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6 Ways Automating Your HR Processes Will Save You Time

6 Ways Automating Your HR Processes Will Save You Time

The Human Resource department in any organization, be it small, medium or large, is very key and paramount to the smooth running of activities in the organization. Automating this department would significantly save time and also cost. This does not necessarily mean to lay off all the staff, but it makes them more effective in the work they do. There are various HR processes such as taking new hires, employee profile updates, leave requests, travel requests, tracking employees’ activities and also their exit – all so these events would not have an adverse effect on the organization. In this article, we shall be focusing on a particular human resource process, how its automation can be of great benefit to your organization, and how it can be carried out.

Holiday requests, also known as leave requests, is a very key responsibility of the HR department in any organization. Managing these requests can be very burdensome at times especially during the end-of-the-year breaks. Depending on the organization, the duration of leave a staff is entitled to is determined by the type of contract agreed upon between the client and the firm. Most staff in an organization have various leave timelines, which is usually a year. While some accumulate it, some take it as it comes. The process of collating this and analyzing this data might be time-consuming.

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Here are the advantages of automating leave requests:

1. Saves Time

Manually sorting employee data via paper and time log sheets can be very time-consuming. The more the time consumed, the lesser the productivity. Automating the process will definitely increase the productivity rate of the manager and also makes the work hassle-free.

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2. Saves Cost

If a process saves time, it definitely will save cost too. Imagine a scenario whereby the amount of time spent in manually sorting out papers is replaced by using that same time to achieve some other results. This makes staff more effective in producing results and making more money.

3. Prevents Security Issues

The use of paper can be of great danger – there might not be back up and, in case of loss, this might not be recoverable. For instance, a fire outbreak or a burglary. To be on the safest side, automating this process will allow for backup in case of any issues or for referencing at a later date.

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4. Creates a Happier Working Environment

Employees do not have to fight or have an argument with the HR concerning issues of mixing up the dates of leave. Since they are all automated, an employee is notified whenever the leave request is accepted and then informed on the amount of holiday requests left and other details. This, in turn, creates a happier working environment for both the employee and the employer.

5. Enhances Decision-Making By The Board of Directors

This enables the employer to make quick decisions on his employee’s holiday period, either to increase or decrease it. There might be some unforeseen contingencies that may warrant the employer to make some swift decisions. Automating the process enhances this development.

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6. Creates a Healthier Workspace

The use of paper might cause health risks for some staffs due to the toxic ink print that goes along with it. Scanning through lots of papers looking for a particular detail can also strain the eye, thereby posing health threats. This is prevented in an automated system where the computer automatically scans through the files and produces the required results

Now after that has been said, you can see the effectiveness and the productivity rate that comes with the use of an automated Human Resource system when handing leave or holiday requests. Automation of your HR processes for leave requests can be carried out by making use of third party agents, online form portal and also by configuring your office systems with software that perform these tasks.

Most employees want to have that satisfaction of knowing fully well that their holiday requests are properly maintained which also goes for the HR department, whose responsibility is to make sure that these requests are done well without errors. Automating the requests will, therefore, be of great assistance to both the employee, HR department and definitely the employer.

More by this author

Tanvir Zafar

The founder of ISU Technologies, passionate in writing about entrepreneurship, work and technology.

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Last Updated on November 19, 2018

How to Find a Suitable Professional Mentor

How to Find a Suitable Professional Mentor

I went through a personal experience that acted as a catalyst for an epiphany. When I got fired from a job, I learned something important about myself and where I was headed with my freelance career. I realized that the most important aspect of that one rather small job was the influence of the company owner. I realized that I wasn’t hurt that the company and I weren’t a perfect match; I was devastated by the stark fact that I needed a mentor and I had almost found one but lost her.

Suddenly, I felt like J.D., the main character in “Scrubs,” chasing Dr. Cox and trying to rip insight and wisdom from someone I respect. The realization that a recognized thought-leader and experienced entrepreneur severed ties with me felt crushing. But, I picked myself back up and thought about five ways to acquire a mentor without having the awkwardness of outright asking.

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1. Remember, a professional mentorship must be mutual.

A professional mentor must agree to engage in a mutual relationship because, as the comedy T.V. series showed us, one simply cannot force someone to tutor us. We have to prove that we are worth the time investment through persistence and dedication to the craft.

2. You have to have common interests with your mentor.

Even if a professional mentor appears at your job or school, realize that unless you and this person have common interests, you won’t find the relationship successful. I’ve been in situations where someone I respected had vastly different ideas about what was important in life or what one should spend his or her free time doing. If these things don’t line up, you may find the relationship won’t be as fruitful, even when the mentor knows a great deal about one industry.

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3. Thought-leaders will respect your passion.

One of the ways you can prove yourself worthy to a professional mentor is through your passion and your dedication. No one wants to spend time grooming and teaching another who will not take advice or put the effort in to improve. When following thought-leaders on Twitter and trying to engage with higher-ups in a work setting, realize that your actions most often speak louder than your words.

4. Before worrying if he respects you, ask if you respect him.

On the other side of the coin, you should seriously reflect on those common interests and make sure you respect your professional mentor. Just because someone holds a title, degree or office does not mean that person is trustworthy or honest. Don’t be swayed by appearances and take the time to find a suitable professional mentor.

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5. Failure is often the best way to learn

I honestly have made more mistakes than I can count. I know I’ve learned a great deal from poorly organized businesses and my own poor choices. The most important quality I’ve developed is an ability to swallow my pride and learn from my mistakes. If life knocks me down nine times, I get back up 10 times. One of the songs Megadeth wrote, “Of Mice and Men,” resonates in my mind when I pull myself up by my bootstraps and try again for a goal I’ve set: “So live your life and live it well. There’s not much left of me to tell. I just got back up each time I fell.” Hopefully, this brief post can act as a professional mentor to you in your quest to find not only a brave leader but also a trusted adviser.

Featured photo credit: morguefile via mrg.bz

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