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6 Ways Automating Your HR Processes Will Save You Time

6 Ways Automating Your HR Processes Will Save You Time

The Human Resource department in any organization, be it small, medium or large, is very key and paramount to the smooth running of activities in the organization. Automating this department would significantly save time and also cost. This does not necessarily mean to lay off all the staff, but it makes them more effective in the work they do. There are various HR processes such as taking new hires, employee profile updates, leave requests, travel requests, tracking employees’ activities and also their exit – all so these events would not have an adverse effect on the organization. In this article, we shall be focusing on a particular human resource process, how its automation can be of great benefit to your organization, and how it can be carried out.

Holiday requests, also known as leave requests, is a very key responsibility of the HR department in any organization. Managing these requests can be very burdensome at times especially during the end-of-the-year breaks. Depending on the organization, the duration of leave a staff is entitled to is determined by the type of contract agreed upon between the client and the firm. Most staff in an organization have various leave timelines, which is usually a year. While some accumulate it, some take it as it comes. The process of collating this and analyzing this data might be time-consuming.

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Here are the advantages of automating leave requests:

1. Saves Time

Manually sorting employee data via paper and time log sheets can be very time-consuming. The more the time consumed, the lesser the productivity. Automating the process will definitely increase the productivity rate of the manager and also makes the work hassle-free.

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2. Saves Cost

If a process saves time, it definitely will save cost too. Imagine a scenario whereby the amount of time spent in manually sorting out papers is replaced by using that same time to achieve some other results. This makes staff more effective in producing results and making more money.

3. Prevents Security Issues

The use of paper can be of great danger – there might not be back up and, in case of loss, this might not be recoverable. For instance, a fire outbreak or a burglary. To be on the safest side, automating this process will allow for backup in case of any issues or for referencing at a later date.

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4. Creates a Happier Working Environment

Employees do not have to fight or have an argument with the HR concerning issues of mixing up the dates of leave. Since they are all automated, an employee is notified whenever the leave request is accepted and then informed on the amount of holiday requests left and other details. This, in turn, creates a happier working environment for both the employee and the employer.

5. Enhances Decision-Making By The Board of Directors

This enables the employer to make quick decisions on his employee’s holiday period, either to increase or decrease it. There might be some unforeseen contingencies that may warrant the employer to make some swift decisions. Automating the process enhances this development.

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6. Creates a Healthier Workspace

The use of paper might cause health risks for some staffs due to the toxic ink print that goes along with it. Scanning through lots of papers looking for a particular detail can also strain the eye, thereby posing health threats. This is prevented in an automated system where the computer automatically scans through the files and produces the required results

Now after that has been said, you can see the effectiveness and the productivity rate that comes with the use of an automated Human Resource system when handing leave or holiday requests. Automation of your HR processes for leave requests can be carried out by making use of third party agents, online form portal and also by configuring your office systems with software that perform these tasks.

Most employees want to have that satisfaction of knowing fully well that their holiday requests are properly maintained which also goes for the HR department, whose responsibility is to make sure that these requests are done well without errors. Automating the requests will, therefore, be of great assistance to both the employee, HR department and definitely the employer.

More by this author

Tanvir Zafar

Software Engineer at GCUF

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How to Achieve Goals and Increase Your Chance of Success

How to Achieve Goals and Increase Your Chance of Success

Does it ever feel like the things you want to accomplish always end up on the back burner? If the answer to that question is “yes,” you’re not alone. Only about 33% of people consistently work toward their goals. In some cases, their goals may seem too lofty to accomplish, or else they aren’t sure how to make a plan for them.

If you don’t come up with concrete steps to take toward your goals, they’ll remain dreams. There’s nothing wrong with being a dreamer, but being able to turn your dreams into goals you can realize will help you lead a happier and more fulfilling life.

Luckily, you can realize almost any dream when you harness the right goal-setting methods.

In this article, I’ll show you how to achieve goals and get closer you success.

1. Break your dreams down into specific and measurable steps

We couldn’t talk about goal-setting without mentioning SMART goals.

SMART goals are specific, measurable, assignable, realistic, and time-related.

Specific and measurable steps are so important because if we don’t know what our target it, how can we ever hit it?

Take all those beautiful dreams you have for yourself and make them into things you can actually do. If you want to be an entrepreneur, for example, a step toward realizing your dream might be researching what you’ll need to start your business.

Find out more tips about utilizing SMART goals here:

How to Use SMART Goal to Become Highly Successful in Life

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2. Have at least one clearly defined goal for every interest and role in your life

It’s so easy to become complacent or stagnate. We often think that our careers are the only places where we need to set goals, but we aren’t only what we do.

To make the most of your life, take the approach that you’re always learning and growing in everything you do. Anything worth doing is worth doing well after all.

