your Workout by Adding These 10+ Foods That Build Muscle

Trending in Work

1 How to Find a Suitable Professional Mentor 2 10 Ways to Build Positive Work Relationships and Work as a Team 3 20 Best Places to Work for a Great Career in 2018 4 22 Team Building Activity for Work That Are Fun and Encourage Creativity 5 17 Types of Online Work at Home Jobs that Really Pay Off

Read Next

Advertising
Advertising

Last Updated on November 19, 2018

How to Find a Suitable Professional Mentor

How to Find a Suitable Professional Mentor

I went through a personal experience that acted as a catalyst for an epiphany. When I got fired from a job, I learned something important about myself and where I was headed with my freelance career. I realized that the most important aspect of that one rather small job was the influence of the company owner. I realized that I wasn’t hurt that the company and I weren’t a perfect match; I was devastated by the stark fact that I needed a mentor and I had almost found one but lost her.

Suddenly, I felt like J.D., the main character in “Scrubs,” chasing Dr. Cox and trying to rip insight and wisdom from someone I respect. The realization that a recognized thought-leader and experienced entrepreneur severed ties with me felt crushing. But, I picked myself back up and thought about five ways to acquire a mentor without having the awkwardness of outright asking.

Advertising

1. Remember, a professional mentorship must be mutual.

A professional mentor must agree to engage in a mutual relationship because, as the comedy T.V. series showed us, one simply cannot force someone to tutor us. We have to prove that we are worth the time investment through persistence and dedication to the craft.

2. You have to have common interests with your mentor.

Even if a professional mentor appears at your job or school, realize that unless you and this person have common interests, you won’t find the relationship successful. I’ve been in situations where someone I respected had vastly different ideas about what was important in life or what one should spend his or her free time doing. If these things don’t line up, you may find the relationship won’t be as fruitful, even when the mentor knows a great deal about one industry.

Advertising

3. Thought-leaders will respect your passion.

One of the ways you can prove yourself worthy to a professional mentor is through your passion and your dedication. No one wants to spend time grooming and teaching another who will not take advice or put the effort in to improve. When following thought-leaders on Twitter and trying to engage with higher-ups in a work setting, realize that your actions most often speak louder than your words.

4. Before worrying if he respects you, ask if you respect him.

On the other side of the coin, you should seriously reflect on those common interests and make sure you respect your professional mentor. Just because someone holds a title, degree or office does not mean that person is trustworthy or honest. Don’t be swayed by appearances and take the time to find a suitable professional mentor.

Advertising

5. Failure is often the best way to learn

I honestly have made more mistakes than I can count. I know I’ve learned a great deal from poorly organized businesses and my own poor choices. The most important quality I’ve developed is an ability to swallow my pride and learn from my mistakes. If life knocks me down nine times, I get back up 10 times. One of the songs Megadeth wrote, “Of Mice and Men,” resonates in my mind when I pull myself up by my bootstraps and try again for a goal I’ve set: “So live your life and live it well. There’s not much left of me to tell. I just got back up each time I fell.” Hopefully, this brief post can act as a professional mentor to you in your quest to find not only a brave leader but also a trusted adviser.

Featured photo credit: morguefile via mrg.bz

Advertising

Read Next