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Technology Plan for Your Small Business in Nine Easy Steps

Technology Plan for Your Small Business in Nine Easy Steps

As businesses come to rely more on technology, there is an urgent need to plan for it. However, technology planning is hardly ever on the “to do” list of a small business; this is because many entrepreneurs are not aware of the importance of a technology plan or consider the process tedious and time-consuming. However, this does not have to be the case, and in this article we share vital information to help you develop and implement an effective technology plan for your small business.

Technology planning is not just about deciding on the right time to change out computers and update software. It involves the strategic process of determining how your business can utilize technology to enhance its objectives and productivity.

1- Assessing the Technology Resources of Your Business

Before you start the planning process, it is important to evaluate your existing technology resources. You will need to complete an assessment that covers all aspects of innovation in your business. This will include not just listing your physical equipment and software, but will also involve identifying what works and whether the resources in your business meet the current standards for your industry and efficiency.

2- Management

Management is paramount in technology planning for a small business. Strong leadership will motivate the use of technology to further the business mission, contribute to staff’s willingness to use new equipment and software, help with credibility with investors, and minimize any reluctance on the part of technophobes. Ideally, the owner of the business provides strong leadership, but it can likewise come from supervisors and other managers.

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3-  Planning Team

Whenever possible, technology planning ought to be a team activity. The team should:

  • evaluate existing technology
  • recognize innovation requirements and concerns
  • prepare a technology vision statement
  • develop a budget and timeline
  • write the technology plan
  • keep track of the project’s implementation
  • Guarantee stakeholder buy-in.

Ideally, the team should consist of the owner or the chief executive officer (CEO), a project manager, administrative assistant, accountant, and system administrator or tech specialist. Not every small business will have enough human resources for such an elaborate team. Nevertheless, it is important to have some representation from the major operational departments of the company to make up the planning group.

4- Identify and Prioritize Technology Requirements

After you have examined the existing state of your technology resources, the next step for your planning team in the preparation process is to recognize your company’s future innovation needs and to prioritize them. Every organization will have its requirements but should include:

  • Purchasing new software and updates
  • Software customization
  • Personnel training
  • Replacing and upgrading equipment
  • Computer networking
  • Developing an Internet presence
  • Improving online marketing
  • Designing or revamping the business website
  • Developing policies for the use of computers and other technology devices
  • Implementing backup systems and security procedures
  • Replacing outdated hardware
  • Employing appropriate technology personnel

Quite naturally as you brainstorm your technology needs, you will generate a list longer than the reach of your budget. Accordingly, the next task in your technology planning is to prioritize. As a small business owner you will need to be realistic about what you can achieve and set reasonable timelines.

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5- Vision Statement   

Following prioritizing, it is time to prepare a vision statement for your technology plan. Start by evaluating your company’s mission statement. Key considerations in this process should include how technology will help your business meet its mission and enhance organizational effectiveness.

6- Budgeting

The next step is establishing a budget. This can be a challenge for a small business but is critical in creating a technology plan. Thorough research is essential to ascertain the real cost for the implementation of the technology priorities of the business. It is common for a business owner to leave out expenses such as the loss of working hours for staff training, monthly updates to software, and other operational costs that are in additional to the acquisition price.

7- Implementation

Another important step in your technology plan is to establish a timeline for implementation. Preferably you’ll be working on a strategy that can be carried out over a period and the team should consider the following:

  • What are the very first things you will need to do?
  • How long do you approximate it will take to finish each?
  • Once the business completes the plans, what are the next steps?

Timelines ought to be versatile to accommodate unanticipated events, but rigid enough to maintain momentum. You will want to present your timeline in phases allowing time for identifying financing for each activity.

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8- Writing the Plan

You have evaluated your existing resources, determined and prioritized your requirements, prepared your technology vision, developed a budget and produced a timeline for execution. The next step in technology planning is writing the plan. Most of the preparation work and brainstorming by the team will make this step much easier.

The written plan must consist of a minimum of these four key elements:

  • A technology vision statement
  • A description of the strategy
  • A timeline
  • A budget plan

More detailed plans may consist of:

  • An organizational profile
  • A mission statement
  • Inventory of existing innovation
  • A breakdown of details associated with the implementation
  • An analysis of long and short-term objectives

Many small business owners will do the necessary preparation work, host many meetings to discuss a technology plan, but never actually prepare a document. Having a written technology plan will provide a reference point for the business owner and the staff in general.