Set goals whether you’re sponsoring an activity for your child, taking up guitar lessons or trying to prove your worth at work.

You’ll notice that this approach forces you to constantly develop new skills. It can also be fulfilling to put more focus and value into all areas of your life— not just the ones related to our careers.

3. Align your goals with your life’s mission, purpose and passion

Take the opportunity to do some soul-searching. What is it that you want to do with this precious life of yours?

Anything that conflicts with your life’s purpose is bound to cause discontent. Staying in a bad relationship, doing a job that goes against your values, or maintaining the status quo just because it’s comfortable are not options for you.

Thinking about your goals in this way can help you eliminate things in your life that don’t serve you. This frees up mental space that you can use to do the things you care about the most.

Many of us struggle to find the time to work on our goals, but this strategy enables you to make more time.

4. Create goals that ignite your spirit and inspire you to take action

If you can’t be fired up about your goals from the start, they might not be good goals for you.

The road to success is often tough. You’re going to have times when you might feel tired or discouraged.

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You need to feel inspired enough that you’ll be able to overcome obstacles as you encounter them.

If what you’re doing motivates you to be the greatest version of yourself, you’ll be much more resilient.

5. Write down all your goals in specific, measurable detail

This is your road map for what success will look like. The more you define what you want the finished product to be, the greater the chance that you’ll reach that vision.

When you write down your goals, you’re creating a document that you can revisit to make sure you’re on track.

When you’re in the middle of trying to achieve a big goal, it can be hard to see what’s working for you. The things you write in this step will help you stay on-message as you take your goals out of your mind and into the real world.

Don’t just write down your goals and stash them away in a folder somewhere. Take the extra step to put them somewhere where you’ll see them.[1]

If you have too many goals to post on your desk, write a summary or choose one or two steps to work on for the day. Just seeing them will keep them in the front of your mind.

6. Commit to hitting each of your targets without exception

You wouldn’t have created the target if you didn’t think it was necessary. Hold yourself accountable for taking the steps to succeed.

You can always adapt your strategy or break your targets into smaller steps if you find that they aren’t attainable as you originally wrote them.

Hitting even the smallest target is cause for a celebration. It’s a step in the positive direction. Your success will make you crave more success.

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We often make excuses when we get tired or overwhelmed. Take away the option to make excuses. You will only be satisfied with the best effort from yourself.

7. Share your goals with others to motivate each other

There’s something so powerful about people sharing their goals and dreams with one another. Doing so gives voice to some part of us that could remain hidden (and therefore never be accomplished).

When other people know about your goals, they can cheer you on and hold you accountable. When people share their vision with you, you can do the same for them.

This strategy is particularly beneficial when you’re trying to develop healthy habits. Post about your workout on social media, or do a healthy eating challenge with your best friend. You’ll be less likely to slack when temptation arises, and you’ll probably encourage someone else to reach for their goals too.

8. Set a series of daily, weekly and long-term goals, complete with starting times and deadlines

Many goals never reach realization simply because the goal-setter doesn’t check their progress. People tend to forget what they set out to do, or their goal gets crowded out by other obligations.

Forcing yourself to revisit your goals at regular intervals breaks them into smaller steps and it reminds you to think about them.

Giving yourself regular deadlines for smaller tasks related to your goals also helps you reflect on your strategy. You’ll figure out what works for you, whether your timeline is realistic, and whether or not you need additional help to stay on track.

In addition, celebrating small wins helps you stay motivated. Here’s how:

How To Celebrate Small Wins To Achieve Big Goals

9. Take 10 minutes every day to imagine how great it will feel to achieve your goals

Visualization is such a powerful tool. Some of the most successful athletes, celebrities and business people take time each day to think about how success looks and feels for them.[2] Imagining that feeling of satisfaction can be a great motivator.

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When you do meet your goals, take some time to be grateful. Thank yourself for showing up and doing the work. Be grateful when the stars align properly to help you advance to the next step.

It’s not just getting to the destination of your goals that matters. How you take the journey is important too.

10. Take an action step toward reaching your goals every day

Your goals can easily get buried in the hustle and the bustle. Even the smallest step in the right direction is still moving you forward.

Keep chipping away at the work every day and before long, you’ll start to see those dreams come to life.

Maybe you didn’t start your business today but you designed the logo that’s going to go on your website and business cards. Doing that task well is going to help you so much in the long run.

Concrete actions day by day draw your dreams out of obscurity and into the realm of possibility.

Change begins today

Dreams can inspire and overwhelm us. By turning our dreams into goals that we can work toward, we increase our chances of success. Things that once seemed impossible are suddenly within reach.

It’s time to start turning your dreams into goals and your goals into realities.

Featured photo credit: Pexels via pexels.com

Reference

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