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9- Financing for Technology

With luck, the efforts included in the preparation of the technology plan will also help with funding. That’s why it’s so essential for your vision statement to describe how technology will help your organization satisfy its objective.

While there are entities that offer grants for technology to small businesses, they are often overwhelmed with requests. Therefore, it is important to approach funders and donors who are already supporting your mission and to use your plan to demonstrate your goals.

There is no doubt that technology is essential to any small business and growth is hinged on how the company can acquire and utilize technology effectively. The above information is a great start in moving towards the development of a technology plan in your business if you do not already have one.

Featured photo credit: Pexels.com via static.pexels.com

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1 There Is More to Life Than  ____________ 2 Do You Have to Give Everything Up to Get a Fresh Start? 3 What Is Creativity? We All Have It, and Need It 4 Want to Learn Anything Quickly? Here’s What You Should Be Doing! 5 Want to Know What Truly Motivates You, and How to Always Stay Motivated?

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Last Updated on October 22, 2018

There Is More to Life Than  ____________

There Is More to Life Than  ____________

I decided to leave the title of this article open ended, because I’d like you to fill in what words best fit that blank. We’re all unique individuals from different walks of life, and in different stages of life; so, that sentence will have a different meaning for each of us.

If you’re a busy working professional, why are you working in the job that you have now?

Is it because it’s something you’re passionate about and brings you a lot of satisfaction? Or, is it because you studied that in college and just found a job that hired you for those skills? Perhaps it’s because of the money that you’re earning, or know you can earn down the line?

What if you’re about to retire? You’ve got, say, 2 to 3 more years before you hit your ‘deadline’ for retiring. Have you done all that you’ve wanted to do in the past 30-40 years? Any unfulfilled goals or dreams? Are you happy with the outcome of your life to date, all the decisions and/or risks that you’ve made thus far?

I’m sure many of us started working after college in hopes of earning a good living–to be financially stable and able to afford the ability to experience and do things that we love. We start establishing a career, and with time, tick off boxes on our bucket or ambition list. As you look back on the last couple of years, just how much of your time has been spent doing things that you enjoy and love–the things that give you a great sense of fulfillment and meaning?

Have you become a slave to the economy, a slave to your work, or a slave to your kids? Or have you found a balance between between work and pleasure?

When is Enough Ever Enough?

Sadly, many of us live to work.

Realists would argue that if you truly want to work to live, you still need the finances to back that up. No money no talk. That is how the world runs today. So if you don’t earn or make enough dough, it’s hard to truly enjoy life; it’s hard to be happy without money.

So, in this quest to provide just that, many of us end up spending our whole lives pursuing wealth and a life of status and material wants. But, is it ever enough? Is there such a thing as having too much money? And, at what expense?

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Many wealthy entrepreneurs, millionaires and even billionaires have come to agree that money doesn’t bring you all the happiness in the world. It’s good to have, but it doesn’t truly satisfy all desires. There comes a point where you would have ‘had it all’ and still feel a sense of emptiness: an empty void that needs to be filled, not with money or material possessions.

So the question is then, what more is there to life if not for financial stability, status or material possessions?

How do we make work a part of life instead of having it consume our life entirely? Perhaps we need to go back to look at the word life itself.

What is Your Purpose in Life?

What is the nature of life? What does life mean to you? Is there a purpose?

If we seek jobs, all we will find are jobs. But if we have a sense of purpose in how we are productive; if we seek a calling, then we will find more than a job. We will find our contribution to humanity and we will find more to life. Would you agree?

Research has shown that having purpose and meaning in life increases overall well-being and life satisfaction, improves mental and physical health, enhances resiliency, enhances self-esteem, and decreases the chances of depression. So it should be noted that to be happy in life isn’t always enough, because happiness is a surge of emotions that does not last. Instead, it’s more important to find and have meaning in life.

Meaning is not only about transcending the self, but also about transcending the present moment. While happiness is an emotion felt in the here and now, it ultimately fades away, just as all emotions do; positive affect and feelings of pleasure are fleeting. The amount of time people report feeling good or bad correlates with happiness, but not at all with meaning.

Have You Been Going on a Wild Goose Chase?

Ironically, the single-minded pursuit of happiness is leaving people less happy. “It is the very pursuit of happiness, that thwarts happiness”, according to Viktor Frankl, a famous Austrian Neurologist and Holocaust survivor. Going back to the common example of pursuing riches in order to be happy is exactly what makes many so unhappy.

So again, look at the statement “There is more to life than ______.”

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Have you answered it meaningfully? If you’ve read on this far, and are now wondering how to take that first step to figuring out what your true purpose is in life, fret not; I’m here to help you reframe your mind and actions, so that you can embark on a journey of finding true meaning to your life.

Everything that you can do and accomplish in life are bounded by 7 Cornerstone Skills. These are the true essentials needed to achieve excellence. They’ll put you on a path that gives great meaning and satisfaction in life. And, they already exist in each of us. We just don’t always make the most of it, or sometimes we aren’t even aware of the power that each of these skills have to help us in life.

On it’s own, each skill is unique and can help you through different stages of life, or problems. But as a whole set, these 7 Cornerstone Skills will give you full transformation over any situation. No matter what phase of life you’re in, what you’re striving to achieve, or what feel you’re lacking, your pursuit of meaning in life will be much faster when you’re able to make use of not one, not two, but all 7 Cornerstone Skills.

The 7 Cornerstone Skills

So let me give you a glimpse into what these 7 Cornerstone skills are.

Creativity

Creativity empowers you to find unique solutions to problems, and see things in ways that you least expect.

It goes beyond the artistic impressions and aesthetics, and is a crucial building block of change.

Learning

Without Learning, you will not be able to advance and progress in life. Yet, there are many of us who always fall behind not because they don’t have the intellectual ability, but because they don’t know how to learn effectively.

Memory

And then we have Memory, one of the most vital components, because without that you have nothing to fall back on, nothing to gain from all the learning or experiences that you’re exposed to on this earth.

And with an ever increasing amount of information available, how can you store up as much knowledge as you can without overloading?

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Focus

And with any and everything that you do, a certain amount of Focus is always given.

Whether it’s the career ladder that you’ve been climbing, or the responsibility of being a parent, Focus is a flow that allows you to push towards the progress that you’re striving for.

Without focus, we find ourselves lost, demotivated and stuck in a rut.

Motivation

Many of us aren’t happy in life or with our jobs and responsibilities because we lack Motivation, and an overarching purpose as I already mentioned earlier. Motivation helps drive you forward, and gives you the focus achieve your purpose.

Habits

If you realize, every new day that comes is filled with routines. Whether it’s getting ready for work in the morning, putting your kids to bed in the evening, or setting aside time during the weekends for family time and activities, it all happens as a result of habits that you’ve built over time.

Therefore Habits dictate a big part of your life. Pursuing happiness, money or meaning all have a dependency on your habits. If you find yourself being controlled by bad or negative habits, it’s more likely to hinder you from being productive and reaching those goals.

Time

This also ends up leading to bad use of Time, or poor time management.

You might feel like you haven’t built a stable career yet because you lack proper time management. You find yourself spending a lot of time being busy, yet producing little outcomes.

Or certain habits might be consuming time that you can be using for other more productive tasks.

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Perhaps you’re on your way to retirement, and feel like it’s too late to find new meaning to your life. There’s not much time left to embark on a new journey again.

Are You Ready to Live Your Best Life?

The simple fact is, that if you can sharpen these 7 Cornerstone skills, you will realize that finding meaning in life, or reaching the goals and ambitions that you’ve set out for yourself, no matter what stage of life you’re in, is very attainable.

There is no magical method to having life figured out. The skills have always been there since day 1, you just need to know how to use it to the best of your advantage.

And I’m here to show you just how you can do that. Lifehack is all about equipping you with the best and most effective ways to increase your productivity, motivation and focus to achieve true Purpose in life, in as little time as possible.

Embark on a transformational journey with us as we show you how to learn and improve your 7 Cornerstone Skills so that you’ll come out a new person, ready to either pursue your existing goals at a much quicker rate, or to find new goals to pursue without being limited by time, age or responsibilities.

Anyone can transform, anyone can change. Are you ready to live your best life?

 

Featured photo credit: Caroline Hernandez via unsplash.com

